H-2B Visa Administrative Assistant Jobs
Administrative Assistant jobs with H-2B visa sponsorship hire seasonal workers to manage schedules, correspondence, and office operations for employers in hospitality, tourism, and event management. H-2B requires a temporary labor certification from the DOL and falls under the 66,000 annual cap, so employers file early for peak-season roles.
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Get Access To All JobsCatering & Conference Services Administrative Assistant
About Sandestin Golf and Beach Resort
Nestled between the sparkling waters of the Gulf of Mexico and the tranquil shores of Choctawhatchee Bay, Sandestin Golf and Beach Resort is Northwest Florida's premier destination for leisure, meetings, weddings, and special events. Spanning 2,400 breathtaking acres, our award-winning resort offers world-class accommodations, championship golf, marina activities, dining, shopping, and unforgettable guest experiences.
At Sandestin, our success is built on the exceptional people who create memorable moments for our guests every day. We are committed to fostering a supportive, collaborative, and rewarding workplace where team members can grow their careers while making a meaningful impact. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in delivering outstanding service, we'd love to welcome you to our team.
Position Summary
The Catering & Conference Services Administrative Assistant plays a vital role in supporting the successful planning and execution of meetings, conferences, weddings, and special events throughout the resort. This position provides administrative and operational support to the Catering and Conference Services team while serving as a professional resource for guests, clients, and internal departments.
The ideal candidate is highly organized, detail-oriented, proactive, and committed to delivering exceptional customer service while managing multiple priorities in a dynamic hospitality environment.
Essential Duties and Responsibilities
- Provide administrative support to the Catering and Conference Services Managers to ensure seamless event planning and execution.
- Compose, prepare, edit, and distribute confidential correspondence, reports, contracts, presentations, and other business documents.
- Maintain strict confidentiality of company records, personnel information, employee communications, salary adjustments, performance reviews, and other sensitive documents.
- Serve as custodian of departmental records and corporate documents, ensuring accurate organization and filing.
- Prepare, copy, organize, and distribute Banquet Event Orders (BEOs) in accordance with departmental standards and timelines.
- Maintain and update the Master Banquet Event Order Book to ensure event information remains accurate and current.
- Process, copy, and distribute Booking Recaps and event-related documentation as directed by the Catering and Conference Services team.
- Answer incoming calls, emails, and correspondence professionally, responding independently when appropriate and directing inquiries as needed.
- Assist meeting planners, event attendees, and resort guests with business center services and event-related requests.
- Prepare welcome packets, information packets, memorandums, event materials, and client communications.
- Compile, generate, and distribute departmental reports, schedules, and event summaries as needed.
- Coordinate with internal departments to ensure accurate communication and successful execution of client events.
- Assist guests by providing resort information, directions, transportation guidance, and solutions to service-related concerns.
- Support departmental projects, special events, and administrative initiatives.
- Maintain professional relationships with guests, clients, vendors, and team members.
- Perform additional duties and special projects as assigned by the Director of Catering & Conference Services or Catering & Conference Services Managers.
Education and Experience
High School Diploma or General Education Degree (GED) required. Previous administrative, hospitality, event planning, customer service, or office support experience preferred. Equivalent combination of education, training, and experience may be considered.
Required Skills and Qualifications
- Exceptional organizational and time-management skills with strong attention to detail.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Strong customer service skills with a professional and welcoming demeanor.
- Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
- Ability to work independently while also collaborating effectively with cross-functional teams.
- Strong problem-solving and critical-thinking skills.
- Ability to follow written, verbal, and diagrammed instructions accurately.
- Commitment to maintaining positive working relationships and contributing to a culture of teamwork and service excellence.
- Must be able to speak, read, write, and understand English.
Physical Requirements
- Work is performed both indoors and outdoors depending on operational needs and event locations.
- Indoor work is conducted in a climate-controlled environment; outdoor work may involve varying weather conditions.
- Must be able to stand and walk for extended periods, up to five (5) hours at a time.
- Must be able to move efficiently between meetings, event spaces, offices, and guest areas throughout the resort.
- Must be able to manage multiple responsibilities and changing priorities simultaneously.
- Must be able to lift, carry, push, and pull materials and equipment weighing up to 25–50 pounds.
- Must occasionally push or pull carts and equipment weighing up to 200 pounds.
- Requires frequent sitting, standing, walking, bending, reaching, climbing, grasping, typing, and repetitive hand movements.
- Requires continuous verbal communication and active listening while interacting with guests, clients, managers, and team members.
- Requires visual acuity for reading documents, reviewing event details, data entry, and operating computer systems.
- Requires near vision, depth perception, and manual dexterity to operate computers, office equipment, and other necessary tools.
Why Join Sandestin?
- Work in one of the most beautiful resort destinations in Florida.
- Be part of a team dedicated to creating memorable guest experiences.
- Collaborate with hospitality professionals in a dynamic and rewarding environment.
- Gain valuable experience in meetings, events, hospitality, and resort operations.
- Opportunities for professional development and career growth.
EOE M/D/F/V
Catering & Conference Services Administrative Assistant
About Sandestin Golf and Beach Resort
Nestled between the sparkling waters of the Gulf of Mexico and the tranquil shores of Choctawhatchee Bay, Sandestin Golf and Beach Resort is Northwest Florida's premier destination for leisure, meetings, weddings, and special events. Spanning 2,400 breathtaking acres, our award-winning resort offers world-class accommodations, championship golf, marina activities, dining, shopping, and unforgettable guest experiences.
At Sandestin, our success is built on the exceptional people who create memorable moments for our guests every day. We are committed to fostering a supportive, collaborative, and rewarding workplace where team members can grow their careers while making a meaningful impact. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in delivering outstanding service, we'd love to welcome you to our team.
Position Summary
The Catering & Conference Services Administrative Assistant plays a vital role in supporting the successful planning and execution of meetings, conferences, weddings, and special events throughout the resort. This position provides administrative and operational support to the Catering and Conference Services team while serving as a professional resource for guests, clients, and internal departments.
The ideal candidate is highly organized, detail-oriented, proactive, and committed to delivering exceptional customer service while managing multiple priorities in a dynamic hospitality environment.
Essential Duties and Responsibilities
- Provide administrative support to the Catering and Conference Services Managers to ensure seamless event planning and execution.
- Compose, prepare, edit, and distribute confidential correspondence, reports, contracts, presentations, and other business documents.
- Maintain strict confidentiality of company records, personnel information, employee communications, salary adjustments, performance reviews, and other sensitive documents.
- Serve as custodian of departmental records and corporate documents, ensuring accurate organization and filing.
- Prepare, copy, organize, and distribute Banquet Event Orders (BEOs) in accordance with departmental standards and timelines.
- Maintain and update the Master Banquet Event Order Book to ensure event information remains accurate and current.
- Process, copy, and distribute Booking Recaps and event-related documentation as directed by the Catering and Conference Services team.
- Answer incoming calls, emails, and correspondence professionally, responding independently when appropriate and directing inquiries as needed.
- Assist meeting planners, event attendees, and resort guests with business center services and event-related requests.
- Prepare welcome packets, information packets, memorandums, event materials, and client communications.
- Compile, generate, and distribute departmental reports, schedules, and event summaries as needed.
- Coordinate with internal departments to ensure accurate communication and successful execution of client events.
- Assist guests by providing resort information, directions, transportation guidance, and solutions to service-related concerns.
- Support departmental projects, special events, and administrative initiatives.
- Maintain professional relationships with guests, clients, vendors, and team members.
- Perform additional duties and special projects as assigned by the Director of Catering & Conference Services or Catering & Conference Services Managers.
Education and Experience
High School Diploma or General Education Degree (GED) required. Previous administrative, hospitality, event planning, customer service, or office support experience preferred. Equivalent combination of education, training, and experience may be considered.
Required Skills and Qualifications
- Exceptional organizational and time-management skills with strong attention to detail.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Strong customer service skills with a professional and welcoming demeanor.
- Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
- Ability to work independently while also collaborating effectively with cross-functional teams.
- Strong problem-solving and critical-thinking skills.
- Ability to follow written, verbal, and diagrammed instructions accurately.
- Commitment to maintaining positive working relationships and contributing to a culture of teamwork and service excellence.
- Must be able to speak, read, write, and understand English.
Physical Requirements
- Work is performed both indoors and outdoors depending on operational needs and event locations.
- Indoor work is conducted in a climate-controlled environment; outdoor work may involve varying weather conditions.
- Must be able to stand and walk for extended periods, up to five (5) hours at a time.
- Must be able to move efficiently between meetings, event spaces, offices, and guest areas throughout the resort.
- Must be able to manage multiple responsibilities and changing priorities simultaneously.
- Must be able to lift, carry, push, and pull materials and equipment weighing up to 25–50 pounds.
- Must occasionally push or pull carts and equipment weighing up to 200 pounds.
- Requires frequent sitting, standing, walking, bending, reaching, climbing, grasping, typing, and repetitive hand movements.
- Requires continuous verbal communication and active listening while interacting with guests, clients, managers, and team members.
- Requires visual acuity for reading documents, reviewing event details, data entry, and operating computer systems.
- Requires near vision, depth perception, and manual dexterity to operate computers, office equipment, and other necessary tools.
Why Join Sandestin?
- Work in one of the most beautiful resort destinations in Florida.
- Be part of a team dedicated to creating memorable guest experiences.
- Collaborate with hospitality professionals in a dynamic and rewarding environment.
- Gain valuable experience in meetings, events, hospitality, and resort operations.
- Opportunities for professional development and career growth.
EOE M/D/F/V
See all 52+ H-2B Visa Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-2B Visa Administrative Assistant Jobs.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Document your administrative experience by industry
H-2B visa is occupation-specific. Organize your work history by the industry you supported, such as hotel operations or resort management, so employers can match your background to their certified temporary need.
Target employers filing for peak seasons
H-2B cap slots split evenly between October and April start dates. Search for administrative openings at ski resorts, summer camps, and seasonal event venues that file DOL labor certifications every year for recurring roles.
Search verified sponsoring employers on Migrate Mate
Use Migrate Mate to filter Administrative Assistant roles by employers with H-2B filing history. This surfaces companies that have already run the DOL certification process, so you're not applying to employers who have never sponsored the visa.
Confirm the role matches your certified job duties
DOL approves H-2B petitions for a specific job description. Before accepting an offer, verify the duties listed in the labor certification match what you'll actually perform. Misalignment can create problems at the USCIS petition stage.
Ask your employer about E-Verify enrollment timing
H-2B workers must be work-authorized before starting, and E-Verify confirms that status. Ask during the offer stage whether your employer is already enrolled in E-Verify, since late enrollment can delay your start date.
Check the prevailing wage for your work location
Your employer must pay at least the DOL-certified prevailing wage for your county and occupation. Use the OFLC Wage Search before negotiations to confirm the wage in your offer aligns with what the employer filed with DOL.
Frequently Asked Questions
How do I find Administrative Assistant jobs with H-2B sponsorship?
Migrate Mate is the most direct way to find Administrative Assistant roles with confirmed H-2B sponsorship history. The platform surfaces employers that have previously filed H-2B labor certifications with the DOL, so you can focus on companies that already understand the process rather than cold-applying and hoping an employer will sponsor.
Does the H-2B annual cap affect when I should start my job search?
Timing matters significantly. The H-2B cap is 66,000 visas per fiscal year, split into two halves of 33,000 each for winter and summer seasons. Employers can file no earlier than 90 days before your start date, and cap slots fill quickly. Starting your search three to four months before your target start date gives employers enough lead time to file before the cap is reached.
What documents should I prepare before applying for H-2B Administrative Assistant roles?
Gather your passport, any prior U.S. visa records, employment reference letters that confirm administrative duties by job title, and educational credentials. Since the DOL labor certification is occupation-specific, employers need evidence that your background matches the certified role. A resume organized by administrative function and industry sector speeds up the employer's petition preparation considerably.
Can an Administrative Assistant role qualify for H-2B if the position seems general?
Yes, but the employer must demonstrate the need is genuinely temporary and tied to a seasonal peak, a one-time event, or an intermittent business demand. USCIS reviews whether the administrative workload is recurring and seasonal, not a permanent staffing gap. Employers in hospitality and event management typically have the strongest case because their administrative volume is tied to a defined busy season.