Office Coordinator Jobs in Washington
Office Coordinator jobs in Washington concentrate heavily in technology, healthcare, and professional services, with strong demand from large corporate headquarters in the Seattle metro, government-adjacent operations in Olympia, and life sciences employers in the Bellevue-Redmond corridor. Major hiring metros include Seattle, Bellevue, and Tacoma, where established employers like Amazon, Boeing, and Providence Health have ongoing needs at every level from entry-level administrative support to senior office coordinator roles. The most in-demand specialties are executive support coordination, facilities operations coordination, and healthcare office coordination. Scan the live roles below and apply to whichever ones fit.
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We are seeking an experienced, organized, and patient-focused Dental Treatment Coordinator who can confidently manage all aspects of the dental front office. The ideal candidate is a team player who can seamlessly transition between treatment presentation, scheduling, insurance verification, billing, and general administrative duties while providing exceptional patient care.
We are looking for someone who is proactive, detail-oriented, dependable, and capable of keeping the front office running smoothly in a fast-paced dental environment.
Job Type: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Key Responsibilities
Treatment Coordination
- Present treatment plans and explain recommended procedures, fees, and treatment timelines.
- Discuss financial arrangements, insurance estimates, and third-party financing options.
- Follow up with patients who have unscheduled treatment to improve treatment acceptance.
- Coordinate treatment appointments with doctors and clinical staff.
Front Office Operations
- Greet patients warmly and provide excellent customer service.
- Answer incoming calls, respond to emails, and manage patient inquiries.
- Schedule, confirm, reschedule, and optimize patient appointments.
- Manage the daily schedule and coordinate doctor and hygiene schedules.
- Check patients in and out and maintain an efficient patient flow.
- Manage patient records, forms, and other administrative documentation.
Dental Insurance & Billing
- Verify dental insurance eligibility and benefits.
- Submit and track insurance claims and follow up on outstanding claims.
- Review explanations of benefits (EOBs) and help resolve claim discrepancies.
- Prepare treatment estimates and explain patient financial responsibilities.
- Collect copayments, deductibles, and outstanding balances.
- Post payments, reconcile accounts, and assist with patient billing inquiries.
Administrative & Team Support
- Maintain accurate records in the dental practice management system.
- Manage patient recalls, overdue hygiene appointments, and treatment follow-ups.
- Assist with accounts receivable and daily financial reports.
- Communicate effectively with doctors, hygienists, dental assistants, and management.
- Help maintain office organization, confidentiality, and compliance with applicable regulations.
- Provide front office coverage and assist with additional duties as needed.
Qualifications
- Minimum 2 years of dental office experience is required.
- Ability to independently handle all major front office functions.
- Strong knowledge of dental insurance, billing, claims, and treatment coordination.
- Experience with Dentrix preferred.
- Excellent communication, customer service, and problem-solving skills.
- Strong organizational skills and attention to detail.
- Comfortable discussing treatment plans, financial arrangements, and outstanding balances.
- Ability to multitask, prioritize responsibilities, and work efficiently in a busy environment.
- Professional, reliable, adaptable, and able to work well with the entire dental team.
Compensation & Benefits
We offer a competitive compensation and benefits package based on experience, qualifications, and skills. Details will be discussed during the interview process.
Please submit your resume along with a cover letter explaining why you are a good fit for this position and how your dental office experience, skills, and qualifications meet our needs.
Pay: $22.00 - $35.00 per hour
Experience:
- Dental office: 2 years (Preferred)
Work Location: In person
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Find Office Coordinator JobsOffice Coordinator Jobs by City in Washington
Where Washington roles are concentrated, by current openings.
Office Coordinator Job Market in Washington
A snapshot from current Washington openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Washington Employers Look For
The qualifications that appear most often in office coordinator jobs across Washington.
- Two or more years of office coordination or administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams
- Experience scheduling meetings, managing calendars, and coordinating multi-party communications
- Ability to manage vendor relationships, office supply procurement, and facilities requests
- Strong written and verbal communication skills suited to a professional Washington workplace
- Familiarity with document management systems and digital recordkeeping tools
Office Coordinator Jobs in Washington: Frequently Asked Questions
How do you become a office coordinator in Washington?
Most office coordinator roles in Washington require a high school diploma or associate degree, though many employers prefer candidates with a bachelor's degree in business administration or a related field. Washington does not issue a state license specifically for office coordinators. The most common path is building two or more years of administrative or office support experience, then targeting coordinators roles in your preferred industry, whether technology, healthcare, or government contracting.
Which companies hire office coordinators in Washington?
Employers hiring office coordinators in Washington right now include Comprehensive Healthcare, Whitworth University, and IRG Physical and Hand Therapy, based on current listings on Migrate Mate as of October 2026. Washington's large technology campuses, regional hospital networks, and state government agencies all maintain consistent demand for this role year-round.
Which Washington cities have the most office coordinator jobs?
Bellevue, Seattle, and Spokane have the most office coordinator openings in Washington. Seattle and Bellevue drive the largest share of listings because that corridor hosts major technology and professional services headquarters, while Tacoma's demand is supported by healthcare systems, logistics operations, and Pierce County government employers.
Are there remote office coordinator jobs in Washington?
Yes, but they're less common than in purely desk-based fields, since the role typically involves on-site coordination of facilities, mail, vendors, and in-person staff. About 0% of office coordinator openings tied to Washington are remote or hybrid as of October 2026, reflecting a meaningful but minority share of the market. The tasks most likely to go remote are scheduling, communications management, and project tracking support.
How can I get hired as a office coordinator in Washington with little or no experience?
The most realistic entry path is an administrative assistant or receptionist role at a Washington employer, then moving laterally into a coordinator title after six to twelve months. Large Washington employers in healthcare, such as Providence Health and UW Medicine, and technology companies including Amazon and Microsoft often post office services associate or administrative coordinator roles that do not require prior coordinator experience. Completing an office administration certificate from a Washington community college strengthens your application and demonstrates familiarity with scheduling, records management, and business communication tools employers expect.
Where can I find and apply to office coordinator jobs in Washington?
You can find and apply to office coordinator jobs in Washington on Migrate Mate, which lists current Washington openings updated in real time. Search the listings, find the roles that match your experience and location, and apply directly to the ones that fit.
See All 49 Office Coordinator Jobs in Washington
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