H-1B Visa Project Management Specialist Jobs
Project Management Specialist roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree or higher in a directly related field, such as business administration, engineering, or information systems. Employers file the LCA with DOL and petition USCIS on your behalf, covering the 85,000-slot annual cap with a fiscal year start date of October 1.
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External Relations and Advancement Specialist 2
Job Family
External Relations and Advancement
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Develops and drafts intermediate to complex communication content and supports the communication strategy through storytelling and campaigns for university wide projects/efforts.
Job Description
The Marketing Operations and Project Management Specialist manages the systems, projects, and financial administration that support the Herberger Institute for Design and the Arts Marketing and Communications team. Reporting to the Executive Director of Marketing and Communications, the position manages multichannel marketing projects from intake through completion and administers marketing budgets through accurate tracking, reconciliation, and reporting. The specialist coordinates priorities, schedules, resources, approvals, vendors, and operational workflows across advertising, email, social media, web, creative, video, and print. The position provides leadership with reliable information about project status, workload, spending, and risks and helps teams work consistently across the institute.
Position Salary Range
* $53,000 - $58,500 annually, depending on experience within posted range
Essential Duties
- Manage marketing and communications projects from intake and scoping through scheduling, production, approval, launch, and closeout.
- Maintain the project portfolio, master production calendar, assignments, dependencies, and status reports; identify risks, delays, and resource conflicts and recommend next steps.
- Manage project intake and prioritization processes in partnership with the Executive Director and coordinate expectations with internal clients and project owners.
- Develop and maintain workflows, project templates, standard operating procedures, naming conventions, approval paths, shared resources, and project archives.
- Administer project-management and collaboration platforms, including templates, dashboards, user access, data quality, training, and adoption.
- Coordinate campaign production across advertising, email, social media, web, creative, video, print, and external partners; manage handoffs, specifications, reviews, and approvals.
- Administer assigned marketing budgets, maintaining accurate records of planned spending, commitments, actuals, accruals, available balances, and forecasts.
- Initiate and track purchase orders, invoices, purchasing-card documentation, contracts, and vendor records; reconcile transactions and resolve discrepancies with finance, procurement, vendors, and project owners.
- Prepare budget variance reports and maintain complete, audit-ready project and financial documentation.
- Support campaign and operational reporting, review work for required approvals and compliance, and train institute partners on marketing processes and tools.
Desired Qualifications
- Experience managing multiple, concurrent marketing or communications projects from intake through delivery.
- Experience designing project intake, prioritization, workflow, approval, capacity-planning, and closeout processes.
- Experience administering and working with marketing, content-management, analytics, or digital-asset systems.
- Experience administering budgets, including commitments, accruals, forecasting, reconciliation, variance reporting, purchasing documentation, and fiscal-year close activities.
- Advanced spreadsheet and reporting skills, including formulas, pivot tables, data validation, and dashboards.
- Experience administering project- or work-management platforms and working with marketing, content-management, analytics, or digital-asset systems.
- Experience coordinating purchase orders, invoices, contracts, scopes of work, and vendor relationships within established financial controls.
- Demonstrated ability to communicate project, capacity, spending, and risk information clearly and influence work across teams.
Working Environment
- Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
Department Statement
The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future. Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here. Together, we’re designing not just new careers, but new systems of care, connection and possibility.
Why work at ASU: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options (under unit/school discretion)
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.
For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
Job Profile
External Relations and Advancement Specialist 2
Job Family
External Relations and Advancement
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Develops and drafts intermediate to complex communication content and supports the communication strategy through storytelling and campaigns for university wide projects/efforts.
Job Description
The Marketing Operations and Project Management Specialist manages the systems, projects, and financial administration that support the Herberger Institute for Design and the Arts Marketing and Communications team. Reporting to the Executive Director of Marketing and Communications, the position manages multichannel marketing projects from intake through completion and administers marketing budgets through accurate tracking, reconciliation, and reporting. The specialist coordinates priorities, schedules, resources, approvals, vendors, and operational workflows across advertising, email, social media, web, creative, video, and print. The position provides leadership with reliable information about project status, workload, spending, and risks and helps teams work consistently across the institute.
Position Salary Range
* $53,000 - $58,500 annually, depending on experience within posted range
Essential Duties
- Manage marketing and communications projects from intake and scoping through scheduling, production, approval, launch, and closeout.
- Maintain the project portfolio, master production calendar, assignments, dependencies, and status reports; identify risks, delays, and resource conflicts and recommend next steps.
- Manage project intake and prioritization processes in partnership with the Executive Director and coordinate expectations with internal clients and project owners.
- Develop and maintain workflows, project templates, standard operating procedures, naming conventions, approval paths, shared resources, and project archives.
- Administer project-management and collaboration platforms, including templates, dashboards, user access, data quality, training, and adoption.
- Coordinate campaign production across advertising, email, social media, web, creative, video, print, and external partners; manage handoffs, specifications, reviews, and approvals.
- Administer assigned marketing budgets, maintaining accurate records of planned spending, commitments, actuals, accruals, available balances, and forecasts.
- Initiate and track purchase orders, invoices, purchasing-card documentation, contracts, and vendor records; reconcile transactions and resolve discrepancies with finance, procurement, vendors, and project owners.
- Prepare budget variance reports and maintain complete, audit-ready project and financial documentation.
- Support campaign and operational reporting, review work for required approvals and compliance, and train institute partners on marketing processes and tools.
Desired Qualifications
- Experience managing multiple, concurrent marketing or communications projects from intake through delivery.
- Experience designing project intake, prioritization, workflow, approval, capacity-planning, and closeout processes.
- Experience administering and working with marketing, content-management, analytics, or digital-asset systems.
- Experience administering budgets, including commitments, accruals, forecasting, reconciliation, variance reporting, purchasing documentation, and fiscal-year close activities.
- Advanced spreadsheet and reporting skills, including formulas, pivot tables, data validation, and dashboards.
- Experience administering project- or work-management platforms and working with marketing, content-management, analytics, or digital-asset systems.
- Experience coordinating purchase orders, invoices, contracts, scopes of work, and vendor relationships within established financial controls.
- Demonstrated ability to communicate project, capacity, spending, and risk information clearly and influence work across teams.
Working Environment
- Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
Department Statement
The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future. Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here. Together, we’re designing not just new careers, but new systems of care, connection and possibility.
Why work at ASU: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options (under unit/school discretion)
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.
For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
See all 55+ H-1B Visa Project Management Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Project Management Specialist Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Project Management Specialist
Align your degree to the role
USCIS requires your degree field to directly relate to project management functions. A business administration, engineering, or information systems degree strengthens your H-1B petition. A general studies or unrelated degree creates specialty occupation risk.
Verify the prevailing wage tier before accepting
Use the OFLC Wage Search to check the Level I through Level IV wage for your metro area under SOC code 13-1082. Your offered salary must meet or exceed the certified LCA wage, and a lower tier can affect your long-term sponsorship renewals.
Target employers with cap-exempt filing history
Nonprofits, government research organizations, and universities are cap-exempt, meaning no lottery. If you're on OPT and missed the H-1B lottery, these employers can file your H-1B petition at any point in the year.
Find H-1B sponsors on Migrate Mate
Search Migrate Mate to identify Project Management Specialist employers with verified H-1B LCA filing history by location and industry. This filters out postings from companies that don't sponsor, so you focus your applications where sponsorship is confirmed.
Confirm the employer's E-Verify enrollment before signing
USCIS requires H-1B petitioning employers to be registered. If you're on STEM OPT and accepting a project management role, your employer must also be E-Verify enrolled to authorize your OPT extension, not just your H-1B.
Request premium processing during offer negotiation
Standard H-1B adjudication can run several months. USCIS premium processing guarantees a 15-business-day decision on your I-129 petition. Negotiate this into your offer, especially if your OPT expiration date is close to the October 1 cap-gap period.
H-1B Visa Project Management Specialist: Frequently Asked Questions
Does a Project Management Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the role. USCIS requires the position to normally require at least a bachelor's degree in a specific related field. A project management role tied to engineering, IT systems, or finance typically qualifies. A generalist coordination role without a degree requirement may face an RFE. O*NET classifies Project Management Specialists under SOC 13-1082, which supports specialty occupation arguments when the job description reflects that profile.
How do I find Project Management Specialist employers who sponsor H-1B visas?
Migrate Mate lets you search Project Management Specialist roles filtered by employers with confirmed H-1B LCA filing history. This means you're only seeing companies that have already filed for workers in this occupation, not self-reported claims. Focusing your search this way avoids wasting time on applications that stall when employers cite sponsorship costs or unfamiliarity with the H-1B process.
What happens to my H-1B status if my project management contract ends before my visa expires?
You have a 60-day grace period after involuntary termination to find a new H-1B employer, change status, or depart the U.S. A new employer can file an H-1B transfer petition during this window, and you can begin working as soon as USCIS receives the petition, not after approval. Missing the 60-day window puts you out of status, which affects future visa applications.
Can a staffing agency or consulting firm sponsor my H-1B as a Project Management Specialist?
Yes, but the employer-employee relationship requires extra documentation. USCIS scrutinizes third-party placement arrangements for project managers because the day-to-day work happens at a client site. The petitioning employer must demonstrate it controls your work, sets your schedule, and has the right to fire you. A strong offer letter and client work agreement help establish this control and reduce RFE risk.
Does my PMP certification affect my H-1B petition as a Project Management Specialist?
A PMP certification from PMI doesn't substitute for the degree requirement, but it strengthens the specialty occupation argument by showing the field requires specialized knowledge beyond general management. USCIS evaluates the degree requirement first. If your degree is in an unrelated field, work experience evaluated through a credential assessment may help, but professional certifications alone don't satisfy the statutory requirement.