H-2B Visa Administrative Assistant Jobs
Administrative Assistant jobs with H-2B visa sponsorship hire seasonal workers to manage schedules, correspondence, and office operations for employers in hospitality, tourism, and event management. H-2B requires a temporary labor certification from the DOL and falls under the 66,000 annual cap, so employers file early for peak-season roles.
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Get Access To All JobsINTRODUCTION
Kelly® in partnership with Johnson & Johnson - We are looking for a Senior Administrative Assistant to work at Johnson and Johnson in Horsham, PA. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.
Salary/Pay Rate/Compensation: $34.22
Hybrid - 3 days Onsite - 2 Days Remote
Responsibilities
- Maintain highly fluid calendars, and proactively handle complicated priorities to accommodate the most critical business needs
- The ability to work collaboratively and be proactive to anticipate management’s needs and the flexibility to pivot as business needs change
- Familiarity with the logistics of meeting planning including onsite/offsite meetings
- Prepare and validate monthly expense reports
- Make and handle travel arrangements
- Develop and maintain organizational documentation and data management (organization charts, distribution lists, team lists, vacation and holiday calendars)
- Facilitate onboarding of new employees as well as process all employee transitions (transfers and terminations)
- Lead certain procurement workflows (e.g. check requisitions)
- Work with team members on larger projects and programs
- Troubleshoot workplace facility/technology issues and handle office supplies
- Support other Immunology marketing teams ad hoc administrative needs on an as-needed basis and across a wide range of matters
BASIC QUALIFICATIONS
- A minimum of a high school diploma is required. Advanced education or training preferred.
- At least 5 years of administrative experience is required.
- Experience providing support to large and dynamic teams is required.
- The ability to prioritize and achieve results in a fast-paced environment is required.
- Organizational skills and the ability to be very flexible while handling conflicting, shifting, and competing priorities with minimal direction are required.
- Exceptional interpersonal skills and the ability to communicate effectively with all levels of the organization is required.
- Takes initiatives that lead to the resolution of problems, anticipates the situation, acts logically and follows through as required.
- The ability to apply excellent judgment and high emotional intelligence in difficult situations and with varied team members is required. Comfortable with ambiguity and uncertainty.
- Proven ability to work in concert with and collaboratively as part of a team is required.
- Excellent verbal and written communications skills, with extraordinary problem-solving skills, are required.
- Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Co-Pilot and Outlook) is required.
- Experience handling complex calendars via Outlook.
PREFERRED QUALIFICATIONS
- Knowledge with HR systems, productivity tools and portal technology (i.e. Global Services, Workday, SharePoint, Teams, IRIS, Concur) is preferred.
INTRODUCTION
Kelly® in partnership with Johnson & Johnson - We are looking for a Senior Administrative Assistant to work at Johnson and Johnson in Horsham, PA. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.
Salary/Pay Rate/Compensation: $34.22
Hybrid - 3 days Onsite - 2 Days Remote
Responsibilities
- Maintain highly fluid calendars, and proactively handle complicated priorities to accommodate the most critical business needs
- The ability to work collaboratively and be proactive to anticipate management’s needs and the flexibility to pivot as business needs change
- Familiarity with the logistics of meeting planning including onsite/offsite meetings
- Prepare and validate monthly expense reports
- Make and handle travel arrangements
- Develop and maintain organizational documentation and data management (organization charts, distribution lists, team lists, vacation and holiday calendars)
- Facilitate onboarding of new employees as well as process all employee transitions (transfers and terminations)
- Lead certain procurement workflows (e.g. check requisitions)
- Work with team members on larger projects and programs
- Troubleshoot workplace facility/technology issues and handle office supplies
- Support other Immunology marketing teams ad hoc administrative needs on an as-needed basis and across a wide range of matters
BASIC QUALIFICATIONS
- A minimum of a high school diploma is required. Advanced education or training preferred.
- At least 5 years of administrative experience is required.
- Experience providing support to large and dynamic teams is required.
- The ability to prioritize and achieve results in a fast-paced environment is required.
- Organizational skills and the ability to be very flexible while handling conflicting, shifting, and competing priorities with minimal direction are required.
- Exceptional interpersonal skills and the ability to communicate effectively with all levels of the organization is required.
- Takes initiatives that lead to the resolution of problems, anticipates the situation, acts logically and follows through as required.
- The ability to apply excellent judgment and high emotional intelligence in difficult situations and with varied team members is required. Comfortable with ambiguity and uncertainty.
- Proven ability to work in concert with and collaboratively as part of a team is required.
- Excellent verbal and written communications skills, with extraordinary problem-solving skills, are required.
- Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Co-Pilot and Outlook) is required.
- Experience handling complex calendars via Outlook.
PREFERRED QUALIFICATIONS
- Knowledge with HR systems, productivity tools and portal technology (i.e. Global Services, Workday, SharePoint, Teams, IRIS, Concur) is preferred.
See all 37+ H-2B Visa Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-2B Visa Administrative Assistant Jobs.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Document your administrative experience by industry
H-2B visa is occupation-specific. Organize your work history by the industry you supported, such as hotel operations or resort management, so employers can match your background to their certified temporary need.
Target employers filing for peak seasons
H-2B cap slots split evenly between October and April start dates. Search for administrative openings at ski resorts, summer camps, and seasonal event venues that file DOL labor certifications every year for recurring roles.
Search verified sponsoring employers on Migrate Mate
Use Migrate Mate to filter Administrative Assistant roles by employers with H-2B filing history. This surfaces companies that have already run the DOL certification process, so you're not applying to employers who have never sponsored the visa.
Confirm the role matches your certified job duties
DOL approves H-2B petitions for a specific job description. Before accepting an offer, verify the duties listed in the labor certification match what you'll actually perform. Misalignment can create problems at the USCIS petition stage.
Ask your employer about E-Verify enrollment timing
H-2B workers must be work-authorized before starting, and E-Verify confirms that status. Ask during the offer stage whether your employer is already enrolled in E-Verify, since late enrollment can delay your start date.
Check the prevailing wage for your work location
Your employer must pay at least the DOL-certified prevailing wage for your county and occupation. Use the OFLC Wage Search before negotiations to confirm the wage in your offer aligns with what the employer filed with DOL.
Frequently Asked Questions
How do I find Administrative Assistant jobs with H-2B sponsorship?
Migrate Mate is the most direct way to find Administrative Assistant roles with confirmed H-2B sponsorship history. The platform surfaces employers that have previously filed H-2B labor certifications with the DOL, so you can focus on companies that already understand the process rather than cold-applying and hoping an employer will sponsor.
Does the H-2B annual cap affect when I should start my job search?
Timing matters significantly. The H-2B cap is 66,000 visas per fiscal year, split into two halves of 33,000 each for winter and summer seasons. Employers can file no earlier than 90 days before your start date, and cap slots fill quickly. Starting your search three to four months before your target start date gives employers enough lead time to file before the cap is reached.
What documents should I prepare before applying for H-2B Administrative Assistant roles?
Gather your passport, any prior U.S. visa records, employment reference letters that confirm administrative duties by job title, and educational credentials. Since the DOL labor certification is occupation-specific, employers need evidence that your background matches the certified role. A resume organized by administrative function and industry sector speeds up the employer's petition preparation considerably.
Can an Administrative Assistant role qualify for H-2B if the position seems general?
Yes, but the employer must demonstrate the need is genuinely temporary and tied to a seasonal peak, a one-time event, or an intermittent business demand. USCIS reviews whether the administrative workload is recurring and seasonal, not a permanent staffing gap. Employers in hospitality and event management typically have the strongest case because their administrative volume is tied to a defined busy season.