E-3 Visa Office Secretary Jobs
Office Secretary roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. Australian nationals can secure two-year, indefinitely renewable status with no lottery, making this a stable path into U.S. administrative and executive support careers.
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Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.
Qualifications:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree or Juris Doctorate (J.D.)
Required Experience:
7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.
Preferred Experience:
7+ years relevant experience in an academic or corporate environment.
Required Skills, Knowledge and Abilities:
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.
Additional Information:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
Position Summary:
Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.
Qualifications:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree or Juris Doctorate (J.D.)
Required Experience:
7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.
Preferred Experience:
7+ years relevant experience in an academic or corporate environment.
Required Skills, Knowledge and Abilities:
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.
Additional Information:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
See all E-3 Visa Office Secretary Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Office Secretary Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Office Secretary
Frame your credential for U.S. employers
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees for E-3 visa specialty occupation purposes. Get a credential evaluation letter from a NACES-member evaluator before you start applying so employers don't stall on that question.
Target companies with existing E-3 hiring infrastructure
Search DOL's Foreign Labor Application Gateway for certified Labor Condition Applications filed under E-3. Employers who've filed LCAs for administrative roles before already understand the process, which removes a common delay at the offer stage.
Use Migrate Mate to find sponsoring employers fast
Migrate Mate surfaces Office Secretary roles posted by U.S. employers open to E-3 sponsorship, so you're not filtering through listings that exclude visa candidates. Start your search there to reach decision-ready hiring managers.
Clarify the specialty occupation case with your employer
Office Secretary roles face more scrutiny than technical positions because USCIS evaluates whether the job genuinely requires a degree. Prepare a clear written summary tying your specific duties to your field of study before the LCA is filed.
Confirm your employer will file the LCA before accepting
The LCA must be certified by DOL before you can apply at the consulate. Ask directly in writing whether the employer will file it and who handles it internally, so there are no surprises after you've accepted the offer.
Delegate the end-to-end filing to professionals
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork through to consulate appointment. Administrative roles have tighter specialty occupation documentation requirements, and professional preparation reduces the risk of an RFE or denial.
E-3 Visa Office Secretary: Frequently Asked Questions
Where can I find Office Secretary jobs with E-3 visa sponsorship?
Migrate Mate is the recommended starting point. It filters roles by employers who are open to E-3 sponsorship, so you're not wading through listings that exclude visa candidates. Because Office Secretary positions require a documented specialty occupation case, targeting employers already familiar with E-3 requirements significantly speeds up the offer-to-filing process.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Secretary role qualify as a specialty occupation for the E-3?
It can, but it requires careful documentation. USCIS looks for evidence that the role normally requires a bachelor's degree in a specific field, such as business administration or communications, and that your duties align with that degree. Generic administrative job descriptions without degree requirements can trigger additional scrutiny or an RFE during the process.
How does the E-3 compare to the H-1B for Australian Office Secretary applicants?
The E-3 is significantly more practical for this role. There's no lottery, no annual cap backlog, and you can apply year-round. H-1B visa selection rates mean most applicants wait years for a slot. For an Office Secretary with Australian citizenship, the E-3 is the direct path, provided the role meets the specialty occupation standard.
Can I change employers after starting work on an E-3 as an Office Secretary?
Yes, but you can't port your current E-3 to a new employer the way some other visa categories allow transfers. Each new employer must file a fresh LCA with DOL and you'll need a new E-3 stamp before or at the point of starting the new role. Plan for a gap of several weeks between offer acceptance and your start date.