Green Card Staffing Coordinator Jobs
Staffing Coordinator roles qualify for EB-3 green card sponsorship when employers file a PERM labor certification with the DOL, confirming no qualified U.S. workers are available. Candidates with a bachelor's degree or equivalent experience may also qualify under EB-2. Permanent residency rather than a temporary work visa is the outcome.
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Get Access To All JobsINTRODUCTION
The Massachusetts Department of Public Health (DPH) at Tewksbury Hospital is seeking a Supervisor of the Clinical Scheduling & Staffing Office (Program Coordinator III). This role offers the opportunity to oversee staffing and scheduling operations. Working closely with senior clinical and executive leadership, monitor critical staffing needs and ensure clinical units have the appropriate resources and licensure mix to meet operational demands.
This position is a great opportunity for a supervisor who enjoys combining workforce planning, data analysis, operational coordination, and employee support in a fast-paced healthcare environment. You will lead a dedicated staffing office team, collaborate with Human Resources and clinical leadership on hiring initiatives, develop meaningful staffing reports and monitoring tools, and help address challenges related to scheduling, overtime, leave, and workforce capacity.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
- Provide overall leadership, supervision, and technical guidance to the Clinical Scheduling and Staffing Office team.
- Collaborate with senior clinical leadership to develop and implement strategic staffing plans based on patient acuity, operational needs, and workforce requirements.
- Partner with Human Resources to coordinate and support clinical recruitment, posting, hiring, interviewing, onboarding, and workforce movement processes.
- Develop and maintain tools and processes to monitor time reporting, leave usage, benefit time, and other workforce data to support effective staffing decisions.
- Analyze staffing patterns, facility needs, overtime utilization, and workforce capacity, and provide data-driven recommendations to address critical shortages.
- Prepare reports, analyses, charts, graphs, and other staffing-related information for senior clinical and executive leadership.
- Oversee the development and maintenance of monthly clinical staffing schedules, including the review of time-off requests and appropriate licensure mix across units.
- Coordinate the procurement and utilization of contracted clinical staff when necessary to meet operational staffing needs.
- Serve as a resource to employees regarding scheduling, payroll-related concerns, leave procedures, time reporting, and related policies, resolving or escalating issues as appropriate.
- Collaborate with management, Human Resources, labor representatives, and other stakeholders to ensure staffing and scheduling practices are consistent with agency policies, collective bargaining agreements, and established procedures.
Required Qualifications:
- Knowledge of methods and techniques used to prepare reports, charts, graphs, tables, and other data-driven materials.
- Strong ability to analyze information, organize data, and communicate findings clearly and effectively.
- Excellent written and verbal communication skills, with the ability to follow and interpret written and oral instructions.
- Demonstrated ability to supervise staff, including assigning and monitoring work, evaluating performance, identifying training needs, and supporting employee development.
- Strong interpersonal skills and the ability to work collaboratively, professionally, and tactfully with individuals at all levels of an organization.
- Ability to exercise sound judgment, discretion, and professionalism when handling confidential or sensitive information.
- Knowledge of applicable laws, regulations, policies, procedures, standards, and guidelines governing assigned program and administrative activities.
- Understanding of organizational structures, functions, and operational processes within a complex agency or healthcare environment.
- Knowledge of collective bargaining agreements and the ability to apply relevant provisions to staffing, scheduling, and workforce matters.
- Ability to effectively manage competing priorities, resolve operational issues, and support efficient and compliant program administration.
Preferred Qualifications:
- Experience supervising staff in a healthcare, hospital, clinical operations, or workforce management environment.
- Experience managing complex employee scheduling and staffing operations for a large or multi-unit organization.
- Strong experience using workforce, scheduling, time and attendance, or payroll-related systems.
- Demonstrated ability to analyze staffing patterns, overtime utilization, leave usage, and workforce trends to support operational decision-making.
- Experience preparing reports, dashboards, charts, graphs, and data analyses for senior leadership.
- Experience collaborating with Human Resources and hiring managers throughout the recruitment, interviewing, hiring, and onboarding processes.
- Knowledge of healthcare staffing requirements, including appropriate licensure and skill mix considerations.
- Experience working in a unionized environment and interpreting collective bargaining agreements.
- Demonstrated ability to develop staffing strategies and identify solutions to address workforce shortages and operational challenges.
- Strong organizational, leadership, and interpersonal skills, with the ability to manage multiple priorities and collaborate effectively with clinical, administrative, and executive stakeholders.
About the Department of Public Health:
The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high-quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.
We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.
DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit: http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth website.
ADA Reasonable Accommodation:
If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests
For questions regarding this requisition, please contact Employment and Staffing at 1-800-510-4122, option 4.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
LOCATION
Location: United States-Massachusetts-Tewksbury-365 East Street
Job
Job: Administrative Services
Agency
Agency: Department of Public Health
Schedule
Schedule: Full-time
Shift
Shift: Day
Job Posting
Job Posting: Sep 11, 2026, 11:53:31 AM
Number of Openings
Number of Openings: 1
Salary
Salary: 80,411.50 - 117,590.46 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Sandra Semedo: sandra.c.semedo@mass.gov - 6173428482
Bargaining Unit: 06-NAGE - Professional Admin.
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: No
INTRODUCTION
The Massachusetts Department of Public Health (DPH) at Tewksbury Hospital is seeking a Supervisor of the Clinical Scheduling & Staffing Office (Program Coordinator III). This role offers the opportunity to oversee staffing and scheduling operations. Working closely with senior clinical and executive leadership, monitor critical staffing needs and ensure clinical units have the appropriate resources and licensure mix to meet operational demands.
This position is a great opportunity for a supervisor who enjoys combining workforce planning, data analysis, operational coordination, and employee support in a fast-paced healthcare environment. You will lead a dedicated staffing office team, collaborate with Human Resources and clinical leadership on hiring initiatives, develop meaningful staffing reports and monitoring tools, and help address challenges related to scheduling, overtime, leave, and workforce capacity.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
- Provide overall leadership, supervision, and technical guidance to the Clinical Scheduling and Staffing Office team.
- Collaborate with senior clinical leadership to develop and implement strategic staffing plans based on patient acuity, operational needs, and workforce requirements.
- Partner with Human Resources to coordinate and support clinical recruitment, posting, hiring, interviewing, onboarding, and workforce movement processes.
- Develop and maintain tools and processes to monitor time reporting, leave usage, benefit time, and other workforce data to support effective staffing decisions.
- Analyze staffing patterns, facility needs, overtime utilization, and workforce capacity, and provide data-driven recommendations to address critical shortages.
- Prepare reports, analyses, charts, graphs, and other staffing-related information for senior clinical and executive leadership.
- Oversee the development and maintenance of monthly clinical staffing schedules, including the review of time-off requests and appropriate licensure mix across units.
- Coordinate the procurement and utilization of contracted clinical staff when necessary to meet operational staffing needs.
- Serve as a resource to employees regarding scheduling, payroll-related concerns, leave procedures, time reporting, and related policies, resolving or escalating issues as appropriate.
- Collaborate with management, Human Resources, labor representatives, and other stakeholders to ensure staffing and scheduling practices are consistent with agency policies, collective bargaining agreements, and established procedures.
Required Qualifications:
- Knowledge of methods and techniques used to prepare reports, charts, graphs, tables, and other data-driven materials.
- Strong ability to analyze information, organize data, and communicate findings clearly and effectively.
- Excellent written and verbal communication skills, with the ability to follow and interpret written and oral instructions.
- Demonstrated ability to supervise staff, including assigning and monitoring work, evaluating performance, identifying training needs, and supporting employee development.
- Strong interpersonal skills and the ability to work collaboratively, professionally, and tactfully with individuals at all levels of an organization.
- Ability to exercise sound judgment, discretion, and professionalism when handling confidential or sensitive information.
- Knowledge of applicable laws, regulations, policies, procedures, standards, and guidelines governing assigned program and administrative activities.
- Understanding of organizational structures, functions, and operational processes within a complex agency or healthcare environment.
- Knowledge of collective bargaining agreements and the ability to apply relevant provisions to staffing, scheduling, and workforce matters.
- Ability to effectively manage competing priorities, resolve operational issues, and support efficient and compliant program administration.
Preferred Qualifications:
- Experience supervising staff in a healthcare, hospital, clinical operations, or workforce management environment.
- Experience managing complex employee scheduling and staffing operations for a large or multi-unit organization.
- Strong experience using workforce, scheduling, time and attendance, or payroll-related systems.
- Demonstrated ability to analyze staffing patterns, overtime utilization, leave usage, and workforce trends to support operational decision-making.
- Experience preparing reports, dashboards, charts, graphs, and data analyses for senior leadership.
- Experience collaborating with Human Resources and hiring managers throughout the recruitment, interviewing, hiring, and onboarding processes.
- Knowledge of healthcare staffing requirements, including appropriate licensure and skill mix considerations.
- Experience working in a unionized environment and interpreting collective bargaining agreements.
- Demonstrated ability to develop staffing strategies and identify solutions to address workforce shortages and operational challenges.
- Strong organizational, leadership, and interpersonal skills, with the ability to manage multiple priorities and collaborate effectively with clinical, administrative, and executive stakeholders.
About the Department of Public Health:
The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high-quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.
We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.
DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit: http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth website.
ADA Reasonable Accommodation:
If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests
For questions regarding this requisition, please contact Employment and Staffing at 1-800-510-4122, option 4.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
LOCATION
Location: United States-Massachusetts-Tewksbury-365 East Street
Job
Job: Administrative Services
Agency
Agency: Department of Public Health
Schedule
Schedule: Full-time
Shift
Shift: Day
Job Posting
Job Posting: Sep 11, 2026, 11:53:31 AM
Number of Openings
Number of Openings: 1
Salary
Salary: 80,411.50 - 117,590.46 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Sandra Semedo: sandra.c.semedo@mass.gov - 6173428482
Bargaining Unit: 06-NAGE - Professional Admin.
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: No
See all 70+ Green Card Staffing Coordinator Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Staffing Coordinator
Translate your credentials into PERM-ready documentation
Gather degree certificates, transcripts, and employment verification letters before applying. PERM requires your employer to document that your qualifications match the job requirements exactly, so gaps between your credentials and the posted role can stall the certification.
Target staffing agencies with in-house HR infrastructure
Larger staffing and workforce solutions firms already have legal and compliance teams familiar with PERM filings. Roles at these organizations are more likely to come with green card sponsorship built into the onboarding process for foreign professionals.
Search verified green card sponsors on Migrate Mate
Use Migrate Mate to filter Staffing Coordinator openings by employers with confirmed green card sponsorship history. This removes the guesswork of cold-applying and puts you in front of companies already set up to file PERM on your behalf.
Clarify the EB-2 versus EB-3 pathway with your prospective employer
Staffing Coordinator positions typically qualify under EB-3 as skilled workers. If you hold an advanced degree in human resources or business, ask whether the employer will structure the role to support an EB-2 filing, which can mean a shorter wait for some nationalities.
Verify the prevailing wage before accepting a sponsorship offer
Your employer must pay at least the DOL prevailing wage for your location and role. Use the OFLC Wage Search to look up the wage level for Staffing Coordinators in your target city before signing an offer, so you know what PERM requires your compensation to meet.
Understand how PERM recruitment timing affects your start date
PERM requires employers to complete a mandatory recruitment process before filing with DOL, which takes 60 to 90 days minimum. Factor this into your timeline if you're transitioning from a temporary work visa, since your authorized period of stay must cover the filing window.
Green Card Staffing Coordinator: Frequently Asked Questions
Does a Staffing Coordinator role qualify for an employment-based green card?
Yes. Staffing Coordinator positions typically qualify under EB-3 as skilled workers requiring at least two years of training or experience. If the role requires a bachelor's degree in human resources, business administration, or a related field, the employer may also structure the sponsorship as an EB-2 petition for candidates with an advanced degree or equivalent credentials.
How is green card sponsorship different from H-1B sponsorship for this role?
Green card sponsorship through PERM leads to permanent residency, not a temporary work authorization period. Unlike the H-1B visa, EB-3 petitions have no annual lottery, so there's no random selection risk. The tradeoff is timeline: PERM, I-140, and adjustment of status can take two to four years or more depending on your country of birth and current visa backlog position.
Which employers are most likely to sponsor a Staffing Coordinator for a green card?
Large staffing firms, healthcare systems, logistics companies, and enterprises with dedicated HR departments are the most consistent sponsors. These organizations file PERM regularly and have legal infrastructure to support the process. You can find Staffing Coordinator roles at verified green card sponsors by searching Migrate Mate, which filters openings by confirmed sponsorship history.
What documents do I need to support my PERM labor certification?
Your employer files PERM on your behalf, but you'll need to supply supporting documentation that confirms your qualifications match the job requirements. This typically includes degree certificates or transcripts, a current resume, and employment verification letters from previous roles. If your foreign degree needs evaluation for U.S. equivalency, arrange a credential assessment before the PERM filing begins.
Can I change employers after my PERM is filed?
Once PERM is approved and an I-140 petition is filed, you may be able to port your priority date to a new employer under certain conditions if your I-485 adjustment of status application has been pending for at least 180 days. Changing employers before PERM approval generally requires restarting the process, so timing any job change carefully around your filing stage matters significantly.