Green Card Program Coordinator Jobs
Program Coordinator roles at nonprofits, universities, healthcare systems, and government contractors regularly qualify for EB-2 and EB-3 green card sponsorship through PERM labor certification. Employers document the recruitment process, file with DOL, then petition USCIS for permanent residency. Foreign professionals with a bachelor's degree in a relevant field are strong candidates for this sponsorship pathway.
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ST. LOUIS, MO 63108
Scheduled Hours
40
Position Summary
Plans and implements programs and initiatives for assigned department.
Job Description
Primary Duties & Responsibilities:
- Assist with operational coordination of department programs and activities, social media and communication outreach, database and file management, internal and external correspondence.
- Coordinate logistics arrangements of major domestic and international conferences and speaking engagements, including handling all travel arrangements and accommodation, catering arrangements for banquets and luncheons, logistics for speaking presentations, preparation of meeting schedules, crowd control and prompt processing of reimbursements.
- Assist with departmental purchases, travel and expenditures.
- Assist with program budgets.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Physical Effort:
Typically sitting at a desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Location
ST. LOUIS, MO 63108
Scheduled Hours
40
Position Summary
Plans and implements programs and initiatives for assigned department.
Job Description
Primary Duties & Responsibilities:
- Assist with operational coordination of department programs and activities, social media and communication outreach, database and file management, internal and external correspondence.
- Coordinate logistics arrangements of major domestic and international conferences and speaking engagements, including handling all travel arrangements and accommodation, catering arrangements for banquets and luncheons, logistics for speaking presentations, preparation of meeting schedules, crowd control and prompt processing of reimbursements.
- Assist with departmental purchases, travel and expenditures.
- Assist with program budgets.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Physical Effort:
Typically sitting at a desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Program Coordinator
Align your degree to the job description
PERM requires your credentials to match the employer's stated minimum requirements exactly. A bachelor's degree in public administration, social work, health sciences, or a related field strengthens your EB-3 eligibility and reduces the risk of a DOL audit.
Target employers who self-sponsor through PERM
Nonprofits, federally funded health programs, and university research offices regularly sponsor Program Coordinators because these roles are tied to grant cycles and long-term institutional need. Prioritize organizations with active federal grants or Title IV funding.
Search green card job listings on Migrate Mate
Migrate Mate filters Program Coordinator roles by employers with verified green card sponsorship history, so you're not guessing which organizations will file PERM on your behalf. Use it to build a targeted list before you apply.
Verify the prevailing wage before accepting an offer
Your offered salary must meet or exceed the DOL prevailing wage for Program Coordinators in your work location. Use the OFLC Wage Search to confirm the wage level before you negotiate, since PERM will lock in that figure.
Clarify sponsorship intent early in negotiations
Once you receive an offer, ask HR directly whether the role is approved for PERM sponsorship and what the expected timeline is. Some employers fund green cards only for positions tied to specific grants, which affects when the process can start.
Request concurrent filing if your priority date allows
If your country of birth is not subject to EB-3 backlogs, ask your employer to file I-485 adjustment of status concurrently with the I-140 petition after PERM certification. This cuts months off your total processing time.
Green Card Program Coordinator: Frequently Asked Questions
Do Program Coordinator roles typically qualify for EB-2 or EB-3 sponsorship?
Most Program Coordinator positions qualify under EB-3 because they require a bachelor's degree in a specific field rather than an advanced degree. EB-2 is possible if the employer can demonstrate that an advanced degree is genuinely required for the role, or if you pursue a National Interest Waiver independently. In practice, most employers sponsor this title at the EB-3 level through PERM.
How does the PERM green card process differ from H-1B sponsorship for this role?
H-1B visa is a temporary, cap-subject visa with an annual lottery. PERM leads to permanent residency and has no annual filing cap at the petition stage. The tradeoff is time: PERM labor certification alone can take six months to over a year, followed by I-140 and adjustment of status. For Program Coordinators from most countries outside India and China, the full EB-3 process typically resolves within two to three years.
Which types of employers are most likely to sponsor Program Coordinators for a green card?
Federally funded nonprofits, hospital systems, public health agencies, and university research departments sponsor Program Coordinators most frequently because these roles support long-term programs rather than short-term projects. Employers with active NIH, CDC, or HUD grants often build green card sponsorship into their staffing plans from the start.
Where can I find Program Coordinator jobs that offer green card sponsorship?
Migrate Mate lets you filter job listings specifically by employers with employment-based green card sponsorship history, so you can focus your applications on organizations that have already committed to sponsoring foreign workers. This is more reliable than asking employers cold, since sponsorship intent is rarely stated in standard job postings.
Can I switch employers after my PERM is filed but before I have a green card?
Yes, but the rules depend on where you are in the process. PERM certification and an approved I-140 are tied to the sponsoring employer. If you change jobs before I-140 approval, you lose the filing and restart. After 180 days with an approved I-140 and a pending I-485, portability rules under AC21 may allow you to transfer to a same or similar role without losing your priority date.