Executive Assistant Jobs in San Antonio, TX
Executive Assistant jobs in San Antonio are in active demand, concentrated in the downtown Central Business District, the South Texas Medical Center corridor, and the North Star and Stone Oak areas, across healthcare, defense contracting, financial services, and professional services. Employers hiring right now include University Health, Target, and Zirtual. See the openings below and apply to the ones that match your experience.
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Executive and Personal Assistant to the CEO
JOB DESCRIPTION
Reports to
Chief Executive Officer
Work setting
Onsite
Department
Executive Office
Travel
Required as needed
Status
Full time
Availability
Extended and on call hours
Position Summary
The Executive and Personal Assistant to the CEO is a highly trusted partner who protects the CEO’s time, attention, privacy, and priorities. This role manages a demanding executive calendar and communications, coordinates business and personal matters, and drives projects ranging from quick details to complex, cross-functional initiatives. The successful candidate brings exceptional judgment, integrity, discretion, resourcefulness, and follow-through; anticipates needs before they arise; and creates reliable systems that give the CEO visibility and confidence while keeping work moving across the organization.
Key Responsibilities
Executive Support and Priority Management
- Own and continuously optimize the CEO’s calendar, schedule, priorities, reminders, and daily preparation across business and personal commitments.
- Serve as a responsive gatekeeper and trusted point of contact, ensuring the CEO retains appropriate visibility, decision rights, and control over commitments, information, and follow-up.
- Prepare meeting agendas, briefing materials, correspondence, presentations, reports, and decision-ready summaries; attend meetings as requested, capture actions, and drive timely completion.
- Screen and manage calls, messages, visitors, requests, and sensitive communications with sound judgment and discretion.
Project and Cross Functional Coordination
- Lead and support projects of every scale, from time-sensitive personal requests and operational details to complex strategic initiatives involving multiple departments.
- Partner with all department leads to gather information, coordinate decisions, resolve blockers, track commitments, and maintain accountability without losing sight of details.
- Build practical systems, dashboards, checklists, and workflows that improve visibility, efficiency, and execution for the CEO and executive office.
- Identify risks, opportunities, and unmet needs early; recommend innovative solutions and take appropriate action before issues escalate.
Personal Support and Logistics
- Coordinate approved personal matters, appointments, purchases, gifts, events, reservations, household or family logistics, and other confidential requests with professionalism and care.
- Plan domestic and international travel, including itineraries, transportation, lodging, documentation, meeting logistics, contingency plans, and real-time changes; accompany the CEO when required.
- Maintain accurate records, files, contacts, receipts, and confidential materials for both business and personal activities.
Communication and Representation
- Represent the CEO professionally with teammates, department leaders, business partners, vendors, patients or customers, community members, and other stakeholders.
- Develop strong working relationships across the organization while maintaining appropriate boundaries, confidentiality, and loyalty to the CEO’s priorities.
- Respectfully support the CEO’s faith commitments, values, and related scheduling or logistical needs while working effectively with people of all backgrounds.
Availability and Responsiveness
- Work onsite as the role’s regular work setting and maintain reliable in-person availability.
- Provide high-touch support outside standard business hours, including early mornings, evenings, weekends, and urgent situations, according to clearly established on-call and coverage expectations.
- Travel on short notice when business or personal needs require it and remain composed and effective as priorities change.
Required Qualifications
- Five or more years of progressively responsible executive, personal, or senior administrative support experience; experience supporting a CEO, owner, founder, or similarly demanding principal strongly preferred.
- Exceptional organization, prioritization, attention to detail, and project management skills, with the ability to manage multiple confidential workstreams independently.
- Demonstrated integrity, discretion, loyalty, sound judgment, and a record of earning and maintaining trust.
- Strong written and verbal communication skills, professional presence, and the ability to work effectively with department leaders and external stakeholders.
- Proactive and innovative problem-solving ability, including anticipating needs, developing options, and executing with limited direction.
- Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, plus the ability to learn new systems quickly.
- Ability to work onsite, travel as required, and meet the role’s established extended-hours and on-call expectations.
- Valid driver’s license and ability to meet applicable travel requirements.
Preferred Qualifications
- Bachelor’s degree or equivalent combination of education and relevant experience.
- Experience coordinating complex travel, events, vendor relationships, budgets, or personal and household matters.
- Bilingual proficiency in English and Spanish.
Core Competencies
Trust and integrity | Confidentiality and discretion | Anticipation and initiative | Organization and precision | Adaptability and endurance | Resourcefulness and innovation | Service and hospitality | Clear communication | Ownership and accountability
Working Conditions
This is an onsite, high-availability position supporting a dynamic executive schedule. The role may require frequent schedule changes, extended hours, early mornings, evenings, weekends, holidays, urgent response, and domestic or international travel. Specific availability, on-call coverage, timekeeping, overtime, rest, and travel expectations will be administered in accordance with company policy and applicable law. Reasonable accommodations will be considered for qualified individuals.
Additional Responsibilities
This description summarizes the role’s primary responsibilities and is not intended to list every duty. Responsibilities may change based on the CEO’s priorities and business needs.
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Find Executive Assistant JobsExecutive Assistant Job Market in San Antonio
Who's Hiring
- University Health41
- Target20
- Zirtual20
- Premieant20
- Silver Ventures20
Top Industries Hiring
- Retail
Executive Assistant Jobs in San Antonio: Frequently Asked Questions
How do I get an executive assistant job in San Antonio?
San Antonio's strongest hiring comes from its healthcare networks, military and defense contractors, and financial services firms clustered downtown and along the Medical Center corridor. Candidates who stand out here combine calendar and travel management experience with discretion around sensitive institutional matters. Familiarity with Microsoft 365 and board-level communication is expected at most organizations, and bilingual English-Spanish skills are a genuine edge with many San Antonio employers.
Which companies hire executive assistants in San Antonio?
San Antonio executive assistant roles are posted by University Health, Target, and Zirtual and others right now, based on current listings on Migrate Mate as of September 2026. The city's mix of large hospital systems, military installation support contractors, and regional financial institutions means executive assistant openings appear across both corporate and mission-driven organizations.
Are there remote executive assistant jobs in San Antonio?
Yes, though remote availability is limited for this role, since executive assistants typically work closely with executives in person. About 16% of executive assistant openings tied to San Antonio are remote or hybrid as of September 2026, with hybrid arrangements most common at technology-adjacent firms and professional services companies in the North Side and Stone Oak areas.
How can I get an executive assistant job in San Antonio with little or no experience?
The most realistic entry path in San Antonio is through administrative coordinator or office assistant roles at the city's large healthcare systems or defense support contractors, which routinely promote from within. Community College of San Antonio workforce programs and temp-to-hire placements at downtown professional services firms are also common starting points. Demonstrating strong calendar management, composure under pressure, and basic executive communication skills separates entry-level candidates in this market.
Which industries hire the most executive assistants in San Antonio?
The sectors hiring the most executive assistants in San Antonio are Retail, based on current listings on Migrate Mate as of September 2026. San Antonio's deep concentration of military and federal installation activity, one of the largest medical centers in the country, and a growing financial services base all drive sustained demand for executive support professionals.
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