Office Manager Jobs in Philadelphia, PA
Office Manager jobs in Philadelphia are concentrated in Center City, University City, and the Navy Yard, with steady demand across healthcare systems, professional services firms, and education institutions. Employers hiring right now include Toogeza, HHM Hotels, and CO-MHAR. Find a role that fits below and apply directly.
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Assist in overseeing front office operations to include supervising front office personal in accordance with established guest service and sustainability standards.
Potential Career Path
Front Office Manager – Rooms Division Manager – Assistant General Manager
Essential Job Functions
- Interview, select, train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values.
- Oversee all front office operations in the absence of the Front Office Manager or Assistant General Manager.
- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.
- Assist in monitoring of front office financial operations and ensure
front office compliance with accounting controls and procedures.
- Assist in development, implementation and monitoring of daily, weekly, monthly, and annual department-wide budgets and forecasts.
- Review, submit for approval, and order capital budget items as required.
- Review correspondence from guests and incident logs; direct staff according to information obtained.
- Ensure front office supplies and merchandise for the gift shop and or market are fully stocked, and inventory is maintained.
- Work with the Sales office to ensure group resumes and group rooming lists are inputted and maintained.
- Monitor occupancy of guest room space to ensure most efficient use and
minimize overbooking.
- Follow sustainability guidelines and practices related to HHM’s EarthView program.
- Practice safe work habits, wear protective safety equipment and follow
MSDS and OSHA standards.
- Perform other duties as requested by management.
Position Requirements
- Associate or Bachelor’s degree preferred.
- 1 to 3 years hospitality related experience, including front desk operations experience.
HHM Hotels Benefits and Perks
- Competitive wages for full time and part time opportunities
- Medical, Dental and Vision Health Insurance
- Paid Time Off
- 401k Company Match
- Daily Pay
- Free Basic Life Insurance
- 24/7 access to TELUS Health, a confidential work-life resource.
- Travel Discounts
- Commuter Transit and Commuter Parking Benefits
- Employee Assistance and Wellness Program
- Educational/Professional Development
- Referral Bonus Program
Work Environment and Context
- Work schedule varies and may include working on holidays and weekends and alternate shifts.
- Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling, or crouching.
What We Believe
People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It
Assist in overseeing front office operations to include supervising front office personal in accordance with established guest service and sustainability standards.
Potential Career Path
Front Office Manager – Rooms Division Manager – Assistant General Manager
Essential Job Functions
- Interview, select, train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values.
- Oversee all front office operations in the absence of the Front Office Manager or Assistant General Manager.
- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.
- Assist in monitoring of front office financial operations and ensure
front office compliance with accounting controls and procedures.
- Assist in development, implementation and monitoring of daily, weekly, monthly, and annual department-wide budgets and forecasts.
- Review, submit for approval, and order capital budget items as required.
- Review correspondence from guests and incident logs; direct staff according to information obtained.
- Ensure front office supplies and merchandise for the gift shop and or market are fully stocked, and inventory is maintained.
- Work with the Sales office to ensure group resumes and group rooming lists are inputted and maintained.
- Monitor occupancy of guest room space to ensure most efficient use and
minimize overbooking.
- Follow sustainability guidelines and practices related to HHM’s EarthView program.
- Practice safe work habits, wear protective safety equipment and follow
MSDS and OSHA standards.
- Perform other duties as requested by management.
Position Requirements
- Associate or Bachelor’s degree preferred.
- 1 to 3 years hospitality related experience, including front desk operations experience.
HHM Hotels Benefits and Perks
- Competitive wages for full time and part time opportunities
- Medical, Dental and Vision Health Insurance
- Paid Time Off
- 401k Company Match
- Daily Pay
- Free Basic Life Insurance
- 24/7 access to TELUS Health, a confidential work-life resource.
- Travel Discounts
- Commuter Transit and Commuter Parking Benefits
- Employee Assistance and Wellness Program
- Educational/Professional Development
- Referral Bonus Program
Work Environment and Context
- Work schedule varies and may include working on holidays and weekends and alternate shifts.
- Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling, or crouching.
What We Believe
People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It
See All 135+ Office Manager Jobs in Philadelphia
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Find Office Manager JobsOffice Manager Job Market in Philadelphia
Who's Hiring
- Toogeza10T
- HHM Hotels10
- CO-MHAR10
- Bedrock Care10
- Delta Hotels10
Office Manager Jobs in Philadelphia: Frequently Asked Questions
How do I get a office manager job in Philadelphia?
Philadelphia's strongest hiring comes from its healthcare networks, law firms, universities, and financial services offices concentrated in Center City and University City. Candidates who stand out typically combine experience with scheduling, vendor coordination, and budget oversight. Familiarity with the fast-paced environment of a medical or legal office gives applicants a practical edge in this market, where employers value candidates who can manage operations with minimal supervision.
Which companies hire office managers in Philadelphia?
Companies currently hiring office managers in Philadelphia include Toogeza, HHM Hotels, and CO-MHAR, per current listings on Migrate Mate as of October 2026. Philadelphia's mix of major hospital networks, regional law firms, and mid-size professional services companies means consistent year-round demand across both large organizations and growing businesses.
Are there remote office manager jobs in Philadelphia?
Yes, though remote availability is limited since most office manager roles involve on-site coordination, facilities oversight, and in-person team support. About 26% of office manager openings tied to Philadelphia are remote or hybrid as of October 2026, with hybrid arrangements most common at technology-adjacent firms and corporate headquarters in Center City.
How can I get a office manager job in Philadelphia with little or no experience?
The most realistic entry path in Philadelphia is through an administrative assistant or office coordinator role, particularly at one of the city's many healthcare providers, nonprofit organizations, or professional services firms that promote from within. Starting in patient services coordination at a Philadelphia health system or as a front-desk coordinator at a Center City law office gives hands-on exposure to operations that directly translates to an office manager role.
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