H-1B Visa Administrative Support Specialist Jobs
Administrative Support Specialist jobs with H-1B visa sponsorship exist at employers who structure the role around degree-level duties in business administration, organizational management, or a directly related field. The employer files a Labor Condition Application with DOL and an I-129 petition with USCIS, covering your status for up to three years with extension potential.
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Performs intermediate skilled administrative work assisting the general public with inquiries, and redirecting inquiries to the appropriate staff person, managing incoming and outgoing mail, answering phones, emails, scans, and faxes, collecting and storing files and documentation, and related work as apparent or assigned. Work is performed under the limited supervision of the Health and Human Services Director.
It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive.
Examples of Duties
- Interacts with the public by phone or in-person; directs individuals to the correct division or community resource for services needed.
- Receives deliveries; manages incoming and outgoing mail, emails, scans, and faxed documents; collects payments, provides receipts, and prepares deposits.
- Coordinates schedules and appointments; makes reminder calls as needed.
- Collects and files data from a variety of individuals and organizations.
- Assists co-workers when required; serves as a back-up for the first point of contact.
- Assists Adams County residents with department process inquiries.
- Maintains confidentiality with client information and records in compliance with HIPAA.
- Provides departmental administrative support to all divisions and assists with data entry.
Performs other related functions and duties as assigned or required.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Essential Qualifications
High school diploma or GED and moderate experience in clerical and administrative operations, or equivalent combination of education and experience. Valid driver's license in the State of Wisconsin. Possession of Federal Bureau of Investigation Fingerprint-Based Criminal Background Check, Wisconsin Department of Justice Criminal History Record, Internal Revenue Service's Safeguarding Federal Tax Information and Program Security, and Confidentiality training upon hire. Obtain Bureau of Child Support and Wisconsin Department of Children and Families training within 6 months of hire.
Additional Information
OTHER KNOWLEDGE, SKILLS & ABILITIES
Familiar with County and department policies and procedures to include emergency and inclement weather policies; ability to prioritize and manage multiple, concurrent projects; attention to detail and ability to effectively organize time and anticipate, plan and successfully respond to changing circumstances; ability to provide department-wide service assistance; thorough knowledge of office support services; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to operate and use standard office equipment; knowledge and ability to use standard office and position-specific software; ability to effectively communicate both verbally and in writing; ability to type accurately and at a reasonable rate of speed; ability to establish and maintain effective working relationships with co-workers, supervisors, other departments and the general public. Must be familiar with security practices of the courthouse as well as office security, file security, client confidentiality and the well-being of agency staff.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exposure to bloodborne pathogens is considered low for this position.
Description
Performs intermediate skilled administrative work assisting the general public with inquiries, and redirecting inquiries to the appropriate staff person, managing incoming and outgoing mail, answering phones, emails, scans, and faxes, collecting and storing files and documentation, and related work as apparent or assigned. Work is performed under the limited supervision of the Health and Human Services Director.
It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive.
Examples of Duties
- Interacts with the public by phone or in-person; directs individuals to the correct division or community resource for services needed.
- Receives deliveries; manages incoming and outgoing mail, emails, scans, and faxed documents; collects payments, provides receipts, and prepares deposits.
- Coordinates schedules and appointments; makes reminder calls as needed.
- Collects and files data from a variety of individuals and organizations.
- Assists co-workers when required; serves as a back-up for the first point of contact.
- Assists Adams County residents with department process inquiries.
- Maintains confidentiality with client information and records in compliance with HIPAA.
- Provides departmental administrative support to all divisions and assists with data entry.
Performs other related functions and duties as assigned or required.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Essential Qualifications
High school diploma or GED and moderate experience in clerical and administrative operations, or equivalent combination of education and experience. Valid driver's license in the State of Wisconsin. Possession of Federal Bureau of Investigation Fingerprint-Based Criminal Background Check, Wisconsin Department of Justice Criminal History Record, Internal Revenue Service's Safeguarding Federal Tax Information and Program Security, and Confidentiality training upon hire. Obtain Bureau of Child Support and Wisconsin Department of Children and Families training within 6 months of hire.
Additional Information
OTHER KNOWLEDGE, SKILLS & ABILITIES
Familiar with County and department policies and procedures to include emergency and inclement weather policies; ability to prioritize and manage multiple, concurrent projects; attention to detail and ability to effectively organize time and anticipate, plan and successfully respond to changing circumstances; ability to provide department-wide service assistance; thorough knowledge of office support services; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to operate and use standard office equipment; knowledge and ability to use standard office and position-specific software; ability to effectively communicate both verbally and in writing; ability to type accurately and at a reasonable rate of speed; ability to establish and maintain effective working relationships with co-workers, supervisors, other departments and the general public. Must be familiar with security practices of the courthouse as well as office security, file security, client confidentiality and the well-being of agency staff.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exposure to bloodborne pathogens is considered low for this position.
See all 137+ H-1B Visa Administrative Support Specialist Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Administrative Support Specialist
Frame your degree as the foundation
H-1B eligibility for administrative roles hinges on the employer demonstrating the position requires at least a bachelor's degree in a specific field. Lead your resume with your degree title and show how every listed duty maps directly to that academic discipline, not just general office skills.
Use OFLC Wage Search before negotiating
Your employer must certify your salary meets the prevailing wage for your SOC code and work location. Pull the OFLC Wage Search figures yourself before any offer conversation so you know the Level I through IV wage tiers and can spot an LCA that underpays you.
Target employers with LCA filing history on Migrate Mate
Employers who have already certified LCAs for administrative roles have cleared DOL's prevailing-wage process before. Search Migrate Mate by role and city to find companies with verified H-1B filing history, then prioritize outreach to those with recent certifications in your target metro.
Confirm each worksite gets its own LCA
If you support multiple office locations or a client site different from your employer's address, each worksite needs a separately certified LCA. Raise this with HR before signing an offer, because switching worksites after approval requires a new certification and can create a gap in authorized duties.
Check O*NET before the specialty occupation question comes up
Review the O*NET profile for your target SOC code and note which listed tasks explicitly require analytical, managerial, or technical degree-level judgment. Employers reference O*NET when writing the specialty occupation justification in the I-129, so aligning your job description language to those task descriptions strengthens the petition.
File during your OPT or grace period with a clear timeline
If you're transitioning from F-1 OPT, your employer needs enough lead time to complete the LCA certification before USCIS can receive the I-129. H-1B cap selection rules have changed recently, so confirm the current registration window with USCIS and work backward at least six months from your OPT end date.
H-1B Visa Administrative Support Specialist: Frequently Asked Questions
Does an Administrative Support Specialist role qualify as an H-1B specialty occupation?
Not automatically. The H-1B specialty occupation requirement means the position must normally require at least a bachelor's degree in a directly related field such as business administration or organizational management. Employers who sponsor this role build the job description around degree-level analytical and coordination duties, ensuring the academic requirement is genuine and defensible to USCIS during adjudication.
How do I find employers who sponsor H-1B visas for administrative roles?
Search Migrate Mate to browse employers with verified H-1B LCA filing history for administrative and business support roles. Because LCA records are public, Migrate Mate surfaces companies that have already navigated the DOL certification process for positions similar to yours, giving you a concrete shortlist of sponsorship-active employers to target in your preferred city.
What does the employer file with the government to sponsor my H-1B?
The employer first submits a Labor Condition Application to DOL for certification, which establishes the prevailing wage for your role and worksite. Once certified, they file Form I-129 with USCIS as the actual H-1B petition. Both filings reference your specific job duties, so a vague or generalized job description can trigger a Request for Evidence from USCIS.
How long does H-1B status last for an Administrative Support Specialist?
H-1B status is initially granted for up to three years and can be extended to a six-year maximum. Extensions beyond six years are possible only if a qualifying green card process is already underway by that point. Your employer must file an I-129 extension petition before your current authorized period expires to maintain continuous lawful status.
What happens to my H-1B if I change employers or move to a new office location?
Changing employers requires your new employer to file a fresh H-1B petition before you begin work there. Moving to a worksite not listed on your current certified LCA also requires a new LCA certification for that location. Skipping either step creates an unauthorized employment period, so coordinate timing carefully with both your current and future HR teams.