H-1B Visa Associate Director Of Admissions Jobs
Associate Director of Admissions roles qualify as H-1B specialty occupations when they require a bachelor's degree or higher in education, counseling, or a related field. Universities and private colleges are among the most active H-1B sponsors in this category, filing LCAs through DOL before petitioning USCIS.
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The College of Engineering's Global Innovation Exchange has an outstanding opportunity for an Associate Director of Admissions and Academic Operations to join their team.
About the Team
The University of Washington’s Global Innovation Exchange (GIX) is an engineering-and-business institute for emerging and established technology leaders. GIX inspires innovators to solve real-world challenges through the responsible application of advanced technologies, aiming to increase the capacity of innovative leaders to create value, transform organizations, and improve the world. For more information about GIX please visit https://gix.uw.edu/.
About this Opportunity
Reporting to the Academic Director for MSTI, the Associate Director of Admissions and Academic Operations oversees the full lifecycle of academic and admissions operations for the Full-time Master of Science in Technology Innovation (MSTI) program, the Hybrid MSTI program, the MSTI + Tsinghua University (THU) Dual Degree program, future GIX degree and non-degree programs, and corporate professional development programs. The role ensures that instructional logistics, course delivery systems, faculty coordination, curriculum operations, registration processes, and admissions workflows are executed with accuracy, efficiency, and compliance across multiple UW departments and with international partner institutions.
Key Responsibilities
Admissions Strategy & Operations Management (45%)
- Lead admissions operations for the Full-time and Hybrid MSTI, and the Dual Degree program.
- Manage admissions systems including serving as Slate PDE, updating and maintaining in good working order MSTI Admissions Data Tool, and CRM tools such as Element451.
- Oversee admissions timelines, workflows, reviewer assignments, and data accuracy.
- Manage admissions application reviewers including recruiting, hiring, training, providing rubrics, assigning loads, and monitoring reviewer progress.
- Manage admissions interviewers including recruiting, hiring, scheduling, providing rubrics, monitoring evaluations, and managing operational workflows.
- Prepare admissions decisions recommendations, committee materials, data summaries, reviewer reports, and decision documentation.
- Oversee scholarship award rubric, process, timelines, and candidate communication.
- Lead admissions cycle prep process by capturing feedback from admissions reviewers, interviewers, stakeholders, and configuring new applications in Slate each cycle.
- Partner with stakeholders to confirm admission requirements and rubric; providing a set of strategic, data-informed recommendations and next steps.
- Partner with recruiting team to set admissions deadlines and oversee application fee and enrollment confirmation deposit waivers.
- Field all admissions and non-MSTI registration questions sent to shared MSTI email account; coordinate coverage when out of office and serve as back-up for all messages when colleagues are unavailable.
- Provide timely admissions related analytics and reports for program leadership.
- Serve as the primary point of contact with Tsinghua University regarding academic operations and admissions workflows.
- Manage cross institution timelines and admissions milestones.
- Oversee the exchange of academic and admissions data between programs.
- Facilitate communication and operational alignment between UW faculty and THU administrators.
Academic Operations Leadership (35%)
- Manage faculty scheduling across MSTI programs by maintaining course schedules, timelines, and academic calendars.
- Initiate faculty appointments with UW Departments for part-time temporary lecturers, affiliate teaching faculty, or visiting instructors and guest lecturers.
- Coordinate faculty meetings, workshops, and midpoint faculty check ins to support course delivery.
- Oversee room reservations, quarterly time schedule submissions, and classroom configurations.
- Administer midterm and final course evaluations, including set up, distribution, and reporting to program leadership, including aggregate data.
- Field faculty operational questions, routing requests to appropriate teams (IT/classroom support, finance, facilities, etc.).
- Oversee Canvas access and auditing for instructors, course assistants, and enrolled students.
- Oversee DARs mapping for Full-time and Hybrid MSTI cohorts.
- Maintain academic documentation, internal processes, and SharePoint files.
- Partner with UW Continuum College (PCE) to ensure registration and policy aligned billing is configured correctly.
- Oversee non MSTI student registration processes including the creation and distribution of add codes when needed.
- Provide registration deadlines and updates for the MSTI student newsletter.
- Maintain and audit academic data across internal systems, including MyGrad, Element451, Canvas, and local databases.
- Support the academic review processes when needed, providing academic operations documentation and required data.
Supervisory Responsibilities (15%)
This role provides supervision, assignment of duties, and workflow direction for admissions application reviewers and interviewers. Responsibilities include:
- Recruiting, hiring, and approving time in Workday.
- Assigning workloads and monitoring deadlines.
- Providing evaluation rubrics, expectations, and training.
This role provides supervision for Course Assistants. Responsibilities include:
- Managing hiring workflows in coordination with relevant units.
- Providing onboarding and training on course operations.
- Defining quarterly responsibilities.
- Approving timesheets in Workday.
Program Support (5%)
- Contribute to budget planning related to academic and admissions processes.
- Complete ad hoc assignments as needed.
Minimum Requirements
- Bachelor’s degree in business, social science, English, education, or related field and 4 years of experience in higher education.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Additional Requirements
- Strong organizational skills and ability to juggle multiple priorities and projects.
- Strong interpersonal communication and collaboration skills, with an ability to work with a broad range of individuals, from prospective and current students to faculty, leaders on campus, and professionals.
- Excellent writing and editing skills.
- Strong public presentation skills.
- Eye for detail and high standards of accuracy.
- Proficiency with the MS Office Suite.
Desired Qualifications
- Master's degree in business, social science, English, education or related field.
- Experience working with global programs or international students.
- Knowledge of student visas process and relevant graduate school policies.
- Experience with Slate, Element451, UW MyGrad.
- Experience supervising staff.
- Relevant experience at the University of Washington.
Working Environment Conditions
This position may require off-site travel if additional support is needed at recruitment events. This position must be able to work flexible hours as necessary due to work demands. This role is eligible for remote work.
Compensation, Benefits and Position Details
Pay Range Minimum:
$98,004.00 annual
Pay Range Maximum:
$105,000.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Job Description
The College of Engineering's Global Innovation Exchange has an outstanding opportunity for an Associate Director of Admissions and Academic Operations to join their team.
About the Team
The University of Washington’s Global Innovation Exchange (GIX) is an engineering-and-business institute for emerging and established technology leaders. GIX inspires innovators to solve real-world challenges through the responsible application of advanced technologies, aiming to increase the capacity of innovative leaders to create value, transform organizations, and improve the world. For more information about GIX please visit https://gix.uw.edu/.
About this Opportunity
Reporting to the Academic Director for MSTI, the Associate Director of Admissions and Academic Operations oversees the full lifecycle of academic and admissions operations for the Full-time Master of Science in Technology Innovation (MSTI) program, the Hybrid MSTI program, the MSTI + Tsinghua University (THU) Dual Degree program, future GIX degree and non-degree programs, and corporate professional development programs. The role ensures that instructional logistics, course delivery systems, faculty coordination, curriculum operations, registration processes, and admissions workflows are executed with accuracy, efficiency, and compliance across multiple UW departments and with international partner institutions.
Key Responsibilities
Admissions Strategy & Operations Management (45%)
- Lead admissions operations for the Full-time and Hybrid MSTI, and the Dual Degree program.
- Manage admissions systems including serving as Slate PDE, updating and maintaining in good working order MSTI Admissions Data Tool, and CRM tools such as Element451.
- Oversee admissions timelines, workflows, reviewer assignments, and data accuracy.
- Manage admissions application reviewers including recruiting, hiring, training, providing rubrics, assigning loads, and monitoring reviewer progress.
- Manage admissions interviewers including recruiting, hiring, scheduling, providing rubrics, monitoring evaluations, and managing operational workflows.
- Prepare admissions decisions recommendations, committee materials, data summaries, reviewer reports, and decision documentation.
- Oversee scholarship award rubric, process, timelines, and candidate communication.
- Lead admissions cycle prep process by capturing feedback from admissions reviewers, interviewers, stakeholders, and configuring new applications in Slate each cycle.
- Partner with stakeholders to confirm admission requirements and rubric; providing a set of strategic, data-informed recommendations and next steps.
- Partner with recruiting team to set admissions deadlines and oversee application fee and enrollment confirmation deposit waivers.
- Field all admissions and non-MSTI registration questions sent to shared MSTI email account; coordinate coverage when out of office and serve as back-up for all messages when colleagues are unavailable.
- Provide timely admissions related analytics and reports for program leadership.
- Serve as the primary point of contact with Tsinghua University regarding academic operations and admissions workflows.
- Manage cross institution timelines and admissions milestones.
- Oversee the exchange of academic and admissions data between programs.
- Facilitate communication and operational alignment between UW faculty and THU administrators.
Academic Operations Leadership (35%)
- Manage faculty scheduling across MSTI programs by maintaining course schedules, timelines, and academic calendars.
- Initiate faculty appointments with UW Departments for part-time temporary lecturers, affiliate teaching faculty, or visiting instructors and guest lecturers.
- Coordinate faculty meetings, workshops, and midpoint faculty check ins to support course delivery.
- Oversee room reservations, quarterly time schedule submissions, and classroom configurations.
- Administer midterm and final course evaluations, including set up, distribution, and reporting to program leadership, including aggregate data.
- Field faculty operational questions, routing requests to appropriate teams (IT/classroom support, finance, facilities, etc.).
- Oversee Canvas access and auditing for instructors, course assistants, and enrolled students.
- Oversee DARs mapping for Full-time and Hybrid MSTI cohorts.
- Maintain academic documentation, internal processes, and SharePoint files.
- Partner with UW Continuum College (PCE) to ensure registration and policy aligned billing is configured correctly.
- Oversee non MSTI student registration processes including the creation and distribution of add codes when needed.
- Provide registration deadlines and updates for the MSTI student newsletter.
- Maintain and audit academic data across internal systems, including MyGrad, Element451, Canvas, and local databases.
- Support the academic review processes when needed, providing academic operations documentation and required data.
Supervisory Responsibilities (15%)
This role provides supervision, assignment of duties, and workflow direction for admissions application reviewers and interviewers. Responsibilities include:
- Recruiting, hiring, and approving time in Workday.
- Assigning workloads and monitoring deadlines.
- Providing evaluation rubrics, expectations, and training.
This role provides supervision for Course Assistants. Responsibilities include:
- Managing hiring workflows in coordination with relevant units.
- Providing onboarding and training on course operations.
- Defining quarterly responsibilities.
- Approving timesheets in Workday.
Program Support (5%)
- Contribute to budget planning related to academic and admissions processes.
- Complete ad hoc assignments as needed.
Minimum Requirements
- Bachelor’s degree in business, social science, English, education, or related field and 4 years of experience in higher education.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Additional Requirements
- Strong organizational skills and ability to juggle multiple priorities and projects.
- Strong interpersonal communication and collaboration skills, with an ability to work with a broad range of individuals, from prospective and current students to faculty, leaders on campus, and professionals.
- Excellent writing and editing skills.
- Strong public presentation skills.
- Eye for detail and high standards of accuracy.
- Proficiency with the MS Office Suite.
Desired Qualifications
- Master's degree in business, social science, English, education or related field.
- Experience working with global programs or international students.
- Knowledge of student visas process and relevant graduate school policies.
- Experience with Slate, Element451, UW MyGrad.
- Experience supervising staff.
- Relevant experience at the University of Washington.
Working Environment Conditions
This position may require off-site travel if additional support is needed at recruitment events. This position must be able to work flexible hours as necessary due to work demands. This role is eligible for remote work.
Compensation, Benefits and Position Details
Pay Range Minimum:
$98,004.00 annual
Pay Range Maximum:
$105,000.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Associate Director Of Admissions
Verify your degree field matches the role
USCIS requires your degree to directly relate to the specialty occupation. For admissions director roles, degrees in higher education administration, counseling, or student affairs strengthen your petition more than a general business degree.
Target universities with cap-exempt status
Colleges and universities classified as nonprofit educational institutions are cap-exempt H-1B employers. You can file year-round, skip the lottery entirely, and start work as soon as USCIS approves your petition.
Search LCA filing history on Migrate Mate
Filter employers by DOL Labor Condition Application data to see which colleges and private schools have actively filed for admissions roles. This narrows your list to institutions with a real sponsorship track record before you apply.
Confirm the job posting specifies a degree requirement
If a listing says a bachelor's degree is preferred rather than required, USCIS may challenge the specialty occupation classification at petition stage. Ask the hiring manager to confirm the requirement before accepting an offer.
Use OFLC Wage Search before negotiating your offer
Your employer's LCA must certify wages at or above the DOL prevailing wage for your role and location. Pull the wage level for your specific SOC code and metro area so you know the floor before your offer letter is finalized.
Account for the 60-day grace period when switching employers
If you're moving from one institution to another, your new employer must file an H-1B transfer petition before your current status expires. The 60-day grace period after employment ends does not extend your authorized work start date with the new employer.
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Find Associate Director Of Admissions JobsAssociate Director Of Admissions H-1B Visa: Frequently Asked Questions
Does an Associate Director of Admissions role qualify as an H-1B specialty occupation?
Yes, when the position requires at least a bachelor's degree in a directly related field such as higher education administration, student affairs, counseling, or education policy. The key test USCIS applies is whether the role normally requires that specific degree for entry, not just any bachelor's degree in any discipline.
Which types of employers sponsor H-1B visas for admissions director roles?
Colleges and universities are the primary sponsors, and most qualify as cap-exempt nonprofit educational institutions, meaning they can file H-1B petitions at any time without competing in the annual lottery. For-profit education companies and EdTech firms also sponsor but are subject to the cap and lottery. Browse verified sponsors on Migrate Mate to identify institutions with active LCA filing histories in this role category.
How does cap-exempt status affect H-1B timing for higher education roles?
Cap-exempt employers, including most nonprofit colleges and universities, can submit H-1B petitions year-round. There's no October 1 start-date restriction and no lottery. USCIS typically processes standard petitions within three to five months, and premium processing can reduce that to 15 business days, making the timeline far more predictable than cap-subject positions.
Can I transfer my H-1B to a new college or university without a gap in work authorization?
Yes, H-1B portability allows you to start working for a new cap-exempt employer as soon as they file a non-frivolous transfer petition, without waiting for approval. The prior employer's petition must have been approved, and you must maintain valid H-1B status up to your last day. Confirm the new employer files before your employment ends to avoid any gap.
What documentation should I prepare to support a specialty occupation determination for this role?
Gather your official transcripts showing the degree field, your resume with responsibilities tied to that field, and any professional licenses or certifications relevant to admissions or student services. If your degree field isn't an obvious match, a credential evaluation letter from a NACES-approved agency and a support letter from your employer explaining why the degree is required can help resolve an RFE from USCIS.
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