H-1B Visa Student Success Coordinator Jobs
Student Success Coordinator roles sit in a gray zone for H-1B visa sponsorship: universities and colleges are cap-exempt employers, meaning your petition bypasses the annual lottery. Qualifying requires a bachelor's degree in education, counseling, or a related field, and your job duties must meet the specialty occupation standard USCIS applies to student affairs roles.
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Position Title
Xavier Ochsner College of Medicine - Lead Student Success Advisor
FLSA
Exempt
Department
XOCOM - Xavier Ochsner College of Medicine
Job Summary
Xavier Ochsner College of Medicine invites applications for a Student Success Advisor is a key member of the Xavier Ochsner College of Medicine’s Student Success Center (SSC), advancing the college’s mission to educate compassionate physician leaders. The Lead Student Success Advisor provides individualized academic guidance, learning support, proactive progress monitoring, and coordinated interventions for students across all four years of medical school.
Rooted in the college’s Student Societies and One-Stop Shop models, the Lead Student Success Advisor develops longitudinal relationships, creates individualized success plans, responds to early alerts, and connects students with resources across the medical school, Xavier University of Louisiana, and community partners. The ideal candidate is student-centered, organized, data-informed, culturally responsive, and skilled at managing multiple advising cases in a fast-paced academic medicine environment. AA/EOE
Minimum Qualifications
- Master’s degree in education, counseling, higher education, psychology, social work, student affairs, learning sciences, or a closely related field.
- Experience in medical education or health professions advising, including direct academic, learning-support, or student-success services.
- Familiarity with medical school curricula, NBME-style assessments, and USMLE Step 1 and Step 2 requirements.
- Experience using an early-alert, advising, or student-support system such as EAB Navigate, Starfish, or a comparable platform.
- Demonstrated success supporting students with varied educational backgrounds and handling sensitive information with professionalism, discretion, and confidentiality.
Preferred Qualifications
- Three or more years of progressively responsible experience in medical student advising, health professions education, academic support, or student success.
- Experience managing an advising caseload, developing academic success plans, monitoring intervention outcomes, and supporting USMLE or NBME preparation.
- Experience with AAMC Careers in Medicine, LCME documentation, continuous quality improvement, or academic medicine reporting.
- Experience collaborating with faculty and multidisciplinary student-support teams; doctoral degree or additional relevant graduate training preferred.
Work Hours
Full time & exempt position.
Knowledge, Education, Experience, and Proficiencies
- Ability to build trust, rapport, and meaningful advising relationships with medical students.
- Strong organization, case management, time management, and follow-through while managing multiple priorities.
- Ability to interpret academic performance data, assessment trends, utilization patterns, and student-progress indicators.
- Knowledge of academic advising, adult learning, student development, learning science, and evidence-informed study and test-taking strategies.
- Cultural humility and commitment to inclusive, equity-centered, and student-responsive advising practices.
- Strong written, verbal, facilitation, interpersonal, and collaborative skills in a multidisciplinary academic medicine environment.
- Professionalism, sound judgment, FERPA-compliant confidentiality, proficiency with common office and student-support platforms, and the ability to make timely referrals and escalations.
- Ability to travel between XOCOM, Xavier University, and affiliated sites and participate in occasional evening or weekend programs.
Essential Duties and Responsibilities
Individualized Advising & Longitudinal Student Support
- Provide individualized academic advising to an assigned caseload across all four years of medical school, including orientation, twice-per-semester meetings for M1/M2 students, and at least once-per-semester meetings for M3/M4 students.
- Help students understand curricular expectations, assessment structures, examination feedback, and academic behaviors associated with professionalism and success.
- Develop individualized academic success plans, study schedules, and learning strategies aligned with coursework, assessments, and student needs.
- Use consistent follow-up to promote accountability, resilience, self-directed learning, and progress toward degree completion.
Monitoring, Documentation & Early Intervention
- Maintain accurate, timely, and confidential documentation of advising meetings, concerns, early-alert responses, referrals, and intervention plans in EAB Navigate or the designated system.
- Respond to alerts from faculty, course directors, Society Heads, and other authorized partners; conduct structured needs assessments and develop personalized intervention plans.
- Monitor progress, complete active follow-up, and close the loop to verify that academic and support concerns are addressed.
- Escalate recurring, significant, or unresolved concerns to the Assistant Dean of Student Success and appropriate OME or OSA partners.
Collaboration with Society Heads & Support Teams
- Collaborate with Society Heads, Learning Specialists, the Coordinator of Student Care and Success, faculty, and Student Affairs colleagues to monitor trends and coordinate holistic support.
- Prepare concise advising updates and participate in Society meetings, quarterly reviews, and student case discussions with data-informed recommendations.
- Provide warm referrals and serve as a primary connector to Disability Services, Financial Aid, Counseling and Wellness, Career Services, the Registrar, and other institutional resources.
Student Development, Workshops & Programming
- Assist Society Heads with planning and delivering Society workshops, professional development sessions, and quarterly meetings.
- Co-lead sessions on study strategies, time and workload management, NBME and OSCE preparation, academic resilience, self-regulation, and self-directed learning.
- Support XOCOM’s pre-matriculation program through academic advising, foundational learning-skills instruction, and transition support.
- Support implementation of the AAMC Careers in Medicine program, including career exploration advising, student engagement, and documentation.
USMLE Step Preparation & Academic Skill Building
- Support USMLE Step 1 and Step 2 preparation by reviewing individualized study plans, timelines, readiness indicators, and practice examination performance.
- Help students translate assessment results into targeted study, test-taking, and clinical reasoning strategies.
- Collaborate with Society Heads and Learning Specialists to provide integrated Step programming, progress check-ins, referrals, and documented follow-up.
Data, Assessment & Accreditation
- Track student progress, service utilization, intervention trends, referrals, and outcomes for CSS reports and dashboards.
- Contribute to the CSS Annual Impact Report and LCME documentation related to advising, monitoring, learning support, and student services.
- Participate in continuous quality improvement initiatives and identify trends, systemic barriers, and opportunities to strengthen student-success structures.
Institutional Engagement & Other Duties
- Participate in XOCOM committees, special projects, and major events, including orientation, White Coat Ceremony, Convocation, Match Day, and graduation, to strengthen relationships across the community.
- Maintain current knowledge of relevant policies, resources, medical education practices, and accreditation expectations; perform other duties as assigned.
Posting Detail Information
Posting Number
S519P
Number of Vacancies
1
Desired Start Date
02/01/2027
Posting Date
10/29/2026
Open Until Filled
Yes
Special Instructions to Applicants
Attach online only your resume, cover letter, transcripts and contact information for three references.
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.
About Xavier Ochsner College of Medicine
In February 2024, the Xavier University of Louisiana Board of Trustees and the Ochsner Health Board of Directors approved the partnership to develop the Xavier Ochsner College of Medicine. Becoming the fifth allopathic Historically Black College and University (HBCU) medical school in the country.
Xavier University of Louisiana stands as a recognized leader in STEM and health science, producing more African American students who graduate from medical school each year than any other university in the country. Ochsner Health, Louisiana’s largest, academic health system with a long track record of excellence in medical education, is committed to exceptional, patient centered care and Ochsner Medical Center – New Orleans is the tertiary and quaternary care for Louisiana and the surrounding region. As the largest physician led clinically integrated network in the Gulf South, the Ochsner Health Network operates 46 hospitals and treated more than 1.5 million patients in 2022.
Xavier and Ochsner have been working together since the early 1980s. Through their ongoing partnership, Ochsner Health and Xavier University of Louisiana have advanced healthcare equity through several programs, including a program for physician assistants that has already graduated 108 students. By creating this new medical school, Xavier Ochsner College of Medicine is taking a big step toward improving healthcare for all the communities they serve. Together, they will train doctors who care deeply about their patients and understand the importance of diversity and high-quality medicine. In addition, Ochsner has 33 wide-ranging, accredited residency and fellowship programs.
Posting Details
Position Title
Xavier Ochsner College of Medicine - Lead Student Success Advisor
FLSA
Exempt
Department
XOCOM - Xavier Ochsner College of Medicine
Job Summary
Xavier Ochsner College of Medicine invites applications for a Student Success Advisor is a key member of the Xavier Ochsner College of Medicine’s Student Success Center (SSC), advancing the college’s mission to educate compassionate physician leaders. The Lead Student Success Advisor provides individualized academic guidance, learning support, proactive progress monitoring, and coordinated interventions for students across all four years of medical school.
Rooted in the college’s Student Societies and One-Stop Shop models, the Lead Student Success Advisor develops longitudinal relationships, creates individualized success plans, responds to early alerts, and connects students with resources across the medical school, Xavier University of Louisiana, and community partners. The ideal candidate is student-centered, organized, data-informed, culturally responsive, and skilled at managing multiple advising cases in a fast-paced academic medicine environment. AA/EOE
Minimum Qualifications
- Master’s degree in education, counseling, higher education, psychology, social work, student affairs, learning sciences, or a closely related field.
- Experience in medical education or health professions advising, including direct academic, learning-support, or student-success services.
- Familiarity with medical school curricula, NBME-style assessments, and USMLE Step 1 and Step 2 requirements.
- Experience using an early-alert, advising, or student-support system such as EAB Navigate, Starfish, or a comparable platform.
- Demonstrated success supporting students with varied educational backgrounds and handling sensitive information with professionalism, discretion, and confidentiality.
Preferred Qualifications
- Three or more years of progressively responsible experience in medical student advising, health professions education, academic support, or student success.
- Experience managing an advising caseload, developing academic success plans, monitoring intervention outcomes, and supporting USMLE or NBME preparation.
- Experience with AAMC Careers in Medicine, LCME documentation, continuous quality improvement, or academic medicine reporting.
- Experience collaborating with faculty and multidisciplinary student-support teams; doctoral degree or additional relevant graduate training preferred.
Work Hours
Full time & exempt position.
Knowledge, Education, Experience, and Proficiencies
- Ability to build trust, rapport, and meaningful advising relationships with medical students.
- Strong organization, case management, time management, and follow-through while managing multiple priorities.
- Ability to interpret academic performance data, assessment trends, utilization patterns, and student-progress indicators.
- Knowledge of academic advising, adult learning, student development, learning science, and evidence-informed study and test-taking strategies.
- Cultural humility and commitment to inclusive, equity-centered, and student-responsive advising practices.
- Strong written, verbal, facilitation, interpersonal, and collaborative skills in a multidisciplinary academic medicine environment.
- Professionalism, sound judgment, FERPA-compliant confidentiality, proficiency with common office and student-support platforms, and the ability to make timely referrals and escalations.
- Ability to travel between XOCOM, Xavier University, and affiliated sites and participate in occasional evening or weekend programs.
Essential Duties and Responsibilities
Individualized Advising & Longitudinal Student Support
- Provide individualized academic advising to an assigned caseload across all four years of medical school, including orientation, twice-per-semester meetings for M1/M2 students, and at least once-per-semester meetings for M3/M4 students.
- Help students understand curricular expectations, assessment structures, examination feedback, and academic behaviors associated with professionalism and success.
- Develop individualized academic success plans, study schedules, and learning strategies aligned with coursework, assessments, and student needs.
- Use consistent follow-up to promote accountability, resilience, self-directed learning, and progress toward degree completion.
Monitoring, Documentation & Early Intervention
- Maintain accurate, timely, and confidential documentation of advising meetings, concerns, early-alert responses, referrals, and intervention plans in EAB Navigate or the designated system.
- Respond to alerts from faculty, course directors, Society Heads, and other authorized partners; conduct structured needs assessments and develop personalized intervention plans.
- Monitor progress, complete active follow-up, and close the loop to verify that academic and support concerns are addressed.
- Escalate recurring, significant, or unresolved concerns to the Assistant Dean of Student Success and appropriate OME or OSA partners.
Collaboration with Society Heads & Support Teams
- Collaborate with Society Heads, Learning Specialists, the Coordinator of Student Care and Success, faculty, and Student Affairs colleagues to monitor trends and coordinate holistic support.
- Prepare concise advising updates and participate in Society meetings, quarterly reviews, and student case discussions with data-informed recommendations.
- Provide warm referrals and serve as a primary connector to Disability Services, Financial Aid, Counseling and Wellness, Career Services, the Registrar, and other institutional resources.
Student Development, Workshops & Programming
- Assist Society Heads with planning and delivering Society workshops, professional development sessions, and quarterly meetings.
- Co-lead sessions on study strategies, time and workload management, NBME and OSCE preparation, academic resilience, self-regulation, and self-directed learning.
- Support XOCOM’s pre-matriculation program through academic advising, foundational learning-skills instruction, and transition support.
- Support implementation of the AAMC Careers in Medicine program, including career exploration advising, student engagement, and documentation.
USMLE Step Preparation & Academic Skill Building
- Support USMLE Step 1 and Step 2 preparation by reviewing individualized study plans, timelines, readiness indicators, and practice examination performance.
- Help students translate assessment results into targeted study, test-taking, and clinical reasoning strategies.
- Collaborate with Society Heads and Learning Specialists to provide integrated Step programming, progress check-ins, referrals, and documented follow-up.
Data, Assessment & Accreditation
- Track student progress, service utilization, intervention trends, referrals, and outcomes for CSS reports and dashboards.
- Contribute to the CSS Annual Impact Report and LCME documentation related to advising, monitoring, learning support, and student services.
- Participate in continuous quality improvement initiatives and identify trends, systemic barriers, and opportunities to strengthen student-success structures.
Institutional Engagement & Other Duties
- Participate in XOCOM committees, special projects, and major events, including orientation, White Coat Ceremony, Convocation, Match Day, and graduation, to strengthen relationships across the community.
- Maintain current knowledge of relevant policies, resources, medical education practices, and accreditation expectations; perform other duties as assigned.
Posting Detail Information
Posting Number
S519P
Number of Vacancies
1
Desired Start Date
02/01/2027
Posting Date
10/29/2026
Open Until Filled
Yes
Special Instructions to Applicants
Attach online only your resume, cover letter, transcripts and contact information for three references.
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.
About Xavier Ochsner College of Medicine
In February 2024, the Xavier University of Louisiana Board of Trustees and the Ochsner Health Board of Directors approved the partnership to develop the Xavier Ochsner College of Medicine. Becoming the fifth allopathic Historically Black College and University (HBCU) medical school in the country.
Xavier University of Louisiana stands as a recognized leader in STEM and health science, producing more African American students who graduate from medical school each year than any other university in the country. Ochsner Health, Louisiana’s largest, academic health system with a long track record of excellence in medical education, is committed to exceptional, patient centered care and Ochsner Medical Center – New Orleans is the tertiary and quaternary care for Louisiana and the surrounding region. As the largest physician led clinically integrated network in the Gulf South, the Ochsner Health Network operates 46 hospitals and treated more than 1.5 million patients in 2022.
Xavier and Ochsner have been working together since the early 1980s. Through their ongoing partnership, Ochsner Health and Xavier University of Louisiana have advanced healthcare equity through several programs, including a program for physician assistants that has already graduated 108 students. By creating this new medical school, Xavier Ochsner College of Medicine is taking a big step toward improving healthcare for all the communities they serve. Together, they will train doctors who care deeply about their patients and understand the importance of diversity and high-quality medicine. In addition, Ochsner has 33 wide-ranging, accredited residency and fellowship programs.
See all 53+ H-1B Visa Student Success Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Student Success Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Student Success Coordinator
Frame your degree as field-specific
USCIS scrutinizes whether a Student Success Coordinator role genuinely requires a specialized degree. Align your transcript and credential evaluation to counseling, higher education, or student development, not general social sciences, to satisfy the specialty occupation standard.
Target cap-exempt institutions first
Colleges, universities, and nonprofit research organizations affiliated with higher education can file H-1B petitions year-round without lottery risk. Filtering your search to these employer types on Migrate Mate eliminates the March registration window as a constraint entirely.
Verify prevailing wage before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your metro area and experience level. Run your title and location through the OFLC Wage Search before accepting an offer so you know the floor the employer is legally required to meet.
Document advising hours and caseload size
H-1B RFEs for student affairs roles often challenge whether the position requires a degree rather than general experience. A detailed offer letter naming your student caseload, advising modality, and required theoretical frameworks strengthens the specialty occupation argument at petition stage.
Confirm E-Verify enrollment during offer review
STEM OPT employers must be E-Verify enrolled, and some institutions extend that requirement across all sponsored hires. Ask HR to confirm enrollment status before your start date, a lapse discovered after filing creates status complications USCIS will flag.
Use O*NET to anchor your job description
The O*NET profile for Student Success Coordinators lists the knowledge domains and educational requirements USCIS reviewers reference. Matching your offer letter language to those descriptors reduces the chance of a specialty occupation RFE by anchoring your duties to an established occupational framework.
H-1B Visa Student Success Coordinator: Frequently Asked Questions
Does a Student Success Coordinator role qualify as a specialty occupation for H-1B purposes?
It can, but it requires careful documentation. USCIS evaluates whether the position normally requires a bachelor's degree in a specific field like counseling, higher education administration, or student development. Roles that accept any bachelor's degree face RFEs. Your employer's offer letter and internal job requirements need to specify the field connection explicitly, not just list preferred qualifications.
Are universities better H-1B sponsors for this role than private companies?
Yes, for a structural reason: colleges, universities, and affiliated nonprofits are cap-exempt H-1B employers. They can file petitions at any point during the year without entering the annual lottery. For a Student Success Coordinator, this means your petition can move forward as soon as your employer is ready, rather than waiting for the April registration window. You can find cap-exempt employers with active H-1B filing history on Migrate Mate.
What happens to my H-1B status if I move from an advising role to a program management role at the same university?
A material change in job duties typically requires an amended H-1B petition before the new role begins. If your title changes, your SOC code shifts, or your responsibilities move significantly away from what was described in the original LCA, your employer needs to file an amendment with USCIS. Staying within the same department doesn't automatically exempt you from this requirement.
Can I transfer my H-1B to a community college if my current sponsoring university eliminates my position?
Yes. H-1B portability under AC21 lets you start working for a new cap-exempt employer as soon as the transfer petition is filed, as long as your original petition was approved and you've been in valid H-1B status. Community colleges qualify as cap-exempt institutions. Your 60-day grace period after termination gives you time to secure the new offer and have the petition filed before your status lapses.
Does my master's degree in higher education administration strengthen an H-1B petition for this role?
It does, particularly if the degree is in a field directly tied to student affairs, counseling, or educational leadership. A graduate credential in a closely related discipline makes it harder for USCIS to argue the position doesn't require specialized knowledge. Pair that with an offer letter that maps your specific duties to the theoretical frameworks covered in your degree program to build the strongest possible specialty occupation case.