Executive Assistant Jobs in Boston, MA
Executive Assistant jobs in Boston are concentrated in the Financial District, Back Bay, and the Seaport District, driven by demand from financial services, life sciences, healthcare, and higher education employers. Companies hiring right now include Fidelity Investments, Prosek Partners, and Harvard University. Find a role that fits below and apply directly.
Find Executive Assistant JobsOverview
Showing 5 of 114+ Executive Assistant jobs
INTRODUCTION
We are seeking a highly organized, proactive, and versatile Executive Assistant to support our senior executive. In this role, you will manage complex schedules, coordinate international and local travel, handle administrative operations, and facilitate smooth cross-border communication between China and the US. The ideal candidate possesses exceptional bilingual communication skills (Mandarin & English), strong local resourcefulness in the Greater Boston area, and the discretion required to handle high-level confidential information.
ROLE AND RESPONSIBILITIES
-
Executive & Travel Support
-
Oversee comprehensive scheduling and calendar management for the executive.
- Arrange high-level business meetings, prepare briefing materials, and coordinate local executive travel and logistics.
-
Provide premium hospitality and client reception for key VIPs and visiting partners at the office.
-
Administrative & Operations Management
-
Manage high-end hotel, dining, and venue reservations for business and personal logistics.
-
Coordinate local vendor, partner, and expert reception, ensuring seamless visit experiences.
-
Cross-Border & Time-Zone Coordination
-
Facilitate efficient cross-time-zone communication between US and China teams.
-
Flexibly adapt to fast-paced, multi-tasking environments and address urgent or ad-hoc requests to ensure complete task closure.
-
Confidentiality & Discretion
-
Strictly safeguard proprietary business information, commercial secrets, and executive personal privacy at all times.
BASIC QUALIFICATIONS
-
Language Skills: Native-level fluency in Mandarin Chinese and professional business fluency in English (capable of independent, high-level written and verbal business communication).
-
Education & Experience:
-
Bachelor’s degree or higher.
- Proven experience as an Executive Assistant, Personal Assistant, and Administrative Manager.
-
Strong familiarity with local resources and amenities in Boston and surrounding areas is highly preferred.
-
Driving Requirement: Must hold a valid US driver’s license with a clean driving record.
INTRODUCTION
We are seeking a highly organized, proactive, and versatile Executive Assistant to support our senior executive. In this role, you will manage complex schedules, coordinate international and local travel, handle administrative operations, and facilitate smooth cross-border communication between China and the US. The ideal candidate possesses exceptional bilingual communication skills (Mandarin & English), strong local resourcefulness in the Greater Boston area, and the discretion required to handle high-level confidential information.
ROLE AND RESPONSIBILITIES
-
Executive & Travel Support
-
Oversee comprehensive scheduling and calendar management for the executive.
- Arrange high-level business meetings, prepare briefing materials, and coordinate local executive travel and logistics.
-
Provide premium hospitality and client reception for key VIPs and visiting partners at the office.
-
Administrative & Operations Management
-
Manage high-end hotel, dining, and venue reservations for business and personal logistics.
-
Coordinate local vendor, partner, and expert reception, ensuring seamless visit experiences.
-
Cross-Border & Time-Zone Coordination
-
Facilitate efficient cross-time-zone communication between US and China teams.
-
Flexibly adapt to fast-paced, multi-tasking environments and address urgent or ad-hoc requests to ensure complete task closure.
-
Confidentiality & Discretion
-
Strictly safeguard proprietary business information, commercial secrets, and executive personal privacy at all times.
BASIC QUALIFICATIONS
-
Language Skills: Native-level fluency in Mandarin Chinese and professional business fluency in English (capable of independent, high-level written and verbal business communication).
-
Education & Experience:
-
Bachelor’s degree or higher.
- Proven experience as an Executive Assistant, Personal Assistant, and Administrative Manager.
-
Strong familiarity with local resources and amenities in Boston and surrounding areas is highly preferred.
-
Driving Requirement: Must hold a valid US driver’s license with a clean driving record.
See All 114+ Executive Assistant Jobs in Boston
Find roles in Boston that match your experience and apply in just a few clicks.
Find Executive Assistant JobsExecutive Assistant Job Market in Boston
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
- Technology & Software
- Marketing & Advertising
- Biotechnology & Pharmaceuticals
Executive Assistant Jobs in Boston: Frequently Asked Questions
How do I get a executive assistant job in Boston?
Target the Financial District, Back Bay, and Seaport District, where financial services firms, biotech companies, law firms, and major healthcare systems concentrate their administrative hiring. Candidates who demonstrate calendar management at the C-suite level, strong written communication, and discretion stand out here. Experience supporting multiple executives or working across fast-moving organizations also gives a meaningful edge in Boston's competitive market.
Which companies hire executive assistants in Boston?
Boston executive assistant roles are posted by Fidelity Investments, Prosek Partners, and Harvard University and others right now, based on current listings on Migrate Mate as of October 2026. Boston's hiring is spread across large financial institutions, hospital networks, research universities, and the dense cluster of biotech and life sciences firms anchored in Kendall Square and the Longwood Medical Area.
Are there remote executive assistant jobs in Boston?
Yes, though with limits, since executive assistant work is often tied to in-person scheduling, office logistics, and direct executive support. About 70% of executive assistant openings tied to Boston are remote or hybrid as of October 2026, with fully remote options most common at tech and financial services firms where the work centers on communications and project coordination rather than physical office management.
How can I get a executive assistant job in Boston with little or no experience?
The most realistic entry path in Boston is through administrative coordinator or office assistant roles at mid-size professional services firms, nonprofit organizations, or the city's many academic medical centers, which regularly hire for support roles and promote from within. Building proficiency in Microsoft 365 and Google Workspace, then targeting organizations in Longwood or Kendall Square with high administrative turnover, gives entry-level candidates a practical foothold in the local market.
Which industries hire the most executive assistants in Boston?
The sectors hiring the most executive assistants in Boston are Education, Healthcare & Medical Services, and Technology & Software, based on current listings on Migrate Mate as of October 2026. Boston's outsized concentration of teaching hospitals, asset management firms, and life sciences companies creates sustained year-round demand for senior administrative support across all experience levels.
Related Jobs in Massachusetts
See All 114+ Executive Assistant Jobs in Boston
Find roles in Boston that match your experience and apply in just a few clicks.
Find Executive Assistant Jobs