H-1B Visa Office Operations Manager Jobs
Office Operations Manager roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, operations management, or a related field. Employers in corporate services, healthcare, and tech regularly file LCAs for this role. Use Migrate Mate to find companies with active H-1B visa filing history for operations management positions.
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Who We Are
Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Student Counseling, Health & Wellness (SCHW) supports the holistic well-being of SPU students by providing compassionate counseling, health services, prevention programming, and wellness education. Our team partners across the university to promote student success through accessible, student-centered care in a welcoming and confidential environment.
What We Need
Seattle Pacific University SCHW is seeking an organized, collaborative, and service-oriented Office & Operations Manager to provide operational leadership and administrative management for Student Counseling, Health & Wellness. This position is 32 hours per week for 10 months and 20 hours per week for two months in the summer. Reporting jointly to the Director of Student Counseling and the Director of Health Services, this position oversees the day-to-day administrative operations of the department while ensuring a welcoming experience for students and visitors. The Office & Operations Manager coordinates office operations, supervises administrative support staff and graduate assistants, supports budgeting and purchasing, oversees department technology and records management, assists with communications and outreach, and helps ensure compliance with HIPAA, FERPA, and university policies. The ideal candidate is highly organized, enjoys building efficient systems, exercises excellent judgment with confidential information, and thrives in a collaborative environment that supports student well-being. The Office & Operations Manager supports Seattle Pacific University’s mission by contributing to a Christ-centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations. This is an on-campus position based in Seattle, WA.
Office & Administrative Operations
- Coordinate the daily administrative operations of Student Counseling, Health & Wellness
- Provide executive administrative support to the Directors of Student Counseling and Health Services
- Manage calendars, scheduling, correspondence, meeting coordination, reports, and departmental communications
- Help maintain a welcoming, professional, and responsive office environment for students, families, faculty, staff, and community partners
Department Operations & Staff Support
- Coordinate onboarding for new staff, graduate assistants, and counseling interns
- Supervise administrative assistants and graduate assistants, including scheduling, training, workflow coordination, and performance support
- Assist with professional staff transitions and orientation activities
- Coordinate office procedures, documentation, and operational workflows that support efficient service delivery
Financial & Business Operations
- Coordinate purchasing, procurement card transactions, payment requests, reconciliations, and budget tracking
- Assist departmental leadership with budget monitoring and financial reporting
- Manage office, clinical, laboratory, and medical supply inventories
- Coordinate billing and reimbursement activities for Health Services in partnership with departmental leadership
Technology, Records & Compliance
- Coordinate department technology systems, software applications, and administrative databases
- Support the department's transition to electronic health records and ongoing records management
- Maintain clinical scheduling, case assignment, referral, and client record systems
- Help ensure compliance with HIPAA, FERPA, records retention requirements, privacy standards, and other applicable regulations
- Coordinate department technology projects and equipment needs
Communications & Outreach
- Maintain department website content and assist with social media communications
- Coordinate campus communications, marketing materials, and outreach initiatives
- Partner with campus departments to support wellness programming, educational events, and community engagement activities
Emergency Preparedness
- Support Student Counseling, Health & Wellness participation in university emergency response planning
- Coordinate departmental emergency drills and maintain emergency response supplies and documentation
- Assist departmental leadership in supporting campus crisis response activities as needed
What You Bring
- Bachelor's degree
- One year of experience in administrative support, office management, operations, or a related role
- Experience coordinating office systems, administrative processes, and daily operations
- Experience supervising or coordinating the work of others
- Strong organizational, communication, and customer service skills
- Ability to manage multiple priorities while maintaining exceptional attention to detail
- Ability to exercise sound judgment and maintain confidentiality when working with sensitive information
- Experience working with college-aged students or in a student-centered environment
- Strong proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Ability to build trust while working with highly confidential health, student, and personnel information.
- Mission Alignment: A personal commitment to Christian faith; enthusiasm for supporting SPU's mission; alignment with the University's Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community.
Preferred Qualifications
- Two or more years of progressively responsible administrative or office management experience
- Supervisory experience
- Experience in higher education, healthcare, counseling, or a related setting
- Background or coursework in counseling, health services, student affairs, or a related field
- Experience working with electronic records systems, Workday, or other enterprise software
- Familiarity with HIPAA, FERPA, or healthcare privacy requirements
Compensation & Position Details
- Hourly Rate: $26.00–$28.50 per hour, depending on experience
- Status: Full-time, non-exempt
- Department: Student Counseling, Health & Wellness
- Reports To: Director of Student Counseling and Director of Health Services
- Location: Seattle Pacific University, Seattle, WA (on-campus position)
Work Schedule: This position is 32 hours per week from September through June and 20 hours per week July and August, reflecting the academic-year service model of Student Counseling, Health & Wellness.
Benefits: SPU pays employee premiums for medical, dental, and vision insurance; provides HSA/HRA contributions; contributes 7% to a retirement account with immediate vesting (as eligible); and offers a tuition discount program for employees and qualified dependents.
Additional Information:
How to Apply
Please complete the online application through Workday and be prepared to submit the following materials:
- Resume
- Cover Letter
We look forward to hearing how your unique talents and giftings make you a great fit for this role and how you can contribute to supporting the health, wellness, and success of SPU students.
Job Description:
Who We Are
Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Student Counseling, Health & Wellness (SCHW) supports the holistic well-being of SPU students by providing compassionate counseling, health services, prevention programming, and wellness education. Our team partners across the university to promote student success through accessible, student-centered care in a welcoming and confidential environment.
What We Need
Seattle Pacific University SCHW is seeking an organized, collaborative, and service-oriented Office & Operations Manager to provide operational leadership and administrative management for Student Counseling, Health & Wellness. This position is 32 hours per week for 10 months and 20 hours per week for two months in the summer. Reporting jointly to the Director of Student Counseling and the Director of Health Services, this position oversees the day-to-day administrative operations of the department while ensuring a welcoming experience for students and visitors. The Office & Operations Manager coordinates office operations, supervises administrative support staff and graduate assistants, supports budgeting and purchasing, oversees department technology and records management, assists with communications and outreach, and helps ensure compliance with HIPAA, FERPA, and university policies. The ideal candidate is highly organized, enjoys building efficient systems, exercises excellent judgment with confidential information, and thrives in a collaborative environment that supports student well-being. The Office & Operations Manager supports Seattle Pacific University’s mission by contributing to a Christ-centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations. This is an on-campus position based in Seattle, WA.
Office & Administrative Operations
- Coordinate the daily administrative operations of Student Counseling, Health & Wellness
- Provide executive administrative support to the Directors of Student Counseling and Health Services
- Manage calendars, scheduling, correspondence, meeting coordination, reports, and departmental communications
- Help maintain a welcoming, professional, and responsive office environment for students, families, faculty, staff, and community partners
Department Operations & Staff Support
- Coordinate onboarding for new staff, graduate assistants, and counseling interns
- Supervise administrative assistants and graduate assistants, including scheduling, training, workflow coordination, and performance support
- Assist with professional staff transitions and orientation activities
- Coordinate office procedures, documentation, and operational workflows that support efficient service delivery
Financial & Business Operations
- Coordinate purchasing, procurement card transactions, payment requests, reconciliations, and budget tracking
- Assist departmental leadership with budget monitoring and financial reporting
- Manage office, clinical, laboratory, and medical supply inventories
- Coordinate billing and reimbursement activities for Health Services in partnership with departmental leadership
Technology, Records & Compliance
- Coordinate department technology systems, software applications, and administrative databases
- Support the department's transition to electronic health records and ongoing records management
- Maintain clinical scheduling, case assignment, referral, and client record systems
- Help ensure compliance with HIPAA, FERPA, records retention requirements, privacy standards, and other applicable regulations
- Coordinate department technology projects and equipment needs
Communications & Outreach
- Maintain department website content and assist with social media communications
- Coordinate campus communications, marketing materials, and outreach initiatives
- Partner with campus departments to support wellness programming, educational events, and community engagement activities
Emergency Preparedness
- Support Student Counseling, Health & Wellness participation in university emergency response planning
- Coordinate departmental emergency drills and maintain emergency response supplies and documentation
- Assist departmental leadership in supporting campus crisis response activities as needed
What You Bring
- Bachelor's degree
- One year of experience in administrative support, office management, operations, or a related role
- Experience coordinating office systems, administrative processes, and daily operations
- Experience supervising or coordinating the work of others
- Strong organizational, communication, and customer service skills
- Ability to manage multiple priorities while maintaining exceptional attention to detail
- Ability to exercise sound judgment and maintain confidentiality when working with sensitive information
- Experience working with college-aged students or in a student-centered environment
- Strong proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Ability to build trust while working with highly confidential health, student, and personnel information.
- Mission Alignment: A personal commitment to Christian faith; enthusiasm for supporting SPU's mission; alignment with the University's Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community.
Preferred Qualifications
- Two or more years of progressively responsible administrative or office management experience
- Supervisory experience
- Experience in higher education, healthcare, counseling, or a related setting
- Background or coursework in counseling, health services, student affairs, or a related field
- Experience working with electronic records systems, Workday, or other enterprise software
- Familiarity with HIPAA, FERPA, or healthcare privacy requirements
Compensation & Position Details
- Hourly Rate: $26.00–$28.50 per hour, depending on experience
- Status: Full-time, non-exempt
- Department: Student Counseling, Health & Wellness
- Reports To: Director of Student Counseling and Director of Health Services
- Location: Seattle Pacific University, Seattle, WA (on-campus position)
Work Schedule: This position is 32 hours per week from September through June and 20 hours per week July and August, reflecting the academic-year service model of Student Counseling, Health & Wellness.
Benefits: SPU pays employee premiums for medical, dental, and vision insurance; provides HSA/HRA contributions; contributes 7% to a retirement account with immediate vesting (as eligible); and offers a tuition discount program for employees and qualified dependents.
Additional Information:
How to Apply
Please complete the online application through Workday and be prepared to submit the following materials:
- Resume
- Cover Letter
We look forward to hearing how your unique talents and giftings make you a great fit for this role and how you can contribute to supporting the health, wellness, and success of SPU students.
See all 34+ H-1B Visa Office Operations Manager Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Office Operations Manager
Document your degree's field alignment
USCIS requires your degree to directly relate to the operations manager role. A business administration, management, or industrial engineering degree maps cleanly. If your degree is in an adjacent field, gather coursework transcripts showing operations-relevant specializations before applying.
Target employers with established HR infrastructure
Companies with dedicated HR or legal teams process H-1B petitions more reliably than small businesses handling sponsorship for the first time. Look for employers with 500-plus employees in corporate services, healthcare systems, or tech, where operations manager roles recur annually.
Search LCA filings by occupation code
Office Operations Manager roles file under SOC code 11-1021. Use Migrate Mate to filter employers who've filed LCAs under this code, so you're targeting companies with a documented history of sponsoring this specific role rather than guessing at sponsorship willingness.
Clarify specialty occupation status early
Operations manager roles sometimes draw USCIS scrutiny because the title sounds generalist. Ask hiring managers before your offer whether the role requires a specific degree, and request a copy of the job description used for the LCA so your petition aligns precisely with filed duties.
Time your applications around the April filing window
H-1B cap-subject petitions must be filed by April 1 for an October 1 start date. If you're interviewing in January or February, tell recruiters explicitly so they can prepare the LCA certification through DOL before the USCIS registration window opens in March.
Verify prevailing wage before negotiating your offer
Your employer must pay at least the DOL prevailing wage for Operations Manager in your work location. Run your metro area through the OFLC Wage Search before salary discussions, so you can confirm any offer meets the minimum the employer will certify on your LCA.
H-1B Visa Office Operations Manager: Frequently Asked Questions
Does an Office Operations Manager role qualify as a specialty occupation for H-1B purposes?
It can, but the position must require a bachelor's degree in a specific field as a minimum entry requirement. Generic operations roles that accept any degree may not qualify. The stronger your job description ties the duties to business administration, organizational management, or a closely related discipline, the cleaner the specialty occupation argument USCIS will see.
Which employers sponsor H-1B visas for Office Operations Manager positions?
Healthcare networks, financial services firms, technology companies, and large corporate services organizations regularly sponsor operations managers. These employers file LCAs under SOC code 11-1021 and have established immigration processes. Migrate Mate shows verified LCA filing history by employer and occupation code so you can identify companies that have sponsored this specific role before.
How does the DOL prevailing wage requirement affect Office Operations Manager offers?
Your employer must certify through DOL that your salary meets the prevailing wage for the Operations Manager occupation in your work location before USCIS will approve the H-1B petition. Prevailing wages vary significantly by metro area. You can verify the applicable wage level using the OFLC Wage Search before accepting any offer to confirm the employer can meet the requirement.
Can I transfer my H-1B to a new Office Operations Manager role without losing status?
Yes. H-1B portability lets you start a new operations manager role as soon as your new employer files a transfer petition, without waiting for approval. The new role must still qualify as a specialty occupation. If your duties or reporting structure change significantly from your original petition, make sure the new LCA and petition description accurately reflects the actual position.
What documentation should I prepare before applying for H-1B-sponsored operations roles?
Gather your degree transcripts, a credential evaluation if your degree is from outside the U.S., and a detailed resume that maps your experience directly to operational management functions. USCIS may issue a Request for Evidence if the degree-to-role connection isn't obvious, so having a clear narrative ready before your petition is filed shortens that risk considerably.