Operations Management Specialist Jobs
Operations Management Specialist jobs are open across manufacturing, healthcare, logistics, and government contracting, from entry-level analyst roles to senior program managers, with common specializations in supply chain optimization, process improvement, and resource planning. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 83+ Operations Management Specialist jobs
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
DESCRIPTION:
Members of this team act as the single point of contact to address questions and requests from customers and internal partners in support of order processing. From the receipt of the customer PO to managing the details of shipment and delivery, customer invoicing, and ensuring our Service team is ready to begin installation, we are the central hub of communication for Customers, Sales, Factory, Finance, Legal, Trade Compliance, Logistics, and Service.
WHAT WILL YOU DO:
Order Management:
- Independently manage complex customer orders by supporting Account managers with updates in CRM (Microsoft Dynamics 365), including changes to reservations, requested delivery dates, and configuring component part numbers. Ensure accurate order execution and compliance with customer requirements and company policies.
- Work with Customers and Account Managers for new Customer Set Up.
- Upon receipt of Purchase Order, review and clarify all aspects of a transaction in close cooperation with Sales, Agents, Finance, Legal and other relevant teams. Ensure PO and Thermo Fisher's last Proposal match and initiate corrective actions when applicable to ensure booking policies are met.
- Own the accuracy of order information upon PO receipt to ensure that Factory Order Desks are informed in time to meet requested shipping dates.
- Manage day-to-day internal/external customer inquiries proactively and in a timely manner.
- Anticipate operational risks and drive issues to resolution while keeping all stakeholders involved.
- Ensure GCO-R reporting standards are completed and followed through within requested timescales and ensure customer records and archives are up-to-date and aligned with GCO-R policy and available for review by internal/external auditors
- Build and maintain all relevant order data in systems/tools (CRM; QAD; Cora Sequence).
- Support accurate revenue recognition by proactively monitoring order progression and invoicing shipment milestones.
- Work with Product groups to ensure correct creation and acceptance of Non Standard Requests (NSR's); (Local) External Technologies (X-Tech) Requests and resolve configuration issues.
- Collaborate with Accounts Receivable to resolve billing discrepancies and customer credit issues.
- Process invoicing activities, credit/rebill requests, manual invoices, intercompany transactions, and portal requirements.
- Take an active role during project assignments and act as back-up for other team members on the Sales Operations.
- Ensure SOX, Legal and ISO compliance; cooperate with any internal/external audit requests.
Shipping/Logistics:
- Work with customers and relevant stakeholders to communicate shipping dates and coordinate deliveries to customer sites in alignment with order requirements.
- Manage shipping documentation and changes to Commercial Invoices, Letters of Credit, insurance documentation, and country-specific import requirements.
- Coordinate with our factory export team and carriers all logistics activities including backorders, return, customs requirements, and damage claim resolution.
- Work with customers and internal stakeholders to resolve customs import delays/ issues to ensure timely delivery of shipments.
- Ensure compliance with corporate trade, legal and governmental regulations.
REQUIREMENTS
Education and Experience:
- Bachelor’s degree in business, Supply Chain, Operations, Logistics or related field, or equivalent combination of education and experience.
- 5 plus years of experience in Commercial Operations, Order Management, Logistics, Supply Chain, or related business operations.
- Expertise with both international and domestic shipments and orders for US, Canada and LATAM is required.
- Professional proficiency in English is required; proficiency in Spanish and or Portuguese is a plus.
Knowledge, Skills and Abilities:
- Demonstrated ownership, accountability, and commitment to delivering results.
- Highly organized with exceptional attention to detail and the ability to successfully manage multiple competing priorities.
- Comfortable navigating ambiguity and adapting quickly to changing business needs.
- Strong critical thinking and sound judgment with the confidence to independently resolve complex issues.
- Strong project management capabilities and attention to detail with proactive follow through.
- Excellent analytical and quantitative skills with ability to synthesize complex data and work on problems of moderate scope.
- Customer-focused with outstanding communication skills and the ability to build trusted relationships across global teams.
- Continuous improvement mindset with a passion for simplifying processes and improving customer experience.
- Strong business understanding and knowledge of contract terms/processes.
- Intermediate to advanced knowledge of international shipping requirements, Incoterms, customs documentation, and trade compliance regulations.
- Advanced proficiency in Microsoft Excel, PowerPoint and data analysis tools.
- Strong knowledge of CRM systems (e.g. Salesforce, Microsoft Dynamics, QAD) and ERP platforms is highly desirable.
- Demonstrated ability to analyze situations, review a variety of factors, and use judgement within existing procedures to determine appropriate action.
- Clear written and verbal communication abilities.
- Able to work closely with teams across the Americas region, Europe, APAC, and LATAM.
- Experience working with cross-functional teams across multiple time zones.
- Self-directed with ability to work independently and as part of a team.
- Professional approach and demonstrated ability to build relationships with stakeholders.
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
DESCRIPTION:
Members of this team act as the single point of contact to address questions and requests from customers and internal partners in support of order processing. From the receipt of the customer PO to managing the details of shipment and delivery, customer invoicing, and ensuring our Service team is ready to begin installation, we are the central hub of communication for Customers, Sales, Factory, Finance, Legal, Trade Compliance, Logistics, and Service.
WHAT WILL YOU DO:
Order Management:
- Independently manage complex customer orders by supporting Account managers with updates in CRM (Microsoft Dynamics 365), including changes to reservations, requested delivery dates, and configuring component part numbers. Ensure accurate order execution and compliance with customer requirements and company policies.
- Work with Customers and Account Managers for new Customer Set Up.
- Upon receipt of Purchase Order, review and clarify all aspects of a transaction in close cooperation with Sales, Agents, Finance, Legal and other relevant teams. Ensure PO and Thermo Fisher's last Proposal match and initiate corrective actions when applicable to ensure booking policies are met.
- Own the accuracy of order information upon PO receipt to ensure that Factory Order Desks are informed in time to meet requested shipping dates.
- Manage day-to-day internal/external customer inquiries proactively and in a timely manner.
- Anticipate operational risks and drive issues to resolution while keeping all stakeholders involved.
- Ensure GCO-R reporting standards are completed and followed through within requested timescales and ensure customer records and archives are up-to-date and aligned with GCO-R policy and available for review by internal/external auditors
- Build and maintain all relevant order data in systems/tools (CRM; QAD; Cora Sequence).
- Support accurate revenue recognition by proactively monitoring order progression and invoicing shipment milestones.
- Work with Product groups to ensure correct creation and acceptance of Non Standard Requests (NSR's); (Local) External Technologies (X-Tech) Requests and resolve configuration issues.
- Collaborate with Accounts Receivable to resolve billing discrepancies and customer credit issues.
- Process invoicing activities, credit/rebill requests, manual invoices, intercompany transactions, and portal requirements.
- Take an active role during project assignments and act as back-up for other team members on the Sales Operations.
- Ensure SOX, Legal and ISO compliance; cooperate with any internal/external audit requests.
Shipping/Logistics:
- Work with customers and relevant stakeholders to communicate shipping dates and coordinate deliveries to customer sites in alignment with order requirements.
- Manage shipping documentation and changes to Commercial Invoices, Letters of Credit, insurance documentation, and country-specific import requirements.
- Coordinate with our factory export team and carriers all logistics activities including backorders, return, customs requirements, and damage claim resolution.
- Work with customers and internal stakeholders to resolve customs import delays/ issues to ensure timely delivery of shipments.
- Ensure compliance with corporate trade, legal and governmental regulations.
REQUIREMENTS
Education and Experience:
- Bachelor’s degree in business, Supply Chain, Operations, Logistics or related field, or equivalent combination of education and experience.
- 5 plus years of experience in Commercial Operations, Order Management, Logistics, Supply Chain, or related business operations.
- Expertise with both international and domestic shipments and orders for US, Canada and LATAM is required.
- Professional proficiency in English is required; proficiency in Spanish and or Portuguese is a plus.
Knowledge, Skills and Abilities:
- Demonstrated ownership, accountability, and commitment to delivering results.
- Highly organized with exceptional attention to detail and the ability to successfully manage multiple competing priorities.
- Comfortable navigating ambiguity and adapting quickly to changing business needs.
- Strong critical thinking and sound judgment with the confidence to independently resolve complex issues.
- Strong project management capabilities and attention to detail with proactive follow through.
- Excellent analytical and quantitative skills with ability to synthesize complex data and work on problems of moderate scope.
- Customer-focused with outstanding communication skills and the ability to build trusted relationships across global teams.
- Continuous improvement mindset with a passion for simplifying processes and improving customer experience.
- Strong business understanding and knowledge of contract terms/processes.
- Intermediate to advanced knowledge of international shipping requirements, Incoterms, customs documentation, and trade compliance regulations.
- Advanced proficiency in Microsoft Excel, PowerPoint and data analysis tools.
- Strong knowledge of CRM systems (e.g. Salesforce, Microsoft Dynamics, QAD) and ERP platforms is highly desirable.
- Demonstrated ability to analyze situations, review a variety of factors, and use judgement within existing procedures to determine appropriate action.
- Clear written and verbal communication abilities.
- Able to work closely with teams across the Americas region, Europe, APAC, and LATAM.
- Experience working with cross-functional teams across multiple time zones.
- Self-directed with ability to work independently and as part of a team.
- Professional approach and demonstrated ability to build relationships with stakeholders.
Operations Management Specialist Jobs by Experience Level
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Find JobsOperations Management Specialist Job Market
Who's Hiring
- Bank of America11
- Federal Emergency Management Agency5
- Thermo Fisher Scientific4
- Indiana University3
- General Dynamics Information Technology3
Top Industries Hiring
- Banking & Financial Services
What Employers Look For
The qualifications that appear most often in operations management specialist jobs.
- Bachelor's degree in business administration, operations management, industrial engineering, or a related field
- Proficiency with ERP systems such as SAP, Oracle, or similar enterprise resource planning platforms
- Experience applying Lean, Six Sigma, or other process improvement frameworks in an operational environment
- Demonstrated ability to analyze operational data, build reports, and present findings to cross-functional stakeholders
- Project management skills including scheduling, resource allocation, and risk identification across concurrent workstreams
- Lean Six Sigma Green Belt or Black Belt certification, or PMP credential, preferred by many mid-to-large employers
Tips for Your Operations Management Specialist Job Search
Tailor your resume to improvement metrics
Operations management specialist roles reward candidates who quantify process changes. Lead with outcomes like cycle time reductions, cost savings, or throughput gains rather than listing duties. Reviewers scan for evidence that your work moved a measurable needle.
Highlight your process improvement methodology
Many postings screen for Lean, Six Sigma, or Kaizen experience before the interview stage. Name the methodology you used and the context, whether that was a manufacturing floor, a clinical workflow, or a logistics hub, so your resume clears keyword filters.
Apply early to roles that fit
Migrate Mate lists operations management specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by operational scope, not just title
Job titles vary widely: operations analyst, process specialist, efficiency coordinator. Search by functional keywords like capacity planning, root cause analysis, or standard operating procedures alongside the title so you don't miss relevant openings hidden under different names.
Prepare a case study for the operational interview
Interviewers for these roles frequently run scenario questions about bottlenecks, resource conflicts, or failed rollouts. Walk in with one real example, structured as situation, your analysis, the action you took, and the result, and practice delivering it in under three minutes.
Negotiate scope alongside compensation
Operations specialists often gain leverage by clarifying which processes or systems they will own before accepting an offer. Asking about budget authority, cross-functional access, and whether the role has a continuous improvement mandate signals seriousness and sets the stage for fair compensation.
Operations Management Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most operations management specialists?
The companies hiring the most operations management specialists right now include Bank of America, Federal Emergency Management Agency, and Thermo Fisher Scientific, with the largest share of openings in Florida, North Carolina, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal contractors, and large manufacturers tend to maintain steady hiring volume for this role throughout the year.
How many operations management specialist jobs are remote?
About 48% of operations management specialist openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Process improvement and data-focused subspecialties within the role, such as operational analytics or documentation management, are more likely to offer remote flexibility than roles tied to a physical facility or production floor.
How do you become an operations management specialist?
Start with a bachelor's degree in business, industrial engineering, supply chain, or a closely related discipline. Build hands-on experience in an operational role, even as a coordinator or analyst, where you can practice identifying inefficiencies and implementing fixes. Earning a Lean or Six Sigma certification demonstrates structured problem-solving ability that employers look for when promoting to or hiring at the specialist level.
Can you get hired as an operations management specialist with little experience?
Yes, though entry-level pathways typically require demonstrating analytical ability rather than deep operational tenure. Internships, co-ops, or project work where you mapped a process, reduced waste, or improved a workflow carry real weight. Applying to associate or junior specialist titles, and framing any cross-functional project experience in terms of operational outcomes, helps you compete without an extensive operations resume.
What does the operations management specialist interview process look like?
Most employers run a phone or video screen focused on your background and familiarity with process improvement tools, followed by one or two rounds of behavioral and situational interviews. Scenario questions, such as diagnosing a throughput problem or prioritizing competing operational needs, are standard. Some employers add a written case study or a presentation of a past project before extending an offer.
Where can I find and apply to operations management specialist jobs?
You can find and apply to operations management specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry focus, then apply directly to each listing that fits your background and goals.
See All 83 Operations Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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