Green Card Director Of Research Operations Jobs
Director of Research Operations roles qualify for EB-2 or EB-3 green card sponsorship through PERM labor certification, which requires employers to document that no qualified U.S. worker is available. Research institutions, universities, and biotech firms regularly sponsor this title. The process leads to permanent residency, not a temporary status.
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Get Access To All JobsAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
See all 5,593+ Green Card Director Of Research Operations Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Director Of Research Operations
Translate your credentials into PERM language
PERM job requirements must match your actual qualifications exactly. If your role requires a master's degree plus five years of research administration experience, make sure your CV, transcripts, and reference letters mirror that language precisely before recruitment begins.
Target employers with existing PERM infrastructure
Research universities, NIH-funded institutes, and life sciences companies above a certain size already have in-house immigration counsel and active PERM pipelines. Prioritize these over startups where you'd be building the sponsorship process from scratch.
Search sponsored Director roles on Migrate Mate
Use Migrate Mate to filter Director of Research Operations postings by employers with verified green card filing history, so you spend time on opportunities where sponsorship is already part of the hiring workflow, not an afterthought.
Clarify EB-2 versus EB-3 eligibility before accepting an offer
If your role requires an advanced degree and specialized research management skills, push for EB-2 classification. EB-2 avoids the longer priority date backlogs that EB-3 can carry for certain countries of birth, directly affecting your timeline to permanent residency.
Verify prevailing wage before the offer stage
DOL sets the wage floor your employer must pay under PERM. Use the OFLC Wage Search to look up the prevailing wage for your SOC code and work location before salary negotiations, so you can confirm any offer clears the minimum required for the petition.
Understand how PERM recruitment delays affect your start date
PERM requires the employer to run a mandatory recruitment period before filing. From job posting to I-140 approval can take 18 to 24 months or longer. Factor this into your transition planning, especially if you're moving between employers mid-process.
Green Card Director Of Research Operations: Frequently Asked Questions
Does a Director of Research Operations role typically qualify for EB-2 or EB-3?
Most Director of Research Operations positions qualify for EB-2 because they require at minimum a master's degree in a relevant field such as life sciences, public health, or research administration, combined with substantial managerial experience. If the employer's stated minimum is a bachelor's degree with experience, EB-3 applies instead. The classification depends on what the employer formally requires, not what you personally hold.
How does the green card process differ from H-1B sponsorship for this role?
H-1B visa is a temporary nonimmigrant status capped at 65,000 per year with a lottery. Green card sponsorship through PERM leads to permanent residency with no annual cap at the EB-3 level, though EB-2 and EB-3 priority date backlogs vary by country of birth. PERM also requires the employer to conduct a formal recruitment test proving no qualified U.S. worker was available, making it a more involved but permanent outcome.
How long does green card sponsorship take for this job title?
The PERM recruitment and audit phase typically takes six to twelve months. DOL certification, I-140 filing, and priority date movement add additional time. For applicants born in countries without significant backlogs, the full process from PERM filing to an approved green card can run two to four years. For applicants born in high-demand countries, priority date backlogs can extend the timeline considerably further.
Where can I find Director of Research Operations jobs that offer green card sponsorship?
Migrate Mate lets you search Director of Research Operations roles filtered by employers with documented green card filing history. This is more reliable than scanning general job boards, where sponsorship willingness is often unclear or buried in application instructions. Focusing on employers who have filed PERM applications for similar titles in the past significantly reduces time spent on dead-end opportunities.
Can I switch employers during the green card process without losing my place in line?
Once your I-140 has been approved and your priority date has been established for at least 180 days, you can port to a new employer in a same or similar occupational category under AC21 portability rules. For Director of Research Operations roles, a comparable research administration or operations leadership position at a new employer typically satisfies the same-or-similar standard, but your new employer must be willing to continue the sponsorship.