Executive Assistant Project Manager Jobs
Executive Assistant Project Manager jobs are open across corporate, healthcare, tech, and nonprofit sectors, from entry-level coordinator roles to senior positions, with specializations in administrative operations, cross-functional project coordination, and C-suite support. See the openings below and apply to the ones that match your experience.
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Part-time 20 hours per week - Benefits offered
Location: Greater Santa Fe and/or Albuquerque Area, mix of in-person and remote work
Serna Solutions is a New Mexico behavioral health practice and training organization. We're hiring someone to work directly with founder and CEO Brian Serna, keeping his schedule and priorities organized while helping deliver community projects, training, and events. You'll also help Brian pursue speaking opportunities across the U.S. and internationally.
Reponsibilities:
- Support the CEO. Manage calendars and schedule meetings, prepare agendas and materials, take meeting notes, and track follow-up. Draft correspondence, proofread documents, and organize files.
- Coordinate projects. Track deadlines and deliverables, follow up with staff and partners, and flag decisions or delays. For Project CHAIR, help recruit barbers, hairstylists, and tattoo artists for opioid overdose prevention training and coordinate applications, participant communications, and attendance. Support proposals and other special projects as they arise.
- Plan and run events. Coordinate in-person and virtual trainings, workshops, and meetings. Handle scheduling, venues or virtual platforms, registration, materials, day-of logistics, and follow-up.
- Find speaking opportunities. Research U.S. and international conferences, associations, and calls for speakers. Identify good fits for Brian’s talks on behavioral health, addiction, trauma, and leadership. Track deadlines, help draft pitches and proposals, follow up with organizers, and coordinate with organizers when engagements are booked.
- Create social media and training content. Maintain a content calendar, draft captions and simple graphics, prepare short clips for review, and schedule approved posts. Help launch our online training library by organizing recordings and handouts, uploading course materials, and testing the learner experience.
- Other tasks as assigned. This may include attending meetings, performing research, and other tasks that align with the goals of the CEO and the organization.
Qualifications:
A High school diploma or GED, proficiency with Microsoft Office, and strong writing, organization, and follow-through. Comfort with deadlines, communicating with staff and community partners, and handling sensitive information with discretion.
Experience in executive support, project coordination, event planning, or content creation is a plus. Students in business, healthcare administration, social work, psychology, or counselling are encouraged to apply.
How to Apply:
Send a résumé and a short note about a project or event you helped coordinate to brian@sernasolutionsllc.com
Executive Assistant Project Manager Jobs by Experience Level
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Find JobsExecutive Assistant Project Manager Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Investment & Asset Management
What Employers Look For
The qualifications that appear most often in executive assistant project manager jobs.
- 5 or more years of combined executive assistant and project management experience
- Proficiency in project management tools such as Asana, Jira, or Microsoft Project
- Experience supporting C-suite or VP-level executives with calendar and travel management
- Strong written and verbal communication skills for cross-functional stakeholder coordination
- PMP certification or equivalent project management credential preferred by many employers
- Bachelor's degree in business administration, communications, or a related field
Tips for Your Executive Assistant Project Manager Job Search
Tailor your resume for dual functions
Your resume needs to reflect both executive support and project management simultaneously. Lead with a hybrid summary that calls out calendar management, stakeholder communication, and project tracking. Hiring managers for this role scan for both skill sets in the same document, not in separate sections.
Highlight tools across both disciplines
List project management software like Asana, Monday.com, or Microsoft Project alongside executive tools like Concur or board portal platforms. Candidates who show fluency in both categories signal they can operate without a ramp-up period in either function of the role.
Apply early to roles that fit
Migrate Mate lists executive assistant project manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name both functions
Filter your search to include both 'executive assistant' and 'project manager' in the title or description. Roles that separate the two functions will not use your hybrid skill set fully, and employers posting combined titles are specifically screening for candidates who can hold both responsibilities at once.
Prepare a scenario that shows dual ownership
Interviewers for this role almost always ask you to describe a situation where you managed an executive's priorities while simultaneously keeping a project on schedule. Have one specific example ready that shows both tracks running at the same time, not in sequence.
Negotiate scope before accepting an offer
The ratio of executive support to project management work varies sharply by company and department. Before accepting, ask the hiring manager what percentage of your time each function takes and whether that balance is expected to shift. Misaligned expectations on scope are the most common reason people leave this role within a year.
Executive Assistant Project Manager Jobs: Frequently Asked Questions
Which companies are hiring the most executive assistant project managers?
Northrop Grumman, Invesco, and UC Davis are hiring the most executive assistant project managers right now, with openings concentrated in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest at large enterprises and healthcare systems managing complex operational portfolios.
How many executive assistant project manager jobs are remote?
About 67% of executive assistant project manager openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Project coordination responsibilities are more commonly offered remotely than executive support functions, which often require on-site presence for in-person scheduling, meeting logistics, and direct executive interaction.
How do you become an executive assistant project manager?
Start by building experience in either executive support or project coordination, then actively expand into the other function. Earn a project management certification such as the PMP or CAPM to formalize your credentials on the project side. Look for roles at growing companies where the scope of an administrative position naturally bleeds into project work, and document every cross-functional initiative you touch so you can speak to both disciplines in interviews.
Can you get hired as an executive assistant project manager with little experience?
Yes, especially if you have strong experience in one of the two functions and can demonstrate overlap with the other. Entry-level candidates who have coordinated internal events, managed workflows, or supported a senior leader in a fast-paced environment often qualify for junior versions of this role. Frame every project you have supported, no matter how informal, as evidence that you can hold both responsibilities at once.
What does the executive assistant project manager interview process look like?
The process typically includes an initial recruiter screen, a hiring manager interview focused on how you balance competing priorities, and a skills or scenario round where you walk through a real situation involving both executive support and project delivery. Some employers add a panel interview with department leads or a written exercise such as drafting a project plan or communications template. References are almost always checked before an offer is extended.
Where can I find and apply to executive assistant project manager jobs?
You can find and apply to executive assistant project manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits.
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