Executive Administrator Jobs
Executive Administrator jobs are open across healthcare, finance, and government, covering specializations in C-suite support, operations coordination, and board administration, from entry-level administrative assistants to senior executive directors. See the openings below and apply to the ones that match your experience.
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Showing 5 of 55+ Executive Administrator jobs
Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
- PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
- Medical, Dental, and Vision insurance coverage
- Automatic Short-Term and Optional Long-Term Disability Coverage
- Life and AD&D Insurance
- Flexible Spending Accounts (FSAs)
- Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
- 11 Paid Holidays Annually and Accrued Annual and Sick Leave
- Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Description of Job
Our Mission:
To promote public safety, support economic growth, and ensure the responsible sale and consumption of liquor and tobacco products through the fair, transparent, and consistent administration of Colorado's liquor, tobacco, and nicotine laws. Additionally, we are committed to promoting public safety and responsible firearm commerce by ensuring compliance with state laws, fostering education and accountability among firearms dealers, and safeguarding the integrity of firearm transactions. Through collaboration, transparency, and the implementation of effective regulatory measures, north division are dedicated to supporting a safe and secure Colorado for all residents.
What we do:
The Liquor and Tobacco Enforcement Division and the Firearms Dealer Division serve liquor license holders, stakeholders, tobacco retailers, firearms dealers, and Colorado's citizens by providing administrative support, regulatory oversight , and customer service.
What You'll Do as an Executive Assistant in LED & FDD:
This shared position supports both Liquor & Tobacco Enforcement Division and Firearms Dealer Division. The Executive Assistant (Administrator III) coordinates communications between the Director, division personnel, external partners, and stakeholders while analyzing and routing incoming inquiries to ensure the divisions customer service needs are met. The Executive Assistant also supports the Director in overseeing special projects, scheduling meetings, developing agendas, and preparing materials. As the Division's purchasing agent, this role works closely with budget, PACS, and accounting units to manage procurement and supplies. Additionally, the Executive Assistant coordinates with the Responsible Vendor Trainer program under regulation 47-605, developing objectives, implementing procedures, and resolving program related challenges.
Executive Assistant to the Director:
- The Administrator III coordinates with the Director on all communication channels to provide information to employees, stakeholders, agency partners, and citizens for LTED & FDD.
- Coordinates business, including scheduling meetings, developing agendas, collecting and distributing materials, and preparing minutes.
- Assists in drafting the weekly report and monthly newsletter for both divisions staff about upcoming events or changes.
- Contact vendors, obtain requested product and service quotes, and be responsible for CORE submissions.
- Responsible for submitting and tracking all division invoices and accounts payable.
- Responsible for the purchase on procurement cards and monthly submissions for the Division's purchases/invoices, ensures budget actions receive all required approvals, and supports timely and effective resolution of budget-related issues
- Oversees and coordinates support of the Vendor Program implementing regulations and any legislative updates, ensuring the success of the program, including developing objectives, implementing procedures, and solving program related challenges.
- Collaborates with the enforcement team to review submissions and communicate with stakeholders, maintain Vendor Training Program files and website information current
- Determines whether the curriculum submitted meets the regulatory and statutory requirements
*****Required Application Materials*****
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
H1B3XX Administrator III
Minimum Qualifications:
Experience Only:
Education and Experience:
Preferred Qualifications:
- Experience providing administrative or operational support within a government or public sector environment.
- Demonstrated flexibility and ability to identify and handle simultaneous, competing priorities, often with minimal notice.
- Ability to anticipate tasks, situations, etc., to carry out responsibilities.
- Experience coordinating/leading committees or other structured events/groups in a professional setting.
- Strong organizational skills.
- Ability to work in a flexible environment requiring change and accountability.
- Ability to multi-task in a fast-paced environment with strong attention to detail.
- Ability to prioritize workload and delegate assignments to meet goals and objectives.
- Ability to work independently and get assigned duties accomplished within the specified timeframes without needing to be reminded.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and manage workload independently
- Create documents, reports w/charts & graphs, spreadsheets, and organizational charts.
- Ability to use and navigate computers, systems and software.
- Proficient with Google Suite and Microsoft Office.
- Experience managing calendars and coordinating schedules for leadership or teams.
- Experience coordinating meetings, events, or logistical arrangements including agendas, materials, and documentation.
- Experience maintaining files, records, and documentation in an organized and confidential manner.
- Experience tracking expenses, procurement requests, purchasing activities or supply management.
- Experience handling confidential or sensitive information with discretion.
Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:
- Have an assigned State fleet vehicle
- Are required to operate a vehicle as part of the position
- Utilize a State fleet vehicle as a pool vehicle
- Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
- Required attachments: Cover letter - One page explaining how your previous experience aligns with the Executive Assistant role.
- Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
- List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
- Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
- The eligible list established from this posting may be used to fill additional vacancies.
Supplemental Information
Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
- PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
- Medical, Dental, and Vision insurance coverage
- Automatic Short-Term and Optional Long-Term Disability Coverage
- Life and AD&D Insurance
- Flexible Spending Accounts (FSAs)
- Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
- 11 Paid Holidays Annually and Accrued Annual and Sick Leave
- Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Description of Job
Our Mission:
To promote public safety, support economic growth, and ensure the responsible sale and consumption of liquor and tobacco products through the fair, transparent, and consistent administration of Colorado's liquor, tobacco, and nicotine laws. Additionally, we are committed to promoting public safety and responsible firearm commerce by ensuring compliance with state laws, fostering education and accountability among firearms dealers, and safeguarding the integrity of firearm transactions. Through collaboration, transparency, and the implementation of effective regulatory measures, north division are dedicated to supporting a safe and secure Colorado for all residents.
What we do:
The Liquor and Tobacco Enforcement Division and the Firearms Dealer Division serve liquor license holders, stakeholders, tobacco retailers, firearms dealers, and Colorado's citizens by providing administrative support, regulatory oversight , and customer service.
What You'll Do as an Executive Assistant in LED & FDD:
This shared position supports both Liquor & Tobacco Enforcement Division and Firearms Dealer Division. The Executive Assistant (Administrator III) coordinates communications between the Director, division personnel, external partners, and stakeholders while analyzing and routing incoming inquiries to ensure the divisions customer service needs are met. The Executive Assistant also supports the Director in overseeing special projects, scheduling meetings, developing agendas, and preparing materials. As the Division's purchasing agent, this role works closely with budget, PACS, and accounting units to manage procurement and supplies. Additionally, the Executive Assistant coordinates with the Responsible Vendor Trainer program under regulation 47-605, developing objectives, implementing procedures, and resolving program related challenges.
Executive Assistant to the Director:
- The Administrator III coordinates with the Director on all communication channels to provide information to employees, stakeholders, agency partners, and citizens for LTED & FDD.
- Coordinates business, including scheduling meetings, developing agendas, collecting and distributing materials, and preparing minutes.
- Assists in drafting the weekly report and monthly newsletter for both divisions staff about upcoming events or changes.
- Contact vendors, obtain requested product and service quotes, and be responsible for CORE submissions.
- Responsible for submitting and tracking all division invoices and accounts payable.
- Responsible for the purchase on procurement cards and monthly submissions for the Division's purchases/invoices, ensures budget actions receive all required approvals, and supports timely and effective resolution of budget-related issues
- Oversees and coordinates support of the Vendor Program implementing regulations and any legislative updates, ensuring the success of the program, including developing objectives, implementing procedures, and solving program related challenges.
- Collaborates with the enforcement team to review submissions and communicate with stakeholders, maintain Vendor Training Program files and website information current
- Determines whether the curriculum submitted meets the regulatory and statutory requirements
*****Required Application Materials*****
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
H1B3XX Administrator III
Minimum Qualifications:
Experience Only:
Education and Experience:
Preferred Qualifications:
- Experience providing administrative or operational support within a government or public sector environment.
- Demonstrated flexibility and ability to identify and handle simultaneous, competing priorities, often with minimal notice.
- Ability to anticipate tasks, situations, etc., to carry out responsibilities.
- Experience coordinating/leading committees or other structured events/groups in a professional setting.
- Strong organizational skills.
- Ability to work in a flexible environment requiring change and accountability.
- Ability to multi-task in a fast-paced environment with strong attention to detail.
- Ability to prioritize workload and delegate assignments to meet goals and objectives.
- Ability to work independently and get assigned duties accomplished within the specified timeframes without needing to be reminded.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and manage workload independently
- Create documents, reports w/charts & graphs, spreadsheets, and organizational charts.
- Ability to use and navigate computers, systems and software.
- Proficient with Google Suite and Microsoft Office.
- Experience managing calendars and coordinating schedules for leadership or teams.
- Experience coordinating meetings, events, or logistical arrangements including agendas, materials, and documentation.
- Experience maintaining files, records, and documentation in an organized and confidential manner.
- Experience tracking expenses, procurement requests, purchasing activities or supply management.
- Experience handling confidential or sensitive information with discretion.
Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:
- Have an assigned State fleet vehicle
- Are required to operate a vehicle as part of the position
- Utilize a State fleet vehicle as a pool vehicle
- Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
- Required attachments: Cover letter - One page explaining how your previous experience aligns with the Executive Assistant role.
- Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
- List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
- Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
- The eligible list established from this posting may be used to fill additional vacancies.
Supplemental Information
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Find Executive Administrator JobsExecutive Administrator Job Market
Who's Hiring
Top Industries Hiring
- Investment & Asset Management
- Education
What Employers Look For
The qualifications that appear most often in executive administrator jobs.
- 5+ years of experience supporting C-suite or senior executive leadership
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and PowerPoint
- Experience managing complex calendars, travel logistics, and expense reporting
- Strong written communication skills for drafting correspondence and board materials
- Ability to handle confidential information with discretion and professionalism
- Bachelor's degree in business administration, communications, or a related field
Tips for Your Executive Administrator Job Search
Tailor your resume to each executive
Highlight the specific executive or leadership team you've supported, not just the company name. Hiring managers want to see you've managed competing priorities for a CFO or CEO, not just that you worked in a corporate office.
Quantify your calendar and inbox management
Replace vague phrases like 'managed schedules' with concrete scope: how many direct reports you coordinated travel for, or how many meetings per week you scheduled. Numbers make your impact legible to screeners and hiring managers alike.
Apply early to roles that fit
Migrate Mate lists executive administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name the executive
Job listings that specify 'supporting the CEO' or 'EA to the General Counsel' signal a clear reporting structure. These roles have faster decision cycles and clearer success criteria than postings that say 'executive team support' without naming anyone.
Prepare a scenario answer for confidentiality
Interviewers for executive administrator roles almost always ask how you handle sensitive information. Prepare a specific example from your experience where discretion was required, without disclosing what made it confidential. Vague answers on this topic consistently hurt otherwise strong candidates.
Negotiate start date before discussing benefits
Executive administrators often transition out of a role with minimal notice, leaving gaps in executive support. Employers expect this and will sometimes accelerate onboarding. Use that urgency to negotiate a start date that works for you before the benefits conversation starts.
Executive Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most executive administrators?
North Shore Health, CommuniCare Health Services, and Piper Sandler are hiring the most executive administrators right now, with openings concentrated in Ohio, New York, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, financial institutions, and large government contractors tend to maintain the most consistent demand for this role.
How many executive administrator jobs are remote?
About 32% of executive administrator openings are fully remote or hybrid as of November 2026, though fully remote roles are less common than hybrid arrangements given the in-person nature of executive support. Roles focused on board coordination, project tracking, and communications management are most likely to offer flexible or remote work options.
How do you become an executive administrator?
Start by building a foundation in administrative support roles, then move into positions that give you direct exposure to senior leadership. Develop proficiency in scheduling tools, document management systems, and business writing. Pursue a certification such as the Certified Administrative Professional credential to signal readiness for executive-level responsibilities. Demonstrate discretion and proactive problem-solving in every role to earn trust that opens doors to more senior positions.
Can you get hired as an executive administrator with little experience?
Some employers will hire candidates with two to three years of general administrative experience if they demonstrate strong organizational skills, polished communication, and comfort with executive-level expectations. Targeting smaller organizations or startups where the executive team is lean gives you a better chance of breaking in. Highlight any project coordination, event planning, or cross-functional communication you've handled to show you can operate above a basic support role.
What does the executive administrator interview process look like?
Most employers start with a phone or video screen to assess communication style and experience level, followed by a structured in-person or video interview with HR and the executive you would support. Expect scenario-based questions about handling confidential information, managing competing priorities, and communicating on behalf of leadership. Some employers include a writing or editing exercise to test business correspondence skills before extending an offer.
Where can I find and apply to executive administrator jobs?
You can find and apply to executive administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits.
See All 55 Executive Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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