Office Manager Jobs in Seattle, WA

Help Build a Great Workplace and Support a Growing Engineering Firm

Jacobson Consulting Engineers is seeking an Office & Business Operations Manager to play a key role in supporting our employees, projects, and day-to-day business operations.

This position serves as the operational backbone of our growing civil engineering consulting firm, with responsibilities spanning office management, human resources, recruiting, payroll, accounting administration, project data management, marketing support, and employee engagement.

You'll work directly with company leadership, help shape our employee experience and culture, support strategic initiatives, and contribute to the continued growth of the company.

What You'll Do

Business Operations, Accounting & Office Management (45-55%)

• Manage client invoicing, accounts payable, and accounts receivable
• Coordinate payroll and benefits administration
• Oversee office operations, vendors, and business systems
• Support financial reporting and project tracking
• Improve internal processes and operational efficiency

Human Resources & Recruiting (25-30%)

• Coordinate recruiting, onboarding, and employee transitions
• Maintain employee records and HR programs
• Support employee reviews, benefits, and professional development
• Help foster a positive and engaging workplace culture

Marketing, Business Development & Project Support (15-20%)

• Coordinate SOQs, resumes, project descriptions, and marketing materials
• Support website updates and social media
• Maintain project data and CRM systems
• Assist with networking, client relationship, and business development initiatives

What We're Looking For

• 2+ years of experience in operations, office management, accounting, HR, recruiting, or a related role
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and recurring deadlines
• High attention to detail and discretion with confidential information
• Proficiency with Microsoft 365

Preferred Experience: QuickBooks Online, BigTime, Adobe Creative Suite (InDesign, Acrobat, Photoshop), CRM platforms, HR administration, or professional services firms in the engineering, architecture, construction, or consulting industries.

Compensation & Benefits

Salary Range: $80,000-$105,000 DOE

Benefits include:

• Medical, dental, and vision insurance
• Paid vacation, sick leave, and holidays
• 401(k) with company contribution
• Paid professional development and conference attendance
• Flexible work arrangements
• Team events and employee appreciation activities

Why Join JCE?

✅ Work directly with company leadership

✅ Have a visible impact on our employees, operations, and growth

✅ Help shape company culture and employee experience

✅ Gain exposure to finance, HR, marketing, and business operations

✅ Grow your responsibilities alongside a growing firm

We're looking for someone who wants to be more than an administrator. We're seeking a trusted team member who enjoys building relationships, improving processes, supporting people, and helping a business succeed.

If you're Interested, please reach out with a resume' and cover letter. We'd love to hear from you.

Pay: $80,000.00 - $105,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Do you have experience managing multiple functions within a small business (e.g., HR, payroll, invoicing, recruiting, office administration, or operations)?
• Are you able to work in the Seattle area and attend the office regularly?

Experience:

• operations, office management, accounting, HR: 2 years (Preferred)

Work Location: Hybrid remote in Seattle, WA 98104