H-2B Visa Event Coordinator Jobs
Event Coordinator jobs with H-2B visa sponsorship are available through U.S. employers running seasonal events, festivals, conferences, and resort programming. Employers must obtain DOL labor certification before sponsoring you, and the 66,000-visa annual cap means timing your application to the semi-annual filing windows is critical for this role.
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Get Access To All JobsINTRODUCTION
Pelham Hospitality is hiring a Junior Events Sales Coordinator!
We invite you to come join a company that is dedicated to you as an individual as well as our company success! Pelham Hospitality prides itself on being a great place to work as well as being Cape Cod's newest premier destination. We know that our people create that positive feeling you have when you walk through our doors, it's what we call "The Pelham Experience." If you would like to be part of this rapidly growing organization, we invite you to come join our wedding and events team.
Position Summary: The Junior Event Sales Coordinator assists the Sales and Event Department to drive revenue and plan, coordinate, and execute various events held at all Pelham Hospitality properties. This position provides hands-on experience in sales, event planning, event management, and customer service within a luxury hospitality group. In this position, you will train in each segment of the planning process. This includes administrative paperwork, event tasks and set up, event execution and management, planning, and selling. In this position, you will first learn to execute events accurately, followed by planning consistently and correctly with our existing clients and booked events, with a future goal of adding in sales as part of your main job responsibilities.
Responsibilities
- Assist the Sales team in prospecting and identifying potential clients for corporate events, weddings, and social gatherings.
- Support the management of event logistics, including room setups, audiovisual equipment, food and beverages arrangements, and decor setup.
- Assist with administrative tasks such as maintaining event calendars, databases, and communication records.
- Respond to lead requests and RFPs via email, phone and in-person tours.
- Maximize event revenue to include banquet food, banquet beverage, facility rental and equipment rental.
- Edit sales and catering materials as needed to suit the goals/objectives of sales prospects.
- Assist in planning and executing events from all market segments (Wedding/Corporate/Leisure).
- Provide exceptional customer service to clients and guests, addressing inquiries, and providing information about Pelham Hospitality Group facilities, services, and event options.
- Gain experience to ultimately plan event from start to finish according to requirements, target audience and objectives.
- Remain in line with finance goals. Keep event costs minimized while capitalizing on upsell opportunities with current clients.
- Assist in sourcing vendors and suppliers based on clients' needs.
- Coordinate all operations relative to event planning and execution in partnership with the lead Sales Coordinator per event.
- Assist the sales team in supervising staff in coordination with F&B Management (servers, bartenders, vendors) associated with private events.
- Prepare and distribute event proposals, contracts, and invoices to clients, ensuring accuracy and timely delivery.
- Assist in creating room blocks for our Pelham Hospitality properties that include on-site accommodations.
- Submit all aspects of the event for approval to Director of Sales based on industry standard timelines.
- Analyze the event's success and prepare reports communicating wrap up and notes for improvement.
- Regularly interact and communicate with Pelham team members and external vendors in a friendly, upbeat, professional, courteous manner.
- Attend relevant training sessions and departmental meetings to broaden understanding of Pelham Hospitality Group's operations and event management.
Requirements
- Outstanding communication (both verbal and written).
- Detail-oriented with exceptional organizational skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Basic understanding of sales principles and event planning concepts.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of TripleSeat is preferred.
- A knack for problem-solving.
- A team player with leadership skills.
- Creativity and problem-solving skills to address unforeseen challenges.
- Previous customer service experience is a plus.
- Familiarity with hospitality or resort industry is beneficial.
- BSc/BA in hospitality management or related field is preferred.
Physical Requirements:
- Must be able to move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
- Must be able to sit, stand or walk for an extended period of time or for an entire work shift (range from 8-12 hours).
- Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
- Work environment includes a fast-paced setting with varying noise and temperature levels.
- Shifts may include evenings, weekends, and holidays.
INTRODUCTION
Pelham Hospitality is hiring a Junior Events Sales Coordinator!
We invite you to come join a company that is dedicated to you as an individual as well as our company success! Pelham Hospitality prides itself on being a great place to work as well as being Cape Cod's newest premier destination. We know that our people create that positive feeling you have when you walk through our doors, it's what we call "The Pelham Experience." If you would like to be part of this rapidly growing organization, we invite you to come join our wedding and events team.
Position Summary: The Junior Event Sales Coordinator assists the Sales and Event Department to drive revenue and plan, coordinate, and execute various events held at all Pelham Hospitality properties. This position provides hands-on experience in sales, event planning, event management, and customer service within a luxury hospitality group. In this position, you will train in each segment of the planning process. This includes administrative paperwork, event tasks and set up, event execution and management, planning, and selling. In this position, you will first learn to execute events accurately, followed by planning consistently and correctly with our existing clients and booked events, with a future goal of adding in sales as part of your main job responsibilities.
Responsibilities
- Assist the Sales team in prospecting and identifying potential clients for corporate events, weddings, and social gatherings.
- Support the management of event logistics, including room setups, audiovisual equipment, food and beverages arrangements, and decor setup.
- Assist with administrative tasks such as maintaining event calendars, databases, and communication records.
- Respond to lead requests and RFPs via email, phone and in-person tours.
- Maximize event revenue to include banquet food, banquet beverage, facility rental and equipment rental.
- Edit sales and catering materials as needed to suit the goals/objectives of sales prospects.
- Assist in planning and executing events from all market segments (Wedding/Corporate/Leisure).
- Provide exceptional customer service to clients and guests, addressing inquiries, and providing information about Pelham Hospitality Group facilities, services, and event options.
- Gain experience to ultimately plan event from start to finish according to requirements, target audience and objectives.
- Remain in line with finance goals. Keep event costs minimized while capitalizing on upsell opportunities with current clients.
- Assist in sourcing vendors and suppliers based on clients' needs.
- Coordinate all operations relative to event planning and execution in partnership with the lead Sales Coordinator per event.
- Assist the sales team in supervising staff in coordination with F&B Management (servers, bartenders, vendors) associated with private events.
- Prepare and distribute event proposals, contracts, and invoices to clients, ensuring accuracy and timely delivery.
- Assist in creating room blocks for our Pelham Hospitality properties that include on-site accommodations.
- Submit all aspects of the event for approval to Director of Sales based on industry standard timelines.
- Analyze the event's success and prepare reports communicating wrap up and notes for improvement.
- Regularly interact and communicate with Pelham team members and external vendors in a friendly, upbeat, professional, courteous manner.
- Attend relevant training sessions and departmental meetings to broaden understanding of Pelham Hospitality Group's operations and event management.
Requirements
- Outstanding communication (both verbal and written).
- Detail-oriented with exceptional organizational skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Basic understanding of sales principles and event planning concepts.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of TripleSeat is preferred.
- A knack for problem-solving.
- A team player with leadership skills.
- Creativity and problem-solving skills to address unforeseen challenges.
- Previous customer service experience is a plus.
- Familiarity with hospitality or resort industry is beneficial.
- BSc/BA in hospitality management or related field is preferred.
Physical Requirements:
- Must be able to move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
- Must be able to sit, stand or walk for an extended period of time or for an entire work shift (range from 8-12 hours).
- Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
- Work environment includes a fast-paced setting with varying noise and temperature levels.
- Shifts may include evenings, weekends, and holidays.
See all 60+ H-2B Visa Event Coordinator Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as an Event Coordinator
Document your event coordination experience precisely
H-2B visa petitions require your employer to define the role narrowly. Gather contracts, itineraries, or employer letters that show you coordinated logistics for specific event types, not just general administrative work. Vague experience descriptions invite DOL scrutiny.
Target employers with recurring seasonal event programs
Resorts, convention centers, and festival operators who run the same annual programming are the strongest H-2B sponsors for event coordinators. They already know the petition timeline and have established relationships with immigration counsel.
Search verified H-2B employers on Migrate Mate
Use Migrate Mate to filter Event Coordinator roles by employers with confirmed H-2B filing history. This saves time you'd otherwise spend cold-contacting employers who've never navigated the DOL certification process for this occupation.
Check the OFLC Wage Search before negotiating your offer
Your employer must pay the DOL prevailing wage for Event Coordinators in the specific county where you'll work. Pull the OFLC Wage Search figures yourself so you enter salary discussions knowing the floor your employer is legally required to meet.
Confirm the employer files before the cap deadline
The H-2B cap fills fast, especially for the October-to-March winter half. Ask any prospective employer when they plan to submit their temporary labor certification to DOL, because late filers often miss the cap even with an approved job order.
Verify your job duties align with O*NET before the petition goes in
USCIS cross-references the duties listed on your I-129 petition against O*NET. If your employer describes your role too broadly or lists duties that fall outside the Event Coordinator occupation profile, you risk a request for evidence before approval.
Frequently Asked Questions
How do I find Event Coordinator jobs with H-2B visa sponsorship?
Migrate Mate is the most direct way to search. It surfaces Event Coordinator listings specifically from employers with H-2B filing history, so you're not applying to roles where sponsorship is uncertain. Filter by location and season to match your target filing window, since the H-2B cap is split into summer and winter halves with separate deadlines.
How does the H-2B annual cap affect Event Coordinator applicants?
USCIS issues 66,000 H-2B visas per fiscal year, split into 33,000 for October through March and 33,000 for April through September. Event coordinators working seasonal festivals or resort programming need their employer to file well before cap-filing dates, which typically fall months ahead of the actual start date. Missing the cap means waiting a full half-year for the next allocation.
Does my event coordination experience outside the U.S. count toward H-2B eligibility?
Yes, foreign work experience is fully valid for H-2B purposes. Your employer's petition to DOL must demonstrate that no qualified U.S. workers are available, not that you personally lack U.S. experience. What matters is that your duties match the Event Coordinator occupation as defined by DOL and that your employer can document the temporary, seasonal nature of the need.
Can an Event Coordinator on H-2B work at multiple venues or events during one season?
Your H-2B status ties you to the specific employer and worksite listed on the approved petition. If your employer runs events at multiple locations and lists all sites on the original petition, you can work across them. Changing employers or adding an unrelated client without a new petition filed by a separate sponsoring employer is not permitted under H-2B rules.