H-2B Visa Office Coordinator Jobs
Office Coordinator jobs with H-2B visa sponsorship are available at seasonal resorts, event venues, and hospitality operations that need organized front-office support during peak periods. Employers must obtain a temporary labor certification from the DOL before filing, and the 66,000-visa annual cap means early applications have the best chance of approval.
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Get Access To All JobsJob Description
The Office Coordinator II is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Coordinator II will be required to interact with customers, visitors, and employees in a professional and pleasant manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
Job Responsibilities
- Analyzes and coordinates office operations and procedures such as typing, accounts payable, accounts receivable, payroll, flow of correspondence, filing, requisition of supplies, and other clerical services.
- Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
- Formulates procedures for detailed retention, protection, retrieval, transfer, and disposal of records.
- Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
- Coordinates activities of various clerical departments or workers with department.
- Assists unit management in the preparation of organizational invoices and monthly financial and other accounting responsibilities as needed.
- Help coordinate and oversee meetings within the office.
- Responsible for maintaining inventory for office supplies and stocking daily.
- Responsible for being the point person in the office for resolution to IT glitches and outages that affect the entire office.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
Qualifications
- Use logical thinking to perform a variety of office tasks that require special skills and knowledge
- Make decisions based on company policy and good judgment
- Follow instructions without close supervision
- Speak and write clearly and accurately
- Plan your own work and sometimes the work of others
- Proficient with all Microsoft Applications
- Requires basic accounting skills.
Education
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential.
Job Description
The Office Coordinator II is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Coordinator II will be required to interact with customers, visitors, and employees in a professional and pleasant manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
Job Responsibilities
- Analyzes and coordinates office operations and procedures such as typing, accounts payable, accounts receivable, payroll, flow of correspondence, filing, requisition of supplies, and other clerical services.
- Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
- Formulates procedures for detailed retention, protection, retrieval, transfer, and disposal of records.
- Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
- Coordinates activities of various clerical departments or workers with department.
- Assists unit management in the preparation of organizational invoices and monthly financial and other accounting responsibilities as needed.
- Help coordinate and oversee meetings within the office.
- Responsible for maintaining inventory for office supplies and stocking daily.
- Responsible for being the point person in the office for resolution to IT glitches and outages that affect the entire office.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
Qualifications
- Use logical thinking to perform a variety of office tasks that require special skills and knowledge
- Make decisions based on company policy and good judgment
- Follow instructions without close supervision
- Speak and write clearly and accurately
- Plan your own work and sometimes the work of others
- Proficient with all Microsoft Applications
- Requires basic accounting skills.
Education
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential.
See all Office Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Office Coordinator
Verify your role qualifies as temporary
H-2B visa sponsorship requires the employer to prove the Office Coordinator need is seasonal, peak-load, or intermittent. Before applying, confirm the job listing specifies a defined end date or peak season, not year-round employment.
Pull your O*NET occupation profile first
Consular officers and DOL reviewers reference O*NET when evaluating whether your background matches the role. Review the Office Coordinator task list there and align your resume language to the official occupation description before submitting applications.
Target employers with prior H-2B certification history
Resorts, ski lodges, and large event venues that sponsored H-2B workers before already understand the DOL certification process. Use Migrate Mate to filter Office Coordinator roles by employers with documented H-2B filing history, cutting your vetting time significantly.
Apply before January to beat the cap
The 66,000 annual H-2B cap splits into two halves: 33,000 for October through March and 33,000 for April through September. Employers filing for summer start dates often hit the cap by February, so getting your offer letter signed early is critical.
Prepare a duties letter from your previous employer
DOL reviewers assess whether your prior experience matches Office Coordinator duties like scheduling, vendor coordination, and front-desk operations. A signed letter detailing your past responsibilities strengthens the employer's temporary labor certification application and reduces RFE risk.
Confirm your employer files the I-129 after DOL certification
Many candidates don't realize the H-2B process requires two sequential federal steps: DOL labor certification first, then USCIS I-129 petition. Ask your prospective employer directly which step they're currently on before accepting an offer.
Frequently Asked Questions
How do I find Office Coordinator jobs with H-2B visa sponsorship?
Migrate Mate is built specifically for this search. It filters Office Coordinator listings by employers with verified H-2B filing history, so you're not cold-applying to companies unfamiliar with the sponsorship process. This matters because H-2B sponsorship requires the employer to initiate DOL certification, meaning they must already be willing and prepared to sponsor before you apply.
Does the H-2B annual cap affect when I can start an Office Coordinator job?
Yes, timing is one of the biggest practical challenges. The 66,000-visa annual cap divides into two halves by fiscal half-year, and the summer half routinely fills months before the April 1 season start. Employers must submit their DOL certification application at least 60 to 75 days before your proposed start date, so late offers often miss the cap window entirely.
What documents should I have ready when an employer offers H-2B sponsorship for an Office Coordinator role?
Prepare your valid passport, prior employment records showing administrative or office duties, any relevant certifications such as Microsoft Office or scheduling software credentials, and a detailed resume aligned to the O*NET Office Coordinator task list. Your employer will need these to support the DOL temporary labor certification and the USCIS I-129 petition, so having them ready speeds both filings.
Can I return for another H-2B season as an Office Coordinator if I worked on one before?
Yes. Returning workers have counted toward an expanded cap in prior years under DOL supplemental visa rules, and USCIS recognizes prior H-2B employment as evidence of nonimmigrant intent. Your employer will still need to file a new DOL certification and I-129 for each new period of employment, but your history as a compliant H-2B worker strengthens that application.
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