E-3 Visa Office Secretary Jobs
Office Secretary roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. Australian nationals can secure two-year, indefinitely renewable status with no lottery, making this a stable path into U.S. administrative and executive support careers.
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SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Position serves as clinic administrative support for the Division of Academic Pediatrics. Responsibilities include answering patient calls, scheduling appointments, managing patient paperwork, coordinating outside record retrieval, and serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries. This is not a patient-facing position.
Job Description
Primary Duties & Responsibilities:
- Schedules appointments as well as coordinating appointments with other specialties.
- Coordinates administrative and clinical support services such as patient calls, processing and paperwork related to prescription refills, patient appointments, referrals and prior authorizations.
- Answers telephones, takes messages, and screens patient inquiries, providing information according to departmental procedures and policies.
- Serves as a liaison between community agencies, patients, physicians, and staff, providing routine information to patient inquiries. Processes paperwork for patients from other providers and community agencies and hospitals.
- Transcribes medical documents, such as physician's letters, correspondence; completes requisitions/orders per WashU guidelines.
- Prepares patient charts.
- Performs other duties as assigned, including providing support to all Academic Pediatric service lines during peak times, vacations and illnesses.
Working Conditions:
- Normal office environment.
- Patient care setting.
Physical Effort:
Typically sitting at desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Medical Office Setting (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Associate degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently
Grade
G07-H
Salary Range
$19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Position serves as clinic administrative support for the Division of Academic Pediatrics. Responsibilities include answering patient calls, scheduling appointments, managing patient paperwork, coordinating outside record retrieval, and serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries. This is not a patient-facing position.
Job Description
Primary Duties & Responsibilities:
- Schedules appointments as well as coordinating appointments with other specialties.
- Coordinates administrative and clinical support services such as patient calls, processing and paperwork related to prescription refills, patient appointments, referrals and prior authorizations.
- Answers telephones, takes messages, and screens patient inquiries, providing information according to departmental procedures and policies.
- Serves as a liaison between community agencies, patients, physicians, and staff, providing routine information to patient inquiries. Processes paperwork for patients from other providers and community agencies and hospitals.
- Transcribes medical documents, such as physician's letters, correspondence; completes requisitions/orders per WashU guidelines.
- Prepares patient charts.
- Performs other duties as assigned, including providing support to all Academic Pediatric service lines during peak times, vacations and illnesses.
Working Conditions:
- Normal office environment.
- Patient care setting.
Physical Effort:
Typically sitting at desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Medical Office Setting (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Associate degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently
Grade
G07-H
Salary Range
$19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
See all 72+ E-3 Visa Office Secretary Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Office Secretary Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Office Secretary
Frame your credential for U.S. employers
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees for E-3 visa specialty occupation purposes. Get a credential evaluation letter from a NACES-member evaluator before you start applying so employers don't stall on that question.
Target companies with existing E-3 hiring infrastructure
Search DOL's Foreign Labor Application Gateway for certified Labor Condition Applications filed under E-3. Employers who've filed LCAs for administrative roles before already understand the process, which removes a common delay at the offer stage.
Use Migrate Mate to find sponsoring employers fast
Migrate Mate surfaces Office Secretary roles posted by U.S. employers open to E-3 sponsorship, so you're not filtering through listings that exclude visa candidates. Start your search there to reach decision-ready hiring managers.
Clarify the specialty occupation case with your employer
Office Secretary roles face more scrutiny than technical positions because USCIS evaluates whether the job genuinely requires a degree. Prepare a clear written summary tying your specific duties to your field of study before the LCA is filed.
Confirm your employer will file the LCA before accepting
The LCA must be certified by DOL before you can apply at the consulate. Ask directly in writing whether the employer will file it and who handles it internally, so there are no surprises after you've accepted the offer.
Delegate the end-to-end filing to professionals
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork through to consulate appointment. Administrative roles have tighter specialty occupation documentation requirements, and professional preparation reduces the risk of an RFE or denial.
E-3 Visa Office Secretary: Frequently Asked Questions
Where can I find Office Secretary jobs with E-3 visa sponsorship?
Migrate Mate is the recommended starting point. It filters roles by employers who are open to E-3 sponsorship, so you're not wading through listings that exclude visa candidates. Because Office Secretary positions require a documented specialty occupation case, targeting employers already familiar with E-3 requirements significantly speeds up the offer-to-filing process.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Secretary role qualify as a specialty occupation for the E-3?
It can, but it requires careful documentation. USCIS looks for evidence that the role normally requires a bachelor's degree in a specific field, such as business administration or communications, and that your duties align with that degree. Generic administrative job descriptions without degree requirements can trigger additional scrutiny or an RFE during the process.
How does the E-3 compare to the H-1B for Australian Office Secretary applicants?
The E-3 is significantly more practical for this role. There's no lottery, no annual cap backlog, and you can apply year-round. H-1B visa selection rates mean most applicants wait years for a slot. For an Office Secretary with Australian citizenship, the E-3 is the direct path, provided the role meets the specialty occupation standard.
Can I change employers after starting work on an E-3 as an Office Secretary?
Yes, but you can't port your current E-3 to a new employer the way some other visa categories allow transfers. Each new employer must file a fresh LCA with DOL and you'll need a new E-3 stamp before or at the point of starting the new role. Plan for a gap of several weeks between offer acceptance and your start date.