Green Card Billing Manager Jobs
Billing Manager roles qualify for EB-2 and EB-3 green card sponsorship through the PERM labor certification process, where employers document that no qualified U.S. worker is available before filing an I-140 immigrant petition. Finance and healthcare billing operations teams regularly sponsor foreign professionals for permanent residency in this role.
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Get Access To All JobsPosition Summary
The Billing Coordinator is responsible for managing the Firm's billing operations and supporting the complete revenue cycle from work-in-process (WIP) management through invoicing and collections. This position works closely with Partners, Managers, and engagement teams to ensure timely, accurate billing while maintaining exceptional client service and adherence to Firm policies. This is a systems-driven role. The Firm operates on a cloud-based practice management and billing platform, and the Billing Coordinator is expected to work in that system daily, understand how the billing module functions, run and interpret the reports it produces, and troubleshoot issues independently. The ideal candidate is highly detail-oriented, organized, and proactive. This individual is adaptable with software, works fluently in Excel, asks questions when clarification is needed, follows established procedures, identifies discrepancies before they become issues, and effectively manages multiple billing cycles and deadlines simultaneously. Success in this role requires a strong understanding of WIP, accounts receivable, accounts payable, collections, time and expense reporting, and professional services billing practices.
Salary Range - $65,000 - $70,000 (depending on experience)
Job Responsibilities
Billing & Revenue Cycle Management
- Manage monthly, quarterly, annual, and project-based billing cycles across multiple service lines.
- Prepare, review, and process client invoices for hourly, fixed-fee, recurring, and special project engagements.
- Review and analyze WIP reports to identify billable activity, aged WIP, and billing delays.
- Coordinate with Partners and engagement teams to ensure timely billing and resolution of billing questions.
- Generate draft invoices and billing reports for Partner review and approval.
- Process approved invoices and distribute client billing through designated delivery methods.
- Maintain billing schedules and monitor deadlines to ensure invoices are issued timely and accurately.
- Research and resolve billing discrepancies, client inquiries, and invoice adjustments.
- Track client advance payments, progress billings, and fixed-fee installments, and apply them against billed amounts.
- Monitor unbilled time and expenses to ensure complete and accurate invoicing.
Accounts Receivable & Collections
- Process daily receipts.
- Monitor accounts receivable aging reports.
- Maintain collection notes and communicate collection status to Partners and Firm leadership.
- Research and resolve payment discrepancies and unapplied cash.
- Prepare AR reports and analyses for management review.
- Assist with collection efforts while maintaining positive client relationships.
- Escalate delinquent accounts and collection concerns as appropriate.
Practice Management & System Administration
- Create and maintain client records, engagement information, project codes, and billing setups.
- Maintain client-level billing details, including billing addresses, billing contacts, invoice delivery method, and standing billing instructions.
- Ensure accuracy of client contact information and billing instructions.
- Assist with onboarding new clients in the Firm’s practice management system.
- Support system testing, process improvements, and billing-related software enhancements.
Reporting & Analysis
- Run standard system billing, WIP, realization and collection reports, understand what the data represents, and use it to answer billing and WIP questions.
- Use Excel at an intermediate to advanced level for reconciliations, billing analyses, and large data sets, including pivot tables, filtering, text-to-columns, and data cleanup.
- Identify process improvement opportunities and recommend solutions.
Administrative & Team Support
- Provide support to Partners and engagement teams regarding billing procedures and questions.
- Assist with special projects related to operations, accounting, and client service.
- Cross-train with accounting and administrative staff to ensure business continuity.
- Maintain confidentiality of all Firm and client information.
COMPETENCIES
- Strong attention to detail and accuracy
- Ability to follow established processes and procedures
- Critical thinking and problem-solving skills
- Ability to ask questions and seek clarification proactively
- Excellent organizational and time management skills
- Ability to manage multiple deadlines simultaneously
- Sense of urgency and accountability
- Strong customer service skills
- Excellent written and verbal communication skills
- Professional judgment and discretion
- Team-oriented attitude with a collaborative approach
- Intermediate to advanced Microsoft Excel skills
Required Education & Experience
- Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be substituted.
- 3-5 years of billing, accounting, accounts receivable, or professional services administrative experience.
- Experience with hourly billing, fixed-fee billing, and recurring billing processes.
- Working knowledge of:
- Work-in-Process (WIP)
- Accounts Receivable (AR)
- Accounts Payable (AP)
- Revenue cycle processes
- Collections and aging reports
- Experience working with practice management, time and billing, or accounting software.
- Strong proficiency with Microsoft Office, particularly Excel.
Preferred Experience
- Experience in a CPA firm, law firm, consulting firm, or other professional services environment.
- Experience with project-based billing and realization reporting.
- Experience supporting multiple partners or departments.
- Knowledge of engagement management and time-entry systems.
POSITION TYPE
- Full-Time, Permanent
EEO: Calibre is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local law.
Position Summary
The Billing Coordinator is responsible for managing the Firm's billing operations and supporting the complete revenue cycle from work-in-process (WIP) management through invoicing and collections. This position works closely with Partners, Managers, and engagement teams to ensure timely, accurate billing while maintaining exceptional client service and adherence to Firm policies. This is a systems-driven role. The Firm operates on a cloud-based practice management and billing platform, and the Billing Coordinator is expected to work in that system daily, understand how the billing module functions, run and interpret the reports it produces, and troubleshoot issues independently. The ideal candidate is highly detail-oriented, organized, and proactive. This individual is adaptable with software, works fluently in Excel, asks questions when clarification is needed, follows established procedures, identifies discrepancies before they become issues, and effectively manages multiple billing cycles and deadlines simultaneously. Success in this role requires a strong understanding of WIP, accounts receivable, accounts payable, collections, time and expense reporting, and professional services billing practices.
Salary Range - $65,000 - $70,000 (depending on experience)
Job Responsibilities
Billing & Revenue Cycle Management
- Manage monthly, quarterly, annual, and project-based billing cycles across multiple service lines.
- Prepare, review, and process client invoices for hourly, fixed-fee, recurring, and special project engagements.
- Review and analyze WIP reports to identify billable activity, aged WIP, and billing delays.
- Coordinate with Partners and engagement teams to ensure timely billing and resolution of billing questions.
- Generate draft invoices and billing reports for Partner review and approval.
- Process approved invoices and distribute client billing through designated delivery methods.
- Maintain billing schedules and monitor deadlines to ensure invoices are issued timely and accurately.
- Research and resolve billing discrepancies, client inquiries, and invoice adjustments.
- Track client advance payments, progress billings, and fixed-fee installments, and apply them against billed amounts.
- Monitor unbilled time and expenses to ensure complete and accurate invoicing.
Accounts Receivable & Collections
- Process daily receipts.
- Monitor accounts receivable aging reports.
- Maintain collection notes and communicate collection status to Partners and Firm leadership.
- Research and resolve payment discrepancies and unapplied cash.
- Prepare AR reports and analyses for management review.
- Assist with collection efforts while maintaining positive client relationships.
- Escalate delinquent accounts and collection concerns as appropriate.
Practice Management & System Administration
- Create and maintain client records, engagement information, project codes, and billing setups.
- Maintain client-level billing details, including billing addresses, billing contacts, invoice delivery method, and standing billing instructions.
- Ensure accuracy of client contact information and billing instructions.
- Assist with onboarding new clients in the Firm’s practice management system.
- Support system testing, process improvements, and billing-related software enhancements.
Reporting & Analysis
- Run standard system billing, WIP, realization and collection reports, understand what the data represents, and use it to answer billing and WIP questions.
- Use Excel at an intermediate to advanced level for reconciliations, billing analyses, and large data sets, including pivot tables, filtering, text-to-columns, and data cleanup.
- Identify process improvement opportunities and recommend solutions.
Administrative & Team Support
- Provide support to Partners and engagement teams regarding billing procedures and questions.
- Assist with special projects related to operations, accounting, and client service.
- Cross-train with accounting and administrative staff to ensure business continuity.
- Maintain confidentiality of all Firm and client information.
COMPETENCIES
- Strong attention to detail and accuracy
- Ability to follow established processes and procedures
- Critical thinking and problem-solving skills
- Ability to ask questions and seek clarification proactively
- Excellent organizational and time management skills
- Ability to manage multiple deadlines simultaneously
- Sense of urgency and accountability
- Strong customer service skills
- Excellent written and verbal communication skills
- Professional judgment and discretion
- Team-oriented attitude with a collaborative approach
- Intermediate to advanced Microsoft Excel skills
Required Education & Experience
- Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be substituted.
- 3-5 years of billing, accounting, accounts receivable, or professional services administrative experience.
- Experience with hourly billing, fixed-fee billing, and recurring billing processes.
- Working knowledge of:
- Work-in-Process (WIP)
- Accounts Receivable (AR)
- Accounts Payable (AP)
- Revenue cycle processes
- Collections and aging reports
- Experience working with practice management, time and billing, or accounting software.
- Strong proficiency with Microsoft Office, particularly Excel.
Preferred Experience
- Experience in a CPA firm, law firm, consulting firm, or other professional services environment.
- Experience with project-based billing and realization reporting.
- Experience supporting multiple partners or departments.
- Knowledge of engagement management and time-entry systems.
POSITION TYPE
- Full-Time, Permanent
EEO: Calibre is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local law.
See all 341+ Green Card Billing Manager Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Billing Manager
Match your credentials to EB-2 or EB-3
Billing Manager roles typically require a bachelor's degree in finance, accounting, or a related field. If you hold a master's degree or have specialized revenue cycle credentials, document them carefully since EB-2 eligibility depends on proving an advanced-degree requirement.
Search employers with PERM filing history
Use the OFLC Wage Search to identify companies that have filed PERM applications for Billing Manager or related finance operations titles. Past PERM activity signals an employer already has the HR and legal infrastructure to sponsor you.
Target healthcare and hospital billing departments
Hospitals, multi-specialty clinics, and large physician groups are among the most consistent green card sponsors for Billing Managers because revenue cycle compliance demands specialized expertise that can be difficult to source domestically, strengthening PERM recruitment documentation.
Understand that PERM timelines affect your job search
PERM processing at DOL currently runs 12 to 18 months before an I-140 can even be filed. When evaluating offers, ask employers whether they use premium processing for the I-140 and what their policy is for maintaining sponsorship during that window.
Use Migrate Mate to filter green card sponsoring employers
Search Migrate Mate to identify Billing Manager roles at employers with documented EB-2 and EB-3 sponsorship history, so you're not guessing which companies will commit to the PERM process after you join.
Align your prevailing wage tier before negotiating
DOL assigns a prevailing wage level to your PERM application based on job duties and location. Billing Manager roles often land at Level II or III. If your offered salary falls below the certified wage, your PERM application will be denied, so confirm the wage tier with your employer before signing.
Green Card Billing Manager: Frequently Asked Questions
Does a Billing Manager role qualify for EB-2 or EB-3 green card sponsorship?
Most Billing Manager positions qualify under EB-3 as skilled worker roles requiring at least a bachelor's degree. If the employer's job requirements specify a master's degree or equivalent, the role can qualify for EB-2 instead. The classification depends on the actual duties and minimum education requirements documented in the PERM labor certification, not just the job title.
How does green card sponsorship differ from H-1B sponsorship for a Billing Manager?
Green card sponsorship through PERM and I-140 leads to permanent residency, not a temporary status that expires. Unlike the H-1B visa, EB-3 sponsorship has no annual lottery, so your case isn't subject to random selection. The tradeoff is timeline: PERM plus I-140 processing takes 18 to 24 months before a visa number becomes available, longer than an H-1B approval for most countries.
What does the PERM process require from an employer sponsoring a Billing Manager?
The employer must conduct a formal recruitment campaign, advertise the role at the DOL-certified prevailing wage, and document that no qualified U.S. applicant was rejected without legitimate reason. For Billing Manager roles, that typically means job postings in approved venues, internal posting, and a recruitment report filed with DOL demonstrating good-faith efforts.
How can I find Billing Manager jobs where the employer will sponsor a green card?
Migrate Mate lets you search Billing Manager openings filtered by employers with employment-based green card sponsorship history, so you can focus your applications on companies that have already committed to the PERM process for similar roles rather than asking employers to sponsor for the first time.
Can I switch employers after my Billing Manager green card is in process?
Once your I-140 is approved and has been pending for 180 days, you can port to a new employer in a same or similar occupation under AC21 portability rules without losing your priority date. Billing Manager to a related finance operations or revenue cycle role generally qualifies, but confirm the occupational similarity with a qualified immigration professional before switching.