H-1B Visa Event Planner Jobs
Event Planner roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in hospitality management, event management, or a closely related field. Corporate event teams at hotels, convention centers, and Fortune 500 companies are among the most consistent H-1B sponsors in this occupation.
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Get Access To All JobsWhen you step into SEI, anywhere in the world, you know you are not inside a traditional financial services company. Our open innovation spaces spur creativity, provocative artwork inspires conversation, and a flexible work environment supports personal and professional growth. We are a place to inspire your work, build your voice, and grow your community.
The Events Team shapes client, prospect, and employee experiences through the strategic planning and execution of SEI-sponsored marketing events, conferences, investment seminars, client entertainment, and internal programs. The team is advancing a data-informed model that evaluates the attendee journey, translates insights into recommendations, and connects event execution to business outcomes.
The Opportunity
The Meeting & Event Planner is a hands-on project leader within SEI Global Marketing's Events Team. This role partners with business stakeholders, marketing colleagues, and external vendors to deliver thoughtful, well-executed experiences across in-person, virtual, and hybrid formats. The planner owns assigned programs from initial brief through post-event follow-up, balancing creative experience design with operational discipline, budget stewardship, risk awareness, and measurable results.
What You Will Do:
- Lead assigned events from concept through closeout, including discovery, objectives, project plans, timelines, budgets, venue and vendor coordination, registration, attendee communications, on-site execution, reconciliation, and post-event reporting.
- Serve as the primary project manager for program deliverables, clarifying roles, milestones, dependencies, approvals, and decisions across Global Marketing, business stakeholders, and event partners.
- Translate business objectives and audience needs into event strategies, formats, agendas, and experience details that reinforce SEI's brand and positioning.
- Build and maintain detailed working documents, including project plans, budgets, registration reports, production schedules, run-of-show documents, rooming lists, and stakeholder updates.
- Manage vendor sourcing and relationships, including proposals, contracts, service expectations, production requirements, and invoice reconciliation, in partnership with the appropriate internal teams.
- Administer event technology and registration workflows using Cvent, ON24, Microsoft 365 tools, and other approved platforms; support accurate attendee data and effective stakeholder reporting.
- Monitor registration, engagement, attendee feedback, budget performance, and other agreed measures; summarize findings and recommend improvements for future programs.
- Deliver a high-touch client and guest experience by anticipating needs, resolving issues calmly, and maintaining polished communication before, during, and after each event.
- Coordinate on-site logistics and production, including venues, food and beverage, transportation, hotel accommodations, audiovisual needs, speakers, signage, staffing, and contingency plans.
- Contribute to shared team standards, templates, supplier knowledge, process improvements, and post-event learnings while supporting colleagues during peak periods.
- Ensure event plans follow applicable SEI policies, approval requirements, accessibility considerations, and health, safety, privacy, and risk-management expectations.
What We Need From You:
- 5-8 years of meeting, event, conference, or incentive-planning experience, with demonstrated ownership of multiple concurrent programs.
- Bachelor's degree or equivalent combination of education and relevant professional experience.
- Strong project-management, organizational, problem-solving, and prioritization skills, with close attention to detail.
- Clear, polished written and verbal communication skills and the confidence to work with stakeholders at different levels of the organization.
- A client-first mindset and a track record of creating welcoming, responsive, and professional attendee experiences.
- Working proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams; experience with Cvent is strongly preferred.
- Comfort working with budgets, registration data, survey feedback, and event-performance measures to identify insights and inform recommendations.
- Ability to work independently, collaborate across teams, learn quickly, and remain composed in a fast-paced and occasionally unpredictable environment.
- A solution-oriented, technology-comfortable approach, sound judgment, and a positive, accountable, can-do attitude.
- Flexibility to support early mornings, evenings, and occasional weekends based on program needs, plus the ability to travel up to 25%.
How Success Will Be Demonstrated:
- Programs are delivered safely, professionally, on time, and within approved budgets.
- Stakeholders receive clear communication, dependable project leadership, and timely escalation of risks or decisions.
- Attendees experience consistent, thoughtful service across the full event journey.
- Event data, feedback, and financial information are accurate, organized, and converted into actionable recommendations.
- Processes, templates, and partner relationships improve over time through disciplined follow-up and shared learning.
Location & Travel
This is an on-site position based in Oaks, Pennsylvania. The role may require travel of up to 25%, as well as schedule flexibility based on event needs.
About SEI
After more than 50 years in business, SEI remains a global provider of investment processing, investment management, and investment operations solutions. Our open work environment and art installations are designed to encourage innovation, creativity, and connection. We recognize that our people are our most valuable asset and that a healthy, motivated workforce is essential to continued growth.
SEI’s competitive advantage:
To help you stay energized, engaged and inspired, we offer a wide range of benefits including comprehensive care for your physical and mental well-being, a strong retirement plan, tuition reimbursement, support for working parents and flexible Paid Time Off (PTO) so you can relax, recharge and be there for the people you care about.
Benefits include healthcare (medical, dental, vision, prescription, wellness, EAP, FSA), life and disability insurance (premiums paid for base coverage), 401(k) match, education assistance, commuter benefits, up to 11 paid holidays/year, 21 days PTO/year pro-rated for new hires which increases over time, paid parental leave, back-up childcare arrangements, paid volunteer days, a discounted stock purchase plan, investment options, access to thriving employee networks and more.
We are a technology and asset management company delivering on our promise of building brave futures (SM)—for our clients, our communities, and ourselves. Come build your brave future at SEI.
The position title reflected in this job description is aligned with SEI's current internal job architecture. As part of SEI's role and career framework, internal job titles may not directly correspond to external market titles and may differ from titles previously assigned during an employee's tenure or at the time of hire.
SEI is an Equal Opportunity Employer and so much more…
After over 50 years in business, SEI remains a leading global provider of investment processing, investment management, and investment operations solutions. Reflecting our experience within financial services and financial technology our offices encompass an open floor plan and numerous art installations designed to encourage innovation and creativity in our workforce. We recognize that our people are our most valuable asset and that a healthy, happy, and motivated workforce is key to our continued growth. At SEI, we’re (literally) invested in your success. We offer our employees paid parental leave, back-up childcare arrangements, paid volunteer days, education assistance and access to thriving employee networks.
SEI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.
AI Acceptable Use in the application and interview process:
SEI acknowledges the growing integration of artificial intelligence (AI) tools into individuals’ personal and professional lives. If you intend to incorporate the use of any AI tools at any stage of the application and/or interview process, please ensure you have reviewed and adhere to our AI use guidelines.
When you step into SEI, anywhere in the world, you know you are not inside a traditional financial services company. Our open innovation spaces spur creativity, provocative artwork inspires conversation, and a flexible work environment supports personal and professional growth. We are a place to inspire your work, build your voice, and grow your community.
The Events Team shapes client, prospect, and employee experiences through the strategic planning and execution of SEI-sponsored marketing events, conferences, investment seminars, client entertainment, and internal programs. The team is advancing a data-informed model that evaluates the attendee journey, translates insights into recommendations, and connects event execution to business outcomes.
The Opportunity
The Meeting & Event Planner is a hands-on project leader within SEI Global Marketing's Events Team. This role partners with business stakeholders, marketing colleagues, and external vendors to deliver thoughtful, well-executed experiences across in-person, virtual, and hybrid formats. The planner owns assigned programs from initial brief through post-event follow-up, balancing creative experience design with operational discipline, budget stewardship, risk awareness, and measurable results.
What You Will Do:
- Lead assigned events from concept through closeout, including discovery, objectives, project plans, timelines, budgets, venue and vendor coordination, registration, attendee communications, on-site execution, reconciliation, and post-event reporting.
- Serve as the primary project manager for program deliverables, clarifying roles, milestones, dependencies, approvals, and decisions across Global Marketing, business stakeholders, and event partners.
- Translate business objectives and audience needs into event strategies, formats, agendas, and experience details that reinforce SEI's brand and positioning.
- Build and maintain detailed working documents, including project plans, budgets, registration reports, production schedules, run-of-show documents, rooming lists, and stakeholder updates.
- Manage vendor sourcing and relationships, including proposals, contracts, service expectations, production requirements, and invoice reconciliation, in partnership with the appropriate internal teams.
- Administer event technology and registration workflows using Cvent, ON24, Microsoft 365 tools, and other approved platforms; support accurate attendee data and effective stakeholder reporting.
- Monitor registration, engagement, attendee feedback, budget performance, and other agreed measures; summarize findings and recommend improvements for future programs.
- Deliver a high-touch client and guest experience by anticipating needs, resolving issues calmly, and maintaining polished communication before, during, and after each event.
- Coordinate on-site logistics and production, including venues, food and beverage, transportation, hotel accommodations, audiovisual needs, speakers, signage, staffing, and contingency plans.
- Contribute to shared team standards, templates, supplier knowledge, process improvements, and post-event learnings while supporting colleagues during peak periods.
- Ensure event plans follow applicable SEI policies, approval requirements, accessibility considerations, and health, safety, privacy, and risk-management expectations.
What We Need From You:
- 5-8 years of meeting, event, conference, or incentive-planning experience, with demonstrated ownership of multiple concurrent programs.
- Bachelor's degree or equivalent combination of education and relevant professional experience.
- Strong project-management, organizational, problem-solving, and prioritization skills, with close attention to detail.
- Clear, polished written and verbal communication skills and the confidence to work with stakeholders at different levels of the organization.
- A client-first mindset and a track record of creating welcoming, responsive, and professional attendee experiences.
- Working proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams; experience with Cvent is strongly preferred.
- Comfort working with budgets, registration data, survey feedback, and event-performance measures to identify insights and inform recommendations.
- Ability to work independently, collaborate across teams, learn quickly, and remain composed in a fast-paced and occasionally unpredictable environment.
- A solution-oriented, technology-comfortable approach, sound judgment, and a positive, accountable, can-do attitude.
- Flexibility to support early mornings, evenings, and occasional weekends based on program needs, plus the ability to travel up to 25%.
How Success Will Be Demonstrated:
- Programs are delivered safely, professionally, on time, and within approved budgets.
- Stakeholders receive clear communication, dependable project leadership, and timely escalation of risks or decisions.
- Attendees experience consistent, thoughtful service across the full event journey.
- Event data, feedback, and financial information are accurate, organized, and converted into actionable recommendations.
- Processes, templates, and partner relationships improve over time through disciplined follow-up and shared learning.
Location & Travel
This is an on-site position based in Oaks, Pennsylvania. The role may require travel of up to 25%, as well as schedule flexibility based on event needs.
About SEI
After more than 50 years in business, SEI remains a global provider of investment processing, investment management, and investment operations solutions. Our open work environment and art installations are designed to encourage innovation, creativity, and connection. We recognize that our people are our most valuable asset and that a healthy, motivated workforce is essential to continued growth.
SEI’s competitive advantage:
To help you stay energized, engaged and inspired, we offer a wide range of benefits including comprehensive care for your physical and mental well-being, a strong retirement plan, tuition reimbursement, support for working parents and flexible Paid Time Off (PTO) so you can relax, recharge and be there for the people you care about.
Benefits include healthcare (medical, dental, vision, prescription, wellness, EAP, FSA), life and disability insurance (premiums paid for base coverage), 401(k) match, education assistance, commuter benefits, up to 11 paid holidays/year, 21 days PTO/year pro-rated for new hires which increases over time, paid parental leave, back-up childcare arrangements, paid volunteer days, a discounted stock purchase plan, investment options, access to thriving employee networks and more.
We are a technology and asset management company delivering on our promise of building brave futures (SM)—for our clients, our communities, and ourselves. Come build your brave future at SEI.
The position title reflected in this job description is aligned with SEI's current internal job architecture. As part of SEI's role and career framework, internal job titles may not directly correspond to external market titles and may differ from titles previously assigned during an employee's tenure or at the time of hire.
SEI is an Equal Opportunity Employer and so much more…
After over 50 years in business, SEI remains a leading global provider of investment processing, investment management, and investment operations solutions. Reflecting our experience within financial services and financial technology our offices encompass an open floor plan and numerous art installations designed to encourage innovation and creativity in our workforce. We recognize that our people are our most valuable asset and that a healthy, happy, and motivated workforce is key to our continued growth. At SEI, we’re (literally) invested in your success. We offer our employees paid parental leave, back-up childcare arrangements, paid volunteer days, education assistance and access to thriving employee networks.
SEI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.
AI Acceptable Use in the application and interview process:
SEI acknowledges the growing integration of artificial intelligence (AI) tools into individuals’ personal and professional lives. If you intend to incorporate the use of any AI tools at any stage of the application and/or interview process, please ensure you have reviewed and adhere to our AI use guidelines.
See all H-1B Visa Event Planner Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Event Planner Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Event Planner
Verify your degree field supports specialty occupation
USCIS requires your degree to relate directly to event planning work. Hospitality management, event management, or communications degrees strengthen your case. A general business degree alone has drawn RFEs in this occupation, so document how your coursework maps to the role.
Target employers with dedicated event departments
Hotels, convention centers, and corporations with in-house event teams file H-1B petitions far more consistently than small independent agencies. Focus your search on employers large enough to have a dedicated HR function and prior sponsorship experience.
Use Migrate Mate to find verified H-1B sponsors
Search Migrate Mate to identify employers who have filed LCAs for Event Planner roles. This filters out companies with no sponsorship history before you invest time in applications, giving you a shortlist of employers already set up to file.
Check prevailing wage requirements before negotiating
Your employer must pay at least the DOL prevailing wage for your metro area before filing your LCA. Look up the wage level for your city using the OFLC Wage Search so you enter salary negotiations with the H-1B floor in mind.
Confirm the employer is registered before the lottery
H-1B cap-subject petitions require USCIS registration in March each year. Ask prospective employers whether they've completed their registration before the window closes, since missing it means waiting a full year for the next cap cycle.
Document your portfolio to answer specialty occupation RFEs
USCIS sometimes issues RFEs questioning whether event planning qualifies as a specialty occupation. Gather degree transcripts, job descriptions from past employers that specify degree requirements, and any professional certifications to preemptively build your petition file.
H-1B Visa Event Planner: Frequently Asked Questions
Does an Event Planner role qualify as a specialty occupation for H-1B purposes?
It can, but approval isn't automatic. USCIS requires that the position normally requires a bachelor's degree or higher in a specific field such as hospitality management or event management. Employers who write job descriptions requiring only general experience or any degree field face a higher risk of an RFE. The stronger the degree-to-role alignment in the petition, the cleaner the path to approval.
Which types of employers sponsor H-1B visas for Event Planner positions?
Corporate event departments at large companies, hotel chains, convention and conference centers, and professional associations are the most consistent sponsors. Boutique event agencies rarely have the infrastructure or experience to file. You can browse employers who have filed LCAs for this occupation on Migrate Mate, which filters specifically for companies with verified H-1B filing history in event planning roles.
How does the H-1B lottery affect my timeline as an Event Planner candidate?
Cap-subject H-1B petitions go through a lottery each spring, with USCIS registration open in March. If selected, your employment can begin October 1 of the same year. Because selection isn't guaranteed, it's worth having your employer register you as early as possible and discussing contingency plans for continued work authorization if you aren't selected in a given year.
Can I transfer my H-1B to a new event planning employer mid-status?
Yes. H-1B portability lets you start working for a new employer as soon as they file a transfer petition, without waiting for approval, provided your current status is valid and the new role still qualifies as a specialty occupation. The new employer must file an I-129 with USCIS and certify a new LCA reflecting the wage and working conditions for your new position.
What wage level should I expect my employer to file under for an Event Planner H-1B?
DOL prevailing wages for Event Planners are set at four levels based on experience and supervisory responsibility. Most entry-level H-1B petitions are filed at Level I or II, while senior coordinators or managers typically fall at Level III or IV. You can verify the wage floor for your specific metro area using the OFLC Wage Search before your employer files the LCA.