H-1B Visa Event Planner Jobs
Event Planner roles qualify for H-1B sponsorship when the position requires a bachelor's degree in hospitality management, event management, or a closely related field. Corporate event teams at hotels, convention centers, and Fortune 500 companies are among the most consistent H-1B sponsors in this occupation.
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Get Access To All JobsJob Summary
The Marketing Projects and Events Specialist will be responsible for driving Hub Group's brand presence at industry events, Hub's proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group's brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as special projects. Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand. This position reports to the VP, Marketing.
Essential Job Functions
- Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsorships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
- Lead Hub Group's Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
- Oversee Hub Group promotional item orders and manage the Hub Group online store.
- Responsible for special projects, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
- Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
- Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
- Build cross-functional relationships between departments.
Duties, responsibilities and activities may be assigned or changed from time to time.
Minimum Qualifications
Bachelor's degree in marketing, communications, hospitality management or related field. One-three years' experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc. Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others' ideas and creativity to try new things. Oral/Written communication – Strong communication skills in both written and verbal formats. Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment. Financial/Budget – Ability to manage a budget, process and track billing in the system. Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment. Proficient in various applications including Microsoft Office products, especially Excel; Experience with Survey Monkey, Qualtrics, HubSpot and Adobe Creative Cloud a plus.
Salary: $70,000 + bonus eligibility
This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand
Benefits
We offer a comprehensive benefits plan including:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
BEWARE OF FRAUD!
Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:
- Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
- Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
- Hub Group job postings are posted on our career site.
About us
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do.
Job Summary
The Marketing Projects and Events Specialist will be responsible for driving Hub Group's brand presence at industry events, Hub's proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group's brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as special projects. Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand. This position reports to the VP, Marketing.
Essential Job Functions
- Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsorships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
- Lead Hub Group's Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
- Oversee Hub Group promotional item orders and manage the Hub Group online store.
- Responsible for special projects, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
- Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
- Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
- Build cross-functional relationships between departments.
Duties, responsibilities and activities may be assigned or changed from time to time.
Minimum Qualifications
Bachelor's degree in marketing, communications, hospitality management or related field. One-three years' experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc. Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others' ideas and creativity to try new things. Oral/Written communication – Strong communication skills in both written and verbal formats. Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment. Financial/Budget – Ability to manage a budget, process and track billing in the system. Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment. Proficient in various applications including Microsoft Office products, especially Excel; Experience with Survey Monkey, Qualtrics, HubSpot and Adobe Creative Cloud a plus.
Salary: $70,000 + bonus eligibility
This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand
Benefits
We offer a comprehensive benefits plan including:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
BEWARE OF FRAUD!
Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:
- Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
- Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
- Hub Group job postings are posted on our career site.
About us
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Event Planner
Verify your degree field supports specialty occupation
USCIS requires your degree to relate directly to event planning work. Hospitality management, event management, or communications degrees strengthen your case. A general business degree alone has drawn RFEs in this occupation, so document how your coursework maps to the role.
Target employers with dedicated event departments
Hotels, convention centers, and corporations with in-house event teams file H-1B petitions far more consistently than small independent agencies. Focus your search on employers large enough to have a dedicated HR function and prior sponsorship experience.
Use Migrate Mate to find verified H-1B sponsors
Search Migrate Mate to identify employers who have filed LCAs for Event Planner roles. This filters out companies with no sponsorship history before you invest time in applications, giving you a shortlist of employers already set up to file.
Check prevailing wage requirements before negotiating
Your employer must pay at least the DOL prevailing wage for your metro area before filing your LCA. Look up the wage level for your city using the OFLC Wage Search so you enter salary negotiations with the H-1B floor in mind.
Confirm the employer is registered before the lottery
H-1B cap-subject petitions require USCIS registration in March each year. Ask prospective employers whether they've completed their registration before the window closes, since missing it means waiting a full year for the next cap cycle.
Document your portfolio to answer specialty occupation RFEs
USCIS sometimes issues RFEs questioning whether event planning qualifies as a specialty occupation. Gather degree transcripts, job descriptions from past employers that specify degree requirements, and any professional certifications to preemptively build your petition file.
Event Planner jobs are hiring across the US. Find yours.
Find Event Planner JobsEvent Planner H-1B Visa: Frequently Asked Questions
Does an Event Planner role qualify as a specialty occupation for H-1B purposes?
It can, but approval isn't automatic. USCIS requires that the position normally requires a bachelor's degree or higher in a specific field such as hospitality management or event management. Employers who write job descriptions requiring only general experience or any degree field face a higher risk of an RFE. The stronger the degree-to-role alignment in the petition, the cleaner the path to approval.
Which types of employers sponsor H-1B visas for Event Planner positions?
Corporate event departments at large companies, hotel chains, convention and conference centers, and professional associations are the most consistent sponsors. Boutique event agencies rarely have the infrastructure or experience to file. You can browse employers who have filed LCAs for this occupation on Migrate Mate, which filters specifically for companies with verified H-1B filing history in event planning roles.
How does the H-1B lottery affect my timeline as an Event Planner candidate?
Cap-subject H-1B petitions go through a lottery each spring, with USCIS registration open in March. If selected, your employment can begin October 1 of the same year. Because selection isn't guaranteed, it's worth having your employer register you as early as possible and discussing contingency plans for continued work authorization if you aren't selected in a given year.
Can I transfer my H-1B to a new event planning employer mid-status?
Yes. H-1B portability lets you start working for a new employer as soon as they file a transfer petition, without waiting for approval, provided your current status is valid and the new role still qualifies as a specialty occupation. The new employer must file an I-129 with USCIS and certify a new LCA reflecting the wage and working conditions for your new position.
What wage level should I expect my employer to file under for an Event Planner H-1B?
DOL prevailing wages for Event Planners are set at four levels based on experience and supervisory responsibility. Most entry-level H-1B petitions are filed at Level I or II, while senior coordinators or managers typically fall at Level III or IV. You can verify the wage floor for your specific metro area using the OFLC Wage Search before your employer files the LCA.
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