H-2B Visa Administrative Assistant Jobs
Administrative Assistant jobs with H-2B visa sponsorship hire seasonal workers to manage schedules, correspondence, and office operations for employers in hospitality, tourism, and event management. H-2B requires a temporary labor certification from the DOL and falls under the 66,000 annual cap, so employers file early for peak-season roles.
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Get Access To All JobsLocation: Houston TX (On-site/Hybrid)
Position Overview: We are seeking a proactive and detail-oriented Administrative Assistant to support daily office and field operations at one of our South Houston locations.
Primary Responsibilities:
- Coordinate inspections, maintenance, and service requests for office and shop facilities; obtain, compare, and submit vendor quotes for management review and approval.
- Manage incoming and outgoing mail and packages, ensuring timely distribution and shipment.
- Maintain accurate and up-to-date records, files, and databases. Organize documents, reports, and correspondence, ensuring easy retrieval when needed.
- Handle incoming calls, emails, and messages, directing them to the appropriate parties or providing information as needed.
- Perform general clerical duties, including filing, scanning, copying, and data entry.
- Manage office supplies by monitoring inventory levels and placing orders as needed.
- Prepare documents and reports using Microsoft Word and Excel, including letters, spreadsheets, templates, and reports.
- Manage the operations calendar including scheduling meetings and coordinating appointments.
- Assist employees and supervisors with timekeeping and payroll-related questions, including clocking in and out, reviewing timecards, identifying missing punches, and time-off requests.
- Provide support for tracking and uploading company credit card receipts and coding expenses in Ramp.
Qualifications
- 3+ years in an administrative or operations support role.
- Proficient with Microsoft 365 including Excel, SharePoint/OneDrive, and Teams.
Skills
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite.
- Excellent communication and interpersonal skills.
- Able to handle sensitive information and maintain confidentiality.
- Problem solving and critical thinking skills.
Dragonfly Pond Works is a leading environmental service company specializing in stormwater management. Since 2006, Dragonfly has provided routine maintenance and repairs on stormwater devices, lakes, ponds, wetlands, and underground facilities.
We are proudly an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Location: Houston TX (On-site/Hybrid)
Position Overview: We are seeking a proactive and detail-oriented Administrative Assistant to support daily office and field operations at one of our South Houston locations.
Primary Responsibilities:
- Coordinate inspections, maintenance, and service requests for office and shop facilities; obtain, compare, and submit vendor quotes for management review and approval.
- Manage incoming and outgoing mail and packages, ensuring timely distribution and shipment.
- Maintain accurate and up-to-date records, files, and databases. Organize documents, reports, and correspondence, ensuring easy retrieval when needed.
- Handle incoming calls, emails, and messages, directing them to the appropriate parties or providing information as needed.
- Perform general clerical duties, including filing, scanning, copying, and data entry.
- Manage office supplies by monitoring inventory levels and placing orders as needed.
- Prepare documents and reports using Microsoft Word and Excel, including letters, spreadsheets, templates, and reports.
- Manage the operations calendar including scheduling meetings and coordinating appointments.
- Assist employees and supervisors with timekeeping and payroll-related questions, including clocking in and out, reviewing timecards, identifying missing punches, and time-off requests.
- Provide support for tracking and uploading company credit card receipts and coding expenses in Ramp.
Qualifications
- 3+ years in an administrative or operations support role.
- Proficient with Microsoft 365 including Excel, SharePoint/OneDrive, and Teams.
Skills
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite.
- Excellent communication and interpersonal skills.
- Able to handle sensitive information and maintain confidentiality.
- Problem solving and critical thinking skills.
Dragonfly Pond Works is a leading environmental service company specializing in stormwater management. Since 2006, Dragonfly has provided routine maintenance and repairs on stormwater devices, lakes, ponds, wetlands, and underground facilities.
We are proudly an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Document your administrative experience by industry
H-2B visa is occupation-specific. Organize your work history by the industry you supported, such as hotel operations or resort management, so employers can match your background to their certified temporary need.
Target employers filing for peak seasons
H-2B cap slots split evenly between October and April start dates. Search for administrative openings at ski resorts, summer camps, and seasonal event venues that file DOL labor certifications every year for recurring roles.
Search verified sponsoring employers on Migrate Mate
Use Migrate Mate to filter Administrative Assistant roles by employers with H-2B filing history. This surfaces companies that have already run the DOL certification process, so you're not applying to employers who have never sponsored the visa.
Confirm the role matches your certified job duties
DOL approves H-2B petitions for a specific job description. Before accepting an offer, verify the duties listed in the labor certification match what you'll actually perform. Misalignment can create problems at the USCIS petition stage.
Ask your employer about E-Verify enrollment timing
H-2B workers must be work-authorized before starting, and E-Verify confirms that status. Ask during the offer stage whether your employer is already enrolled in E-Verify, since late enrollment can delay your start date.
Check the prevailing wage for your work location
Your employer must pay at least the DOL-certified prevailing wage for your county and occupation. Use the OFLC Wage Search before negotiations to confirm the wage in your offer aligns with what the employer filed with DOL.
Frequently Asked Questions
How do I find Administrative Assistant jobs with H-2B sponsorship?
Migrate Mate is the most direct way to find Administrative Assistant roles with confirmed H-2B sponsorship history. The platform surfaces employers that have previously filed H-2B labor certifications with the DOL, so you can focus on companies that already understand the process rather than cold-applying and hoping an employer will sponsor.
Does the H-2B annual cap affect when I should start my job search?
Timing matters significantly. The H-2B cap is 66,000 visas per fiscal year, split into two halves of 33,000 each for winter and summer seasons. Employers can file no earlier than 90 days before your start date, and cap slots fill quickly. Starting your search three to four months before your target start date gives employers enough lead time to file before the cap is reached.
What documents should I prepare before applying for H-2B Administrative Assistant roles?
Gather your passport, any prior U.S. visa records, employment reference letters that confirm administrative duties by job title, and educational credentials. Since the DOL labor certification is occupation-specific, employers need evidence that your background matches the certified role. A resume organized by administrative function and industry sector speeds up the employer's petition preparation considerably.
Can an Administrative Assistant role qualify for H-2B if the position seems general?
Yes, but the employer must demonstrate the need is genuinely temporary and tied to a seasonal peak, a one-time event, or an intermittent business demand. USCIS reviews whether the administrative workload is recurring and seasonal, not a permanent staffing gap. Employers in hospitality and event management typically have the strongest case because their administrative volume is tied to a defined busy season.
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