Executive Assistant Jobs in Dallas, TX

Job Title: Executive Assistant to the Managing Partner

Position Summary:

The Executive Assistant provides highly skilled and highly confidential administrative support to the Managing Partner of a fast-paced law firm with extensive responsibility with board position(s) and out of state responsibilities. This role requires the ability to manage multiple assignments effectively, handle confidential information professionally, maintain the highest level of trust, work autonomously and take direction from the Managing Partner, and demonstrate strong initiative, excellent judgment, and superior follow through and attention to detail. Highly organized individual with the ability to exercise discretion and independent judgment when necessary. This person will be a dynamic individual who can serve as a highly visible representative for the law firm and the Managing Partner at client functions, firm events and community/philanthropic activities when needed. This Executive Assistant will serve as a member of the management team as the main support for the Managing Partner. A background in technical writing, governmental relations or corporate communications is preferred. The successful candidate must have excellent analytical, organizational, verbal communication, writing, and computer skills.

Job Duties:

· Reading, researching, writing and routing documentation; drafting letters and documents; collecting and analyzing information; initiating communications on behalf of the Managing Partner

· Maintains Managing Partner’s calendar and appointment schedule by planning and scheduling meetings, conferences, firm events, teleconferences, and travel on her behalf.

· Maintains routine schedule of ordering of supplies and tidiness of the Managing Partner’s office including printer, shredder and telephone and computer systems. Includes presentation of Managing Partner’s office for day-to-day meetings and guests.

· Represents the Managing Partner by attending meetings in her absence, screening all of her calls, answering or directing inquiries, and speaking on her behalf when appropriate.

· Welcomes law firm guests and clients by greeting them, in person or on the telephone, with the utmost grace and hospitality.

· Maintains client and law firm confidence and protects operations by maintaining confidentiality on all information and projects assigned.

· Manages and completes assigned projects by delegating tasks to legal/management staff and attorney(s) on behalf of the Managing Partner as directed and following up on results/resolution. This includes, but is not limited to, client conferences, meetings, leadership development and training for office staff and functions hosted for the office or clients.

· Prepares reports by collecting and analyzing information in advance of the Managing Partner’s scheduled meetings and provides all pertinent information and insights in adequate time for the Managing Partner to review and prepare.

· Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. This includes tracking of sensitive contract information for the Dallas, Greenville, Boston and New York offices.

· Maintains professional and technical knowledge and core competencies by attending educational workshops, reviewing firm and industry publications, establishing personal networks, and participating in professional organizations.

· Prepares expense and mileage reports for the Managing Partner in a timely manner on a weekly basis

· Works on the organization of client events and events supported and hosted by the Managing Partner

· Work on special assignments or project as assigned by the Managing Partner in the Dallas Office as assigned.

Job requirements:

· Highly responsible individual who is punctual and maintains a highly professional executive image and presence at all times.

· Ability to manage several deadlines and ongoing projects at the same time;

· Ability to deal professionally and positively with public elected officials and staff in a professional and responsive manner;

· Ability to nurture relationships with clients and support staff externally and excellent team communications with internal management team and support team;

· Independent thinker who can make effective decisions under significant time constraints.

· Committed to learning the business of the law firm and knowledgeable when clients and outside individuals pose questions or need information/responses.

· Flexibility to work overtime and weekends as requested and needed.

· Reliable transportation to assist Managing Partner when needed for out of town travel, events and other client meetings.

Education: Bachelor’s degree in Business, Public Relations, English or Political Science preferred.

Experience: A minimum of 5+ years in a corporate, marketing, administrative support or government relations position.

Skills/Qualifications: Superior administrative and technical writing and reporting skills; proficiency in the Microsoft Office Suite; Supply Management experience; and superior Time Management, Presentation, Equipment Maintenance, Travel Management and Verbal Communication skills.

Interested candidates should send: cover letter, resume, writing sample and salary requirements to Richard Guerrero, Office Administrator at Richard.Guerrero@lgbs.com.

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Work Location: In person