Green Card Operations Manager Jobs
Operations Manager roles qualify for EB-2 and EB-3 green card sponsorship through the PERM labor certification process, which requires employers to document recruiting efforts before filing an I-140 petition. Manufacturing, logistics, and healthcare operations are among the highest-sponsoring sectors. Finding employers with active PERM filing history is the fastest way into this pipeline.
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Get Access To All JobsAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
See all 4,637+ Green Card Operations Manager Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as an Operations Manager
Document your cross-functional management scope
PERM job descriptions must justify why no minimally qualified U.S. worker was found. Collect performance reviews, org charts, and project outcomes that show you managed P&L, cross-departmental teams, or supply chain systems, evidence that strengthens the employer's case.
Target industries with high PERM filing rates
Manufacturing, distribution, healthcare systems, and technology operations consistently file PERM applications for Operations Managers. Narrowing your search to these sectors sharply increases your odds of landing an employer already familiar with the sponsorship process.
Search for employers using Migrate Mate
Use Migrate Mate to filter Operations Manager roles by employers with documented green card sponsorship history. This cuts out companies that list the title but have never navigated PERM, saving months of back-and-forth during offer negotiations.
Verify your degree meets EB-2 advanced-degree requirements
EB-2 requires a U.S. master's degree or foreign equivalent, or a bachelor's plus five years of progressive experience. Foreign credentials typically need a NACES-member evaluation before your employer submits the PERM application to DOL.
Ask employers about their PERM recruitment timeline upfront
PERM requires employers to run a supervised recruitment campaign before filing. Ask during the offer stage whether they've completed prevailing wage determinations with DOL's OFLC Wage Search and how long their last PERM process took, delays here directly affect your green card timeline.
Understand how EB-3 priority dates affect your wait
For most countries outside India and China, EB-3 priority dates move steadily, meaning your wait after I-140 approval may be shorter than you expect. Check the monthly Visa Bulletin from USCIS to track your category's movement before accepting an offer.
Green Card Operations Manager: Frequently Asked Questions
Does an Operations Manager role qualify for EB-2 or EB-3 green card sponsorship?
Operations Manager positions can qualify under either EB-2 or EB-3 depending on how the employer defines the role. EB-2 applies when the job requires a master's degree or its equivalent in experience. EB-3 covers roles requiring a bachelor's degree. The employer sets the minimum requirements in the PERM job description, which then locks the qualifying category for your petition.
How does PERM green card sponsorship differ from H-1B for an Operations Manager?
The PERM process leads to permanent residency rather than a temporary work authorization that must be renewed. There is no annual lottery at the EB-3 level, so your petition isn't subject to the H-1B visa cap. The trade-off is time: PERM requires the employer to run a DOL-supervised recruitment campaign before filing, which can add six to twelve months before the I-140 petition is even submitted.
How can I find Operations Manager jobs where the employer will sponsor a green card?
Use Migrate Mate to search for Operations Manager positions filtered by employers with active PERM and green card sponsorship history. Many companies post Operations Manager roles without advertising that they sponsor, so filtering by documented sponsorship history rather than relying on job descriptions saves significant time. Targeting sectors like manufacturing, logistics, and healthcare operations also increases your chances.
What documentation should I prepare before an employer begins the PERM process?
Gather a foreign credential evaluation from a NACES-member agency if your degree was earned outside the U.S., plus evidence of progressive experience if the role requires a master's-equivalent showing. Compile org charts, performance reviews, and any proof of direct reports or budget responsibility. The employer's immigration attorney will need this to build the PERM job description and draft your I-140 supporting evidence.
What happens to my green card sponsorship if I change employers before the I-140 is approved?
If you leave before the I-140 is approved, the PERM application is generally abandoned and the employer must restart the entire process from scratch with your new employer. Once your I-140 has been approved for at least 180 days, AC21 portability may allow you to change to a same or similar occupation without losing your priority date, provided your I-485 is already pending.