Office Manager Jobs in San Jose, CA

Business Office Manager

Fulltime - Salary

Pay Range: $104,000K/year

Exempt

Schedule: Monday - Friday

Make a difference by providing great care and love for our treasured residents.

At MorningStar Senior Living, we talk a lot about culture. In fact, we rather obsess about it. For without a transformative culture, we cannot begin to elevate and celebrate the lives of our resident-heroes, and be ourselves changed for the good in the process. So, we seek great hearts, other people like us, who care and want to do work that matters. We select people like us who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership.

JOB SUMMARY

Business Office Managers are vital to our communities’ success, handling both Human Resources and Financial functions. The role is responsible for Accounts Receivable duties including: Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module. Accounts Payable duties including: invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s. Human Resources duties including: Processing payroll, timesheet corrections, entering new employees into system, onboarding and orientation, assemble and maintain personnel files, managing unemployment claims, and workers compensation claims. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

BENEFITS

• Health Insurance offerings such as medical, dental, and vision insurance
• Other Insurance offerings such as life, disability, accident, and critical illness insurance
• 401k plan with matching
• HSA options
• Employee assistance programs
• Paid sick, vacation and birthday!
• Career development programs and opportunity for advancement
• Charitable and philanthropic opportunities
• Tuition Reimbursement
• Free shift meal!

POSITION OVERVIEW

• Work with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
• Work with Reporting Accountant to ensure all financial information has been entered and accounted for appropriately to produce consistent and accurate financial reporting.
• Maintain Resident administrative files.
• Manage Concierge team.
• Assist Executive Director and Reporting Accountant in developing annual admin budgets.
• Pay pending invoices and make bank deposits.
• Processing Payroll.
• Manage new hire paperwork including monitoring proper documentation for I-9’s, drug tests, background checks, reference checks and ensure that all required forms are signed and filed in their proper places.
• Participate in new hire orientation to review the topics of HR & Payroll.
• Monitor employee benefits eligibility & submitting insurance & 401(k) applications.
• Pay taxes when required.
• Monitor employee vacation and sick hour balances.
• Manage Employee Appreciation Program.
• Run background checks, manage TB tests, and pre-employment exams.
• Work with Regional HR Manager to ensure compliance of COBRA, FMLA and other regulatory issues.
• Supply requested information to owner, CEO, CFO, Reporting Accountant, accounting firms, auditors, etc.
• Collect accounts receivable and prevent past due accounts.
• Prepare daily, weekly, monthly and annual reports and summaries as needed or requested.
• Work with third-party payers.
• Maintain professional confidentiality.

QUALIFICATIONS

• Demonstration of our Core Values: Love, Kindness, Honesty, Goodness, Fairness, Respect.
• Education: Minimum high school diploma; associates or bachelor’s degree in business, accounting or related field preferred.
• Experience: Minimum 2 years bookkeeping, human resources, and/or office management experience.
• Job Knowledge: Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
• Other: Work well with people including staff, residents and families, meet deadlines, organize and prioritize the work load. Positive attitude, compassion for the elderly and thoughtful conduct are important.

EEO

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.