E-3 Visa Program Specialist Jobs
Program Specialist roles in policy coordination, grants management, and organizational development qualify as E-3 specialty occupations when your employer can demonstrate a direct-degree requirement. Australian professionals can secure E-3 visa sponsorship without competing in any lottery, with initial two-year terms that renew indefinitely as long as your qualifying employment continues.
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Research Development Specialist 2
Job Family
Research Development
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description
Do you thrive at developing compelling grant proposals, coordinating partners, and keeping projects on track? Do you excel at supporting special projects from planning through key deliverables? Then apply today for this Grant and Program Specialist opportunity! ASU EdPlus is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU. Curious about what it’s like to work at EdPlus? Watch this short video, then explore more stories on the EdPlus at ASU YouTube channel. We’re seeking a Grant Proposal and Program Specialist to support the efforts of the Innovation and Emerging Initiatives (IEI) team. IEI is a unique hub of global grants-funded projects, edtech innovations, data for research projects, and innovative partnerships. In this role, you will develop grant proposals, narratives, and stakeholder presentations that meet funder requirements and project guidelines. You will also support a portfolio of domestic and international special projects, coordinating project launches, managing administrative activities, facilitating collaboration, and developing key deliverables to keep projects on track.
Essential Duties
Funding activities, proposal development, and grant administration
- Researches funding opportunities and tracks grant applications, awards, and related communications; utilizes generative AI tools to support writing, research and analysis, reviewing outputs for accuracy and quality.
- Develops and refines grant proposal narratives and supporting content; helps shape project designs for philanthropic, federal, and corporate funding opportunities, ensuring alignment with funder requirements.
- Coordinates contributions from internal teams and external partners, manages proposal timelines, and facilitates reviews to ensure proposals are complete, accurate, and submitted on time.
- Uses tracking tools and systems to coordinate grant activities from proposal development through post-award administration, including monitoring budgets and deliverables.
- Supports development, implementation, and evaluation of departmental grant strategies.
Launch and ongoing coordination of emerging initiatives and special projects
- Coordinates project logistics, communications, and scheduling.
- Completes assigned project tasks and develops key deliverables to support project goals and timelines.
- Tracks project progress, prepares status reports, and responds to project-related inquiries.
- Builds and maintains relationships with students, faculty, staff, and external partners to support project objectives.
- Helps plan and facilitate design thinking sessions for project teams and stakeholders, documents outcomes, and incorporates decisions and action items into project plans.
General Responsibilities
- Assumes or coordinates other duties or projects as assigned or directed.
NOTE: This is an in-person, hybrid position. You must be able to reliably commute to Scottsdale AZ.
Desired Qualifications
- Bachelor's degree or higher in Business, Journalism, Communications or closely related field.
- Evidence of excellent organizational abilities and time management skills.
- Demonstrated ability to work in a rapidly moving and ever-changing environment, prioritizing competing opportunities and mobilizing resources to meet short-turnaround funding deadlines.
- Demonstrated strength and excellence in business/grants writing. Experience with high-stakes and federal grant opportunities is a plus.
- Experience with public speaking and leading in a business setting.
- Demonstrated ability to collaborate well with others performing work in a team environment.
- Evidence of strong communication skills in visual, oral, and written forms, including executive-ready summaries and stakeholder updates.
- Demonstrated self-starter who is comfortable with ambiguity to complete assigned duties and tasks.
NOTE: Please answer the following questions in your cover letter:
- Describe your experience with business writing, grant writing, technical writing, editing, or publishing.
- Describe your experience coordinating projects across multiple stakeholders (e.g., staff, faculty, leadership, and external partners) to demonstrate your organizational skills, communication abilities, and comfort with ambiguity.
Salary & Benefits
$55,000 – $70,000 per year; DOE
This is a grant-funded position. Continuation is contingent on future grant funding. ASU offers a total compensation package that includes valuable employee benefits. See the ASU Benefits website to explore options.
- Healthcare
- Financial Security
- Retirement
- Family Resources
- Tuition Reduction (Eligible ASU Employee, their dependents and spouse.)
- Discounts
Working Environment
Your desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy. ASU EdPlus supports flexible work options, ranging from alternate to hybrid work schedules, subject to approvals per ASU policy. (This is an in-person, hybrid position.)
Applicant must be eligible to work in the United States. ASU EdPlus will not be a sponsor for this position.
Department Statement
As a central enterprise unit for ASU, ASU EdPlus supports the university charter by focusing on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. ASU EdPlus defines itself through a culture of curiosity, risk-taking, and refusing to accept the status quo. Our employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture of innovation, driving outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.
Driving Requirement
Driving is not required for this position.
Location:
Off-Campus: Scottsdale
Funding
Grant Funded
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
Job Profile
Research Development Specialist 2
Job Family
Research Development
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description
Do you thrive at developing compelling grant proposals, coordinating partners, and keeping projects on track? Do you excel at supporting special projects from planning through key deliverables? Then apply today for this Grant and Program Specialist opportunity! ASU EdPlus is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU. Curious about what it’s like to work at EdPlus? Watch this short video, then explore more stories on the EdPlus at ASU YouTube channel. We’re seeking a Grant Proposal and Program Specialist to support the efforts of the Innovation and Emerging Initiatives (IEI) team. IEI is a unique hub of global grants-funded projects, edtech innovations, data for research projects, and innovative partnerships. In this role, you will develop grant proposals, narratives, and stakeholder presentations that meet funder requirements and project guidelines. You will also support a portfolio of domestic and international special projects, coordinating project launches, managing administrative activities, facilitating collaboration, and developing key deliverables to keep projects on track.
Essential Duties
Funding activities, proposal development, and grant administration
- Researches funding opportunities and tracks grant applications, awards, and related communications; utilizes generative AI tools to support writing, research and analysis, reviewing outputs for accuracy and quality.
- Develops and refines grant proposal narratives and supporting content; helps shape project designs for philanthropic, federal, and corporate funding opportunities, ensuring alignment with funder requirements.
- Coordinates contributions from internal teams and external partners, manages proposal timelines, and facilitates reviews to ensure proposals are complete, accurate, and submitted on time.
- Uses tracking tools and systems to coordinate grant activities from proposal development through post-award administration, including monitoring budgets and deliverables.
- Supports development, implementation, and evaluation of departmental grant strategies.
Launch and ongoing coordination of emerging initiatives and special projects
- Coordinates project logistics, communications, and scheduling.
- Completes assigned project tasks and develops key deliverables to support project goals and timelines.
- Tracks project progress, prepares status reports, and responds to project-related inquiries.
- Builds and maintains relationships with students, faculty, staff, and external partners to support project objectives.
- Helps plan and facilitate design thinking sessions for project teams and stakeholders, documents outcomes, and incorporates decisions and action items into project plans.
General Responsibilities
- Assumes or coordinates other duties or projects as assigned or directed.
NOTE: This is an in-person, hybrid position. You must be able to reliably commute to Scottsdale AZ.
Desired Qualifications
- Bachelor's degree or higher in Business, Journalism, Communications or closely related field.
- Evidence of excellent organizational abilities and time management skills.
- Demonstrated ability to work in a rapidly moving and ever-changing environment, prioritizing competing opportunities and mobilizing resources to meet short-turnaround funding deadlines.
- Demonstrated strength and excellence in business/grants writing. Experience with high-stakes and federal grant opportunities is a plus.
- Experience with public speaking and leading in a business setting.
- Demonstrated ability to collaborate well with others performing work in a team environment.
- Evidence of strong communication skills in visual, oral, and written forms, including executive-ready summaries and stakeholder updates.
- Demonstrated self-starter who is comfortable with ambiguity to complete assigned duties and tasks.
NOTE: Please answer the following questions in your cover letter:
- Describe your experience with business writing, grant writing, technical writing, editing, or publishing.
- Describe your experience coordinating projects across multiple stakeholders (e.g., staff, faculty, leadership, and external partners) to demonstrate your organizational skills, communication abilities, and comfort with ambiguity.
Salary & Benefits
$55,000 – $70,000 per year; DOE
This is a grant-funded position. Continuation is contingent on future grant funding. ASU offers a total compensation package that includes valuable employee benefits. See the ASU Benefits website to explore options.
- Healthcare
- Financial Security
- Retirement
- Family Resources
- Tuition Reduction (Eligible ASU Employee, their dependents and spouse.)
- Discounts
Working Environment
Your desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy. ASU EdPlus supports flexible work options, ranging from alternate to hybrid work schedules, subject to approvals per ASU policy. (This is an in-person, hybrid position.)
Applicant must be eligible to work in the United States. ASU EdPlus will not be a sponsor for this position.
Department Statement
As a central enterprise unit for ASU, ASU EdPlus supports the university charter by focusing on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. ASU EdPlus defines itself through a culture of curiosity, risk-taking, and refusing to accept the status quo. Our employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture of innovation, driving outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.
Driving Requirement
Driving is not required for this position.
Location:
Off-Campus: Scottsdale
Funding
Grant Funded
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
See all 134+ E-3 Visa Program Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Program Specialist Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Specialist
Frame your Australian degree for U.S. employers
A three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 visa purposes. Get a credential evaluation from a NACES-accredited body before applying so employers aren't uncertain about your qualifications.
Target employers with federal contract work
Government contractors, nonprofits managing federal grants, and public-sector consulting firms regularly hire Program Specialists and understand LCA filing obligations. These organizations already operate within DOL compliance frameworks, making E-3 sponsorship a familiar process rather than a new burden.
Search for E-3 sponsorship roles on Migrate Mate
Most Program Specialist job postings don't advertise E-3 sponsorship explicitly. Migrate Mate filters roles by employers with active E-3 and H-1B visa filing history, so you're targeting organizations already comfortable with the process rather than cold-educating hiring managers.
Clarify the specialty occupation link at offer stage
Program Specialist is a broad title. Before your employer files the LCA with DOL, confirm the job description specifies a bachelor's degree in a directly related field, such as public administration, social sciences, or business, not just any bachelor's degree.
Use Migrate Mate's E-3 filing service for post-offer paperwork
Once you have a signed offer, Migrate Mate's E-3 filing service handles the LCA submission, DS-160 preparation, and consulate appointment coordination. This matters for Program Specialist roles where job duties need to be accurately mapped to specialty occupation criteria.
Account for LCA certification timing before your start date
DOL typically certifies an LCA within seven business days, but your employer should file at least three weeks before your intended start date to allow for the consulate appointment. Misaligned timelines are the most common reason offer acceptances get complicated.
E-3 Visa Program Specialist: Frequently Asked Questions
How do I find Program Specialist jobs that offer E-3 visa sponsorship?
Most Program Specialist postings don't flag E-3 sponsorship in the job description because employers often don't distinguish it from H-1B. Migrate Mate surfaces roles from employers with documented federal visa filing history, which narrows your search to organizations already familiar with the LCA process and more likely to sponsor an Australian candidate without lengthy internal approvals.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Specialist role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. Program Specialist positions that require a bachelor's degree in a specific field, such as public policy, business administration, or social sciences, can qualify. Roles where any bachelor's degree is acceptable regardless of field are harder to support under USCIS specialty occupation standards. The job description needs to establish a direct relationship between the degree field and the duties.
How does the E-3 compare to the H-1B for Program Specialist positions?
The E-3 has no lottery and no annual cap, so an Australian professional with a qualifying Program Specialist offer can apply at any time of year and expect a consulate decision within weeks. H-1B selection is capped at 85,000 annually and decided by a randomized lottery, meaning most applicants don't receive a slot regardless of qualifications. The E-3 specialty occupation definition is the same standard, but the path to actually obtaining the visa is far more predictable.
Can I change Program Specialist employers while on an E-3?
Yes, but the process starts fresh with each new employer. Your new employer must file a new LCA with DOL and you'll need to attend a new consulate interview, since the E-3 is employer-specific. There's no portability provision like some other visa categories, so plan for a gap of several weeks between your last day with the current employer and your authorized start date with the new one.