Executive Assistant Jobs in Houston, TX
Executive Assistant jobs in Houston are in strong demand across the Energy Corridor, Downtown, and the Galleria corridor, concentrated in energy, healthcare, and professional services. Employers hiring right now include NAVEX, Vopak, and Target. Find a role that fits below and apply directly.
Find Executive Assistant JobsOverview
Open roles224+
Top employerNAVEX
Work type55% Hybrid
Top credentialBachelor's degree
Companies hiring33
Showing 5 of 224+ Executive Assistant jobs
Executive Assistant (Executive Office Receptionist)
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Added 2d ago
Houston Methodist
Executive Assistant (Executive Office Receptionist)
Houston, Texas
Added 2d ago
Academic Executive Assistant
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Added 2d ago
Beta Academy
Academic Executive Assistant
Houston, Texas
Added 2d ago
Executive Assistant & Office Manager - Hybrid Schedule
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Added 4d ago
Mansfield Energy
Executive Assistant & Office Manager - Hybrid Schedule
Houston, Texas
Added 4d ago
D
Executive Assistant & Personal Assistant to CEO
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D
Added 4d ago
Diamond Experience Co.
Executive Assistant & Personal Assistant to CEO
Houston, Texas
Added 4d ago
Executive Assistant to President and Park Director
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Added 5d ago
Discovery Green Conservancy
Executive Assistant to President and Park Director
Houston, Texas
Added 5d ago
Added 2d ago
Executive Assistant (Executive Office Receptionist)
Houston Methodist·Houston, Texas
Job functions:
High school diploma or GED
10,000+ employees
Job Description
At Houston Methodist, the Executive Assistant position is a highly skilled professional responsible for maintaining an executive's schedule and assists in planning appointments, board meetings, conferences etc. This position supports executives in performing many high-level clerical and administrative tasks, including managing information technology, making travel arrangements, scheduling meetings and creating presentations or proposals. The Executive Assistant position attends meetings and keeps minutes; receives and screens phone calls and redirects them when appropriate. This position is responsible for handling highly confidential documents, protecting an organization's confidential information, communication and information management, and managing department supplies, and events. The Executive Assistant takes on increasingly more responsibilities, providing high-level administrative support by conducting research, preparing statistical reports, and handling information requests and may include project research. This position reports to a Vice President, Senior Vice President, or Medical Director and interacts with all levels of the organization, from front-line clerical and clinical personnel and medical staff and possesses excellent communication skills, representing their executive.
EDUCATION
EXPERIENCE Five years’ secretary experience with three years’ supporting senior management; may consider internal candidates with four years’ experience in progressively higher-level leadership support
FLSA STATUS
Non-exempt
QUALIFICATIONS
EDUCATION
EXPERIENCE
SKILLS AND ABILITIES
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
SUPPLEMENTAL REQUIREMENTS
QUALIFICATIONSNon-exempt
QUALIFICATIONS
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Secondary level education preferred
EXPERIENCE
- Five years’ secretary experience with three years’ supporting senior management; may consider internal candidates with four years’ experience in progressively higher-level leadership support
SKILLS AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
- Exhibits attention to detail and critical thinking skills
- Ability to create graphs and spreadsheets
- Possesses excellent organizational skills
- Ability to take and transcribe dictation is preferred
- Demonstrates ability to work alone and with a team
- Use of personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher Proficient in spelling, punctuation, grammar and other English language skills
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
- Maintains assigned executive calendar(s). Schedules/coordinates meetings, conferences and Teams/WebEx/conference calls, special events, appointments and travel arrangements and keeps leader(s) informed of schedule change prior to meeting or appointment.
- Meets with individuals, special interest groups and others on behalf of executives, committees and Boards of Directors.
- Role models healthy relationships in the work environment such as mitigation of conflict, leading problem solving and resolution efforts. Provides proactive and creative recommendations on how to meet goals and handle identified risks and deviations. Recommends initiatives to improve department scores for employee engagement.
SERVICE ESSENTIAL FUNCTIONS
- Reads, sorts and analyzes incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution. Composes, proofs, types, and distributes letters, memos, reports, spreadsheets, presentations and related outgoing materials.
- Prepares agendas and makes arrangements for committee, board, and other meetings. Compiles, transcribes, and distributes minutes of meetings. Attends meetings in order to record minutes.
- Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Ensures documentation (agendas, minutes, presentations, etc.), is complete, timely, accurate, and in accordance with standards and policies.
- Handles highly confidential documents, protecting an organization's confidential information, communication and information management. Performs data monitoring/maintenance for the department with minimal supervision. Ensures quality and timely execution of deliverables. Coordinates deadlines related to multiple deadlines including but not limited to reports and presentations.
- Organizes and expedites the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload. Participates in performance improvement activities to support department/entity goals.
FINANCE ESSENTIAL FUNCTIONS
- Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.
- Assists in the preparation and tracking of annual operating budget. Initiates office equipment (copy machine, fax machine and printers, etc.) service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates My Development plan on an on-going basis. Ensures own career discussions occur with appropriate management. Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.
SUPPLEMENTAL REQUIREMENTS
-
WORK ATTIRE
- Uniform: No
- Scrubs: No
- Business professional: Yes
- Other (department approved): No
- Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
- On Call* No
- May require travel within the Houston Metropolitan area No
- May require travel outside Houston Metropolitan area No
ON-CALL*
TRAVEL**
**Travel specifications may vary by department**
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Secondary level education preferred
EXPERIENCE Five years’ secretary experience with three years’ supporting senior management; may consider internal candidates with four years’ experience in progressively higher-level leadership support
Company Profile:
Houston Methodist is one of the nation’s leading health systems and academic medical centers. The health system consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the Texas Medical Center, seven community hospitals and one long-term acute care hospital throughout the Greater Houston metropolitan area. Houston Methodist also includes a research institute; a comprehensive residency program; international patient services; freestanding comprehensive care clinics, emergency care and imaging centers; and outpatient facilities. Come lead with us!
Houston Methodist is an Equal Opportunity Employer.
Houston Methodist
Executive Assistant (Executive Office Receptionist)
Houston, Texas
Added 2d ago10,000+ employees
Job functions:
High school diploma or GED
Job Description
At Houston Methodist, the Executive Assistant position is a highly skilled professional responsible for maintaining an executive's schedule and assists in planning appointments, board meetings, conferences etc. This position supports executives in performing many high-level clerical and administrative tasks, including managing information technology, making travel arrangements, scheduling meetings and creating presentations or proposals. The Executive Assistant position attends meetings and keeps minutes; receives and screens phone calls and redirects them when appropriate. This position is responsible for handling highly confidential documents, protecting an organization's confidential information, communication and information management, and managing department supplies, and events. The Executive Assistant takes on increasingly more responsibilities, providing high-level administrative support by conducting research, preparing statistical reports, and handling information requests and may include project research. This position reports to a Vice President, Senior Vice President, or Medical Director and interacts with all levels of the organization, from front-line clerical and clinical personnel and medical staff and possesses excellent communication skills, representing their executive.
EDUCATION
EXPERIENCE Five years’ secretary experience with three years’ supporting senior management; may consider internal candidates with four years’ experience in progressively higher-level leadership support
FLSA STATUS
Non-exempt
QUALIFICATIONS
EDUCATION
EXPERIENCE
SKILLS AND ABILITIES
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
SUPPLEMENTAL REQUIREMENTS
QUALIFICATIONSNon-exempt
QUALIFICATIONS
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Secondary level education preferred
EXPERIENCE
- Five years’ secretary experience with three years’ supporting senior management; may consider internal candidates with four years’ experience in progressively higher-level leadership support
SKILLS AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
- Exhibits attention to detail and critical thinking skills
- Ability to create graphs and spreadsheets
- Possesses excellent organizational skills
- Ability to take and transcribe dictation is preferred
- Demonstrates ability to work alone and with a team
- Use of personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher Proficient in spelling, punctuation, grammar and other English language skills
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
- Maintains assigned executive calendar(s). Schedules/coordinates meetings, conferences and Teams/WebEx/conference calls, special events, appointments and travel arrangements and keeps leader(s) informed of schedule change prior to meeting or appointment.
- Meets with individuals, special interest groups and others on behalf of executives, committees and Boards of Directors.
- Role models healthy relationships in the work environment such as mitigation of conflict, leading problem solving and resolution efforts. Provides proactive and creative recommendations on how to meet goals and handle identified risks and deviations. Recommends initiatives to improve department scores for employee engagement.
SERVICE ESSENTIAL FUNCTIONS
- Reads, sorts and analyzes incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution. Composes, proofs, types, and distributes letters, memos, reports, spreadsheets, presentations and related outgoing materials.
- Prepares agendas and makes arrangements for committee, board, and other meetings. Compiles, transcribes, and distributes minutes of meetings. Attends meetings in order to record minutes.
- Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Ensures documentation (agendas, minutes, presentations, etc.), is complete, timely, accurate, and in accordance with standards and policies.
- Handles highly confidential documents, protecting an organization's confidential information, communication and information management. Performs data monitoring/maintenance for the department with minimal supervision. Ensures quality and timely execution of deliverables. Coordinates deadlines related to multiple deadlines including but not limited to reports and presentations.
- Organizes and expedites the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload. Participates in performance improvement activities to support department/entity goals.
FINANCE ESSENTIAL FUNCTIONS
- Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.
- Assists in the preparation and tracking of annual operating budget. Initiates office equipment (copy machine, fax machine and printers, etc.) service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates My Development plan on an on-going basis. Ensures own career discussions occur with appropriate management. Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.
SUPPLEMENTAL REQUIREMENTS
-
WORK ATTIRE
- Uniform: No
- Scrubs: No
- Business professional: Yes
- Other (department approved): No
- Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
- On Call* No
- May require travel within the Houston Metropolitan area No
- May require travel outside Houston Metropolitan area No
ON-CALL*
TRAVEL**
**Travel specifications may vary by department**
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Secondary level education preferred
EXPERIENCE Five years’ secretary experience with three years’ supporting senior management; may consider internal candidates with four years’ experience in progressively higher-level leadership support
Company Profile:
Houston Methodist is one of the nation’s leading health systems and academic medical centers. The health system consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the Texas Medical Center, seven community hospitals and one long-term acute care hospital throughout the Greater Houston metropolitan area. Houston Methodist also includes a research institute; a comprehensive residency program; international patient services; freestanding comprehensive care clinics, emergency care and imaging centers; and outpatient facilities. Come lead with us!
Houston Methodist is an Equal Opportunity Employer.
See All 224+ Executive Assistant Jobs in Houston
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Find Executive Assistant JobsExecutive Assistant Job Market in Houston
Who's Hiring
Top Industries Hiring
- Renewable Energy
Executive Assistant Jobs in Houston: Frequently Asked Questions
How do I get an executive assistant job in Houston?
Target Houston's dominant sectors: energy companies clustered in the Energy Corridor, major health systems in the Texas Medical Center, and financial and legal firms Downtown and in Greenway Plaza. Candidates who know C-suite calendar management, board meeting logistics, and confidential correspondence stand out. Familiarity with energy or healthcare industry terminology gives a meaningful edge with Houston's largest employers.
Which companies hire executive assistants in Houston?
Companies currently hiring executive assistants in Houston include NAVEX, Vopak, and Target, per current listings on Migrate Mate as of September 2026. Houston's mix of Fortune 500 energy firms, major hospital networks, and large law firms makes it one of the stronger markets in Texas for senior-level executive support roles.
Are there remote executive assistant jobs in Houston?
Yes, though with limits: executive assistant roles involving in-person executive support, on-site meeting coordination, or physical document handling are rarely fully remote. About 55% of executive assistant openings tied to Houston are remote or hybrid as of September 2026, skewing toward companies in professional services and technology. Administrative and scheduling-heavy responsibilities are most likely to stay hybrid.
How can I get an executive assistant job in Houston with little or no experience?
The most realistic entry path in Houston is through administrative coordinator or office coordinator roles at mid-size energy services firms, healthcare organizations in the Texas Medical Center, or professional services companies Downtown. These employers regularly promote from within. Proficiency with scheduling software, strong written communication, and a willingness to support multiple managers before moving to a single-executive role accelerates the transition.
Which industries hire the most executive assistants in Houston?
Most executive assistant openings in Houston sit in Renewable Energy, per current listings on Migrate Mate as of September 2026. Houston's concentration of global energy headquarters, one of the largest medical complexes in the world, and a dense corridor of law firms and financial institutions drives consistent demand for experienced executive support professionals.
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