H-1B Visa Payroll Associate Jobs
Payroll Associate jobs at H-1B visa sponsoring employers typically require a bachelor's degree in accounting, finance, or a related field, qualifying the role as a specialty occupation. Sponsors file a certified Labor Condition Application with DOL before petitioning USCIS, locking in your worksite location and prevailing wage level.
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Organization's Summary Statement:
The Department of Residential Facilities is responsible for the maintenance and housekeeping services for the College Park Campus' 70+ residence halls, Greek chapter houses, and recreational facilities encompassing over 3 million square feet. The department employs over 300 exempt, non-exempt, and student staff.
GENERAL RESPONSIBILITIES:
Under the supervision of the department’s Payroll Associate, performs specialized administrative and clerical duties in support of the Human Resources function to include areas such as employment, classification, compensation, benefits, payroll, training and human resources information systems. Supports payroll and financial accounting activities for a department of more than 300 regular employees and an annual salaries and fringe benefits budget exceeding $20.3 million. Responsibilities include processing payroll and financial accounting system transactions, performing online data processing, administering employee benefits, maintaining and reconciling leave records, and coordinating payroll-related activities with internal departments and, as needed, with other University System of Maryland (USM) institutions, Payroll/Personnel Offices, and the Central Payroll Bureau. The position serves as a department facilitator by assisting non-English-speaking staff with benefits-related matters and providing translation of documents and information supporting department programs and services.
PHYSICAL DEMANDS:
Normal office environment; will spend extended time sitting and working a computer keyboard at a computer/viewing computer monitor.
Able to push, pull, lift, carry objects up to 25 pounds.
Ability to travel around campus for meetings and to attend to duties.
PREFERRED QUALIFICATION:
- HCM/Workday proficiency: Experience with Workday or other HCM systems, or relevant payroll experience in a higher education environment, is strongly preferred.
- Bilingual communication skills: Spanish and/or Haitian Creole strongly preferred, with professional fluency in verbal communication and basic written communication.
- Computer skills: Strong computer skills, including proficiency with Microsoft Office and Google Workspace.
- State/University experience: Prior experience working with the State of Maryland or University of Maryland and knowledge of applicable State or University policies.
Minimum Qualifications
Education: High School Diploma or GED.
Experience: Four years clerical experience, three years of which must have involved the application of human resources policies and procedures.
OTHER:
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
Thorough knowledge of human resources practices and procedures; of basic mathematics including ratios and percentages; of modern office practices, procedures, systems, and equipment. Skill in the use of keyboards, automated systems, computers, and related software to facilitate assigned work; in organizing and executing multiple assignments under specific time constraints. Ability to communicate effectively both orally and in writing; to understand and interpret human resources policies and procedures; to provide guidance and training to others; to maintain poise and courtesy under pressure; to handle sensitive and confidential matters with discretion and tact; to accurately perform mathematical computations; to operate standard office equipment.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT:
N/A
Additional Job Details
Preferences:
- HCM/Workday proficiency: Experience with Workday or other HCM systems, or relevant payroll experience in a higher education environment, is strongly preferred.
- Bilingual communication skills: Spanish and/or Haitian Creole strongly preferred, with professional fluency in verbal communication and basic written communication.
- Computer skills: Strong computer skills, including proficiency with Microsoft Office and Google Workspace.
- State/University experience: Prior experience working with the State of Maryland or University of Maryland and knowledge of applicable State or University policies.
Required Application Materials:
- Completed Resume
- List of Professional References
Best Consideration Date: N/A
Posting Close Date: November 19, 2026
Open Until Filled: No
CONDITIONS OF EMPLOYMENT:
This position requires an on-site presence. May be eligible to work remotely one day per week, once the six month probationary period has been completed successfully. This position is an essential employee related to catastrophic weather, or other emergencies and may be required to come to campus/work remotely when the University is closed.
Job Risks
Financial Disclosure Required
No
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
VPSA-Res Facilities-Financial Services
Worker Sub-Type
Staff Regular
Salary Range
$48,138.00 - $57,766.00
Benefits Summary
For more information on Regular Nonexempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
Title IX Non-Discrimination Notice
Resources
Learn how military skills translate to civilian opportunities with O*Net Online.
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
Job Description Summary
Organization's Summary Statement:
The Department of Residential Facilities is responsible for the maintenance and housekeeping services for the College Park Campus' 70+ residence halls, Greek chapter houses, and recreational facilities encompassing over 3 million square feet. The department employs over 300 exempt, non-exempt, and student staff.
GENERAL RESPONSIBILITIES:
Under the supervision of the department’s Payroll Associate, performs specialized administrative and clerical duties in support of the Human Resources function to include areas such as employment, classification, compensation, benefits, payroll, training and human resources information systems. Supports payroll and financial accounting activities for a department of more than 300 regular employees and an annual salaries and fringe benefits budget exceeding $20.3 million. Responsibilities include processing payroll and financial accounting system transactions, performing online data processing, administering employee benefits, maintaining and reconciling leave records, and coordinating payroll-related activities with internal departments and, as needed, with other University System of Maryland (USM) institutions, Payroll/Personnel Offices, and the Central Payroll Bureau. The position serves as a department facilitator by assisting non-English-speaking staff with benefits-related matters and providing translation of documents and information supporting department programs and services.
PHYSICAL DEMANDS:
Normal office environment; will spend extended time sitting and working a computer keyboard at a computer/viewing computer monitor.
Able to push, pull, lift, carry objects up to 25 pounds.
Ability to travel around campus for meetings and to attend to duties.
PREFERRED QUALIFICATION:
- HCM/Workday proficiency: Experience with Workday or other HCM systems, or relevant payroll experience in a higher education environment, is strongly preferred.
- Bilingual communication skills: Spanish and/or Haitian Creole strongly preferred, with professional fluency in verbal communication and basic written communication.
- Computer skills: Strong computer skills, including proficiency with Microsoft Office and Google Workspace.
- State/University experience: Prior experience working with the State of Maryland or University of Maryland and knowledge of applicable State or University policies.
Minimum Qualifications
Education: High School Diploma or GED.
Experience: Four years clerical experience, three years of which must have involved the application of human resources policies and procedures.
OTHER:
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
Thorough knowledge of human resources practices and procedures; of basic mathematics including ratios and percentages; of modern office practices, procedures, systems, and equipment. Skill in the use of keyboards, automated systems, computers, and related software to facilitate assigned work; in organizing and executing multiple assignments under specific time constraints. Ability to communicate effectively both orally and in writing; to understand and interpret human resources policies and procedures; to provide guidance and training to others; to maintain poise and courtesy under pressure; to handle sensitive and confidential matters with discretion and tact; to accurately perform mathematical computations; to operate standard office equipment.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT:
N/A
Additional Job Details
Preferences:
- HCM/Workday proficiency: Experience with Workday or other HCM systems, or relevant payroll experience in a higher education environment, is strongly preferred.
- Bilingual communication skills: Spanish and/or Haitian Creole strongly preferred, with professional fluency in verbal communication and basic written communication.
- Computer skills: Strong computer skills, including proficiency with Microsoft Office and Google Workspace.
- State/University experience: Prior experience working with the State of Maryland or University of Maryland and knowledge of applicable State or University policies.
Required Application Materials:
- Completed Resume
- List of Professional References
Best Consideration Date: N/A
Posting Close Date: November 19, 2026
Open Until Filled: No
CONDITIONS OF EMPLOYMENT:
This position requires an on-site presence. May be eligible to work remotely one day per week, once the six month probationary period has been completed successfully. This position is an essential employee related to catastrophic weather, or other emergencies and may be required to come to campus/work remotely when the University is closed.
Job Risks
Financial Disclosure Required
No
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
VPSA-Res Facilities-Financial Services
Worker Sub-Type
Staff Regular
Salary Range
$48,138.00 - $57,766.00
Benefits Summary
For more information on Regular Nonexempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
Title IX Non-Discrimination Notice
Resources
Learn how military skills translate to civilian opportunities with O*Net Online.
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
See all H-1B Visa Payroll Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Payroll Associate Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Payroll Associate
Verify your degree aligns with payroll
USCIS requires your bachelor's degree field to directly relate to payroll work. Degrees in accounting, finance, or business administration are the strongest fit. A degree in an unrelated field can trigger a Request for Evidence, so confirm alignment before applying.
Look up prevailing wages before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing rate for your worksite ZIP code. Run your SOC code through the OFLC Wage Search before salary discussions so you know the floor your offer legally can't go below.
Target employers with multi-state payroll operations
Companies running payroll across multiple states file LCAs more routinely and have established HR compliance teams. Each worksite requires its own certified LCA, so employers already familiar with that process move faster when sponsoring your petition.
Find sponsors through Migrate Mate's verified database
Search Payroll Associate roles on Migrate Mate to surface employers with confirmed H-1B LCA filing history in this occupation. That filing history signals the employer already understands prevailing wage obligations and specialty occupation documentation for payroll positions.
Get the LCA worksite address confirmed early
Your employer must file a separate certified LCA for each physical worksite before USCIS can approve your petition. If you'll work at a client site or a different office than headquarters, raise this with HR before the I-129 is drafted.
Review the O*NET profile for your offer letter
The O*NET occupation profile for payroll clerks lists the specific duties USCIS expects to see documented. Your offer letter and support letter should map your actual responsibilities to those degree-level tasks to defend the specialty occupation classification.
H-1B Visa Payroll Associate: Frequently Asked Questions
Does a Payroll Associate role qualify as an H-1B specialty occupation?
It depends on how the position is defined and documented. Standard payroll clerk roles do not automatically qualify, but employers who structure the position around degree-level duties such as tax compliance analysis, benefits accounting, or multi-jurisdictional regulatory reporting can support a specialty occupation case. Your offer letter and employer support letter need to reflect those higher-level responsibilities explicitly.
What does the LCA process mean for a Payroll Associate job offer?
Before filing your I-129 petition with USCIS, your employer must have DOL certify a Labor Condition Application confirming the offered wage meets the prevailing rate for your specific worksite location. If your work location changes, a new LCA is required. This process typically takes about seven business days and must be completed before any petition is submitted.
How long does H-1B status last for a Payroll Associate?
H-1B status is initially granted for up to three years and can be extended to a six-year maximum. Extensions beyond six years require an approved immigrant visa petition or other qualifying circumstances under federal law. Plan your timeline with your employer well before the initial three-year period ends to avoid gaps in authorization.
How do I find employers who sponsor H-1B visas for payroll roles?
Migrate Mate shows employers with verified H-1B LCA filing history specifically for payroll and accounting occupations, so you can focus your applications on companies that have already navigated the sponsorship process. DOL also publishes OFLC disclosure data listing every certified LCA by employer, job title, and worksite, which you can use to research specific companies.
What supporting documents strengthen an H-1B petition for a Payroll Associate?
USCIS looks for evidence that the role genuinely requires a specific bachelor's degree. Strong petitions include an employer support letter detailing degree-level duties, your official transcripts, any professional certifications such as CPP or FPC, and documentation showing the complexity of the payroll systems or compliance responsibilities you'll manage. Generic job descriptions without degree justification are a common RFE trigger.