H-2B Visa Event Coordinator Jobs
Event Coordinator jobs with H-2B visa sponsorship are available through U.S. employers running seasonal events, festivals, conferences, and resort programming. Employers must obtain DOL labor certification before sponsoring you, and the 66,000-visa annual cap means timing your application to the semi-annual filing windows is critical for this role.
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Get Access To All JobsWHO WE ARE
Our dedicated team of professionals provide the full spectrum of landscape services. After 3 decades in business and more than 3,000 team members from coast-to-coast, we’re incredibly proud of the work that we do.
Our passion is our motivator and our focus is simple – create an extraordinary culture, care for our team members, give back to our communities & build a greener future.
THE POSITION
The Event Planner is responsible for planning, coordinating and executing company events while providing administrative support related to events and general organizational needs. This role requires a highly organized, detail-oriented professional who can manage multiple priorities, coordinate vendors and logistics and ensure events are executed seamlessly from planning through completion.
WHAT YOU WILL BE DOING
Event Planning
- Plan, coordinate and execute a variety of events across the country, including meetings, conferences, employee engagement events, executive offsites and other company events
- Manage event logistics, including venue selection, vendor negotiations, catering, audiovisual needs, transportation and travel, serving as the primary point of contact for internal stakeholders and external vendors
- Develop and manage event timelines, task lists, run-of-show documents and other planning materials, proactively monitoring responsibilities and resolving issues to ensure seamless execution
- Develop and manage event budgets, including accurate tracking and reporting of event-related expenses
- Conduct post-event evaluations and maintain event records, vendor information, processes and templates to improve the efficiency and effectiveness of future events
Administrative Oversight
- Provide general administrative and project support across the organization, including meeting coordination, scheduling and organizational logistics
- Prepare PowerPoint presentations, Excel spreadsheets and other project-related materials and documents
- Support company projects, activities and special initiatives in coordination with internal teams
- Provide additional administrative and project support based on organizational priorities
Requirements
- Proficient in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint)
- Quick learning self-starter who is excellent at time-management with the ability to multitask effectively
- Excellent written, oral communication and interpersonal skills
- Adept at problem-solving and decision-making while adapting to shifting priorities in a dynamic environment
Benefits
In addition to a great team environment, we have a strong benefits package for our team members:
- Competitive base salary
- Team based profit sharing program
- 401K for all employees with 3.5% company match
- Medical, dental, and vision coverage
- Paid Time Off Policy + 9 corporate holidays
This opportunity has a base range that represents a full-time annual salary of $70,000-90,000 (commensurate with experience).
WHO WE ARE
Our dedicated team of professionals provide the full spectrum of landscape services. After 3 decades in business and more than 3,000 team members from coast-to-coast, we’re incredibly proud of the work that we do.
Our passion is our motivator and our focus is simple – create an extraordinary culture, care for our team members, give back to our communities & build a greener future.
THE POSITION
The Event Planner is responsible for planning, coordinating and executing company events while providing administrative support related to events and general organizational needs. This role requires a highly organized, detail-oriented professional who can manage multiple priorities, coordinate vendors and logistics and ensure events are executed seamlessly from planning through completion.
WHAT YOU WILL BE DOING
Event Planning
- Plan, coordinate and execute a variety of events across the country, including meetings, conferences, employee engagement events, executive offsites and other company events
- Manage event logistics, including venue selection, vendor negotiations, catering, audiovisual needs, transportation and travel, serving as the primary point of contact for internal stakeholders and external vendors
- Develop and manage event timelines, task lists, run-of-show documents and other planning materials, proactively monitoring responsibilities and resolving issues to ensure seamless execution
- Develop and manage event budgets, including accurate tracking and reporting of event-related expenses
- Conduct post-event evaluations and maintain event records, vendor information, processes and templates to improve the efficiency and effectiveness of future events
Administrative Oversight
- Provide general administrative and project support across the organization, including meeting coordination, scheduling and organizational logistics
- Prepare PowerPoint presentations, Excel spreadsheets and other project-related materials and documents
- Support company projects, activities and special initiatives in coordination with internal teams
- Provide additional administrative and project support based on organizational priorities
Requirements
- Proficient in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint)
- Quick learning self-starter who is excellent at time-management with the ability to multitask effectively
- Excellent written, oral communication and interpersonal skills
- Adept at problem-solving and decision-making while adapting to shifting priorities in a dynamic environment
Benefits
In addition to a great team environment, we have a strong benefits package for our team members:
- Competitive base salary
- Team based profit sharing program
- 401K for all employees with 3.5% company match
- Medical, dental, and vision coverage
- Paid Time Off Policy + 9 corporate holidays
This opportunity has a base range that represents a full-time annual salary of $70,000-90,000 (commensurate with experience).
See all 56+ H-2B Visa Event Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-2B Visa Event Coordinator Jobs.
Get Access To All JobsTips for Finding Visa Sponsorship as an Event Coordinator
Document your event coordination experience precisely
H-2B visa petitions require your employer to define the role narrowly. Gather contracts, itineraries, or employer letters that show you coordinated logistics for specific event types, not just general administrative work. Vague experience descriptions invite DOL scrutiny.
Target employers with recurring seasonal event programs
Resorts, convention centers, and festival operators who run the same annual programming are the strongest H-2B sponsors for event coordinators. They already know the petition timeline and have established relationships with immigration counsel.
Search verified H-2B employers on Migrate Mate
Use Migrate Mate to filter Event Coordinator roles by employers with confirmed H-2B filing history. This saves time you'd otherwise spend cold-contacting employers who've never navigated the DOL certification process for this occupation.
Check the OFLC Wage Search before negotiating your offer
Your employer must pay the DOL prevailing wage for Event Coordinators in the specific county where you'll work. Pull the OFLC Wage Search figures yourself so you enter salary discussions knowing the floor your employer is legally required to meet.
Confirm the employer files before the cap deadline
The H-2B cap fills fast, especially for the October-to-March winter half. Ask any prospective employer when they plan to submit their temporary labor certification to DOL, because late filers often miss the cap even with an approved job order.
Verify your job duties align with O*NET before the petition goes in
USCIS cross-references the duties listed on your I-129 petition against O*NET. If your employer describes your role too broadly or lists duties that fall outside the Event Coordinator occupation profile, you risk a request for evidence before approval.
Frequently Asked Questions
How do I find Event Coordinator jobs with H-2B visa sponsorship?
Migrate Mate is the most direct way to search. It surfaces Event Coordinator listings specifically from employers with H-2B filing history, so you're not applying to roles where sponsorship is uncertain. Filter by location and season to match your target filing window, since the H-2B cap is split into summer and winter halves with separate deadlines.
How does the H-2B annual cap affect Event Coordinator applicants?
USCIS issues 66,000 H-2B visas per fiscal year, split into 33,000 for October through March and 33,000 for April through September. Event coordinators working seasonal festivals or resort programming need their employer to file well before cap-filing dates, which typically fall months ahead of the actual start date. Missing the cap means waiting a full half-year for the next allocation.
Does my event coordination experience outside the U.S. count toward H-2B eligibility?
Yes, foreign work experience is fully valid for H-2B purposes. Your employer's petition to DOL must demonstrate that no qualified U.S. workers are available, not that you personally lack U.S. experience. What matters is that your duties match the Event Coordinator occupation as defined by DOL and that your employer can document the temporary, seasonal nature of the need.
Can an Event Coordinator on H-2B work at multiple venues or events during one season?
Your H-2B status ties you to the specific employer and worksite listed on the approved petition. If your employer runs events at multiple locations and lists all sites on the original petition, you can work across them. Changing employers or adding an unrelated client without a new petition filed by a separate sponsoring employer is not permitted under H-2B rules.