OPT Program Coordinator Jobs
Program Coordinator roles are a strong fit for F-1 OPT students with backgrounds in public administration, education, nonprofit management, or healthcare. Most positions qualify as specialty occupations, supporting 12-month standard OPT. STEM extension eligibility depends on whether your degree field aligns with the employer's classification.
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Get Access To All JobsWho is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.
JOB SUMMARY
Under general supervision, provides comprehensive administrative support to individual law school faculty members and law school academic programs. Responsibilities include coordinating and managing administrative tasks related to law school faculty including courses, events, workshops, and other academic initiatives. Also supports various academic centers and departments with communication, event planning and day-to-day office operations.
PRIMARY JOB RESPONSIBILITIES
- Prepares and manages course materials, handouts, and other documents for faculty members and academic events
- Assists with preparation of faculty scholarship, including transcription, editing, and correspondence
- Coordinates travel arrangements, maintains calendars, and duplicates and distributes materials
- Processes faculty reimbursements and ensures expenses comply with University policies and financial system requirements
- Coordinates logistics for faculty-related events and academic workshops, including venues, catering, transportation, accommodations, and event setup
- Monitors event budgets to ensure appropriate use of allocated funds for operations and purchases
- Maintains digital and physical records related to events and faculty support services
- Responds to telephone and email inquiries regarding departmental and program questions and concerns; communicates and interprets policies and procedures and may develop procedures for assigned areas
- Handles confidential matters and sensitive records using discretion and sound judgment
- Performs other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong planning, organizational, and problem-solving skills
- Proficiency in Microsoft Office including Word, Excel, and PowerPoint, Google Workspace, and web-based applications
- Strong communication and customer service skills
- Ability to manage inquiries and resolve issues effectively
- Ability to handle confidential information with discretion
- Ability to work independently and manage multiple priorities in a fast-paced environment
- Strong interpersonal and collaborative skills with the ability to work effectively with diverse groups
- Strong program coordination and event planning skills
- Ability to counsel students and provide guidance to faculty and staff with appropriate care and concern
MINIMUM QUALIFICATIONS
Bachelor's degree in a related field
Three years of relevant experience in administrative support, program coordination, or event support, ideally in an academic setting
Function
Staff Program Support
Scheduled Weekly Hours:
40
Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.
Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.
JOB SUMMARY
Under general supervision, provides comprehensive administrative support to individual law school faculty members and law school academic programs. Responsibilities include coordinating and managing administrative tasks related to law school faculty including courses, events, workshops, and other academic initiatives. Also supports various academic centers and departments with communication, event planning and day-to-day office operations.
PRIMARY JOB RESPONSIBILITIES
- Prepares and manages course materials, handouts, and other documents for faculty members and academic events
- Assists with preparation of faculty scholarship, including transcription, editing, and correspondence
- Coordinates travel arrangements, maintains calendars, and duplicates and distributes materials
- Processes faculty reimbursements and ensures expenses comply with University policies and financial system requirements
- Coordinates logistics for faculty-related events and academic workshops, including venues, catering, transportation, accommodations, and event setup
- Monitors event budgets to ensure appropriate use of allocated funds for operations and purchases
- Maintains digital and physical records related to events and faculty support services
- Responds to telephone and email inquiries regarding departmental and program questions and concerns; communicates and interprets policies and procedures and may develop procedures for assigned areas
- Handles confidential matters and sensitive records using discretion and sound judgment
- Performs other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong planning, organizational, and problem-solving skills
- Proficiency in Microsoft Office including Word, Excel, and PowerPoint, Google Workspace, and web-based applications
- Strong communication and customer service skills
- Ability to manage inquiries and resolve issues effectively
- Ability to handle confidential information with discretion
- Ability to work independently and manage multiple priorities in a fast-paced environment
- Strong interpersonal and collaborative skills with the ability to work effectively with diverse groups
- Strong program coordination and event planning skills
- Ability to counsel students and provide guidance to faculty and staff with appropriate care and concern
MINIMUM QUALIFICATIONS
Bachelor's degree in a related field
Three years of relevant experience in administrative support, program coordination, or event support, ideally in an academic setting
Function
Staff Program Support
Scheduled Weekly Hours:
40
Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.
See all 2,802+ OPT Program Coordinator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Program Coordinator
Lead with your coordination experience, not your visa status
Employers hire Program Coordinators to keep operations running. Emphasize project timelines you managed, stakeholders you coordinated, or programs you helped launch. Your OPT authorization becomes a secondary detail once they see you can do the job.
Target nonprofits, universities, and healthcare systems first
These employers hire Program Coordinators frequently, have established HR processes for work authorization, and often have internal immigration support. They're more familiar with OPT than small private employers and less likely to reject candidates over sponsorship concerns.
Clarify your OPT timeline upfront with recruiters
Program Coordinator roles often involve 3-to-6-month hiring cycles. If your OPT expires within 12 months, mention your timeline early so employers can assess H-1B visa sponsorship feasibility before both sides invest heavily in the process.
Frame your international background as an asset
Many Program Coordinator roles involve diverse stakeholders, grant reporting, or cross-cultural communication. Your international perspective and language skills are directly relevant. Connect them explicitly to the program's goals in your cover letter and interviews.
Verify the role qualifies as a specialty occupation
Not every Program Coordinator posting requires a specific degree. Look for postings that require a bachelor's in public administration, social work, education, or a related field. Vague degree requirements can create H-1B sponsorship complications later.
Ask about H-1B sponsorship before accepting an offer
Program Coordinator roles at larger organizations often lead to long-term employment, making H-1B sponsorship a realistic ask. Confirm the employer's sponsorship history before committing, so you're not scrambling for alternatives when your OPT expires.
Program Coordinator OPT: Frequently Asked Questions
Can I work as a Program Coordinator on F-1 OPT?
Yes. Program Coordinator roles at nonprofits, universities, healthcare systems, and government contractors routinely hire F-1 OPT students. The role generally qualifies as a specialty occupation when the employer requires a bachelor's degree in a specific field such as public administration, education, or social work. Confirm the degree requirement in the job posting before applying.
Do Program Coordinator jobs qualify for the STEM OPT extension?
It depends on your degree, not the job title. If you hold a STEM-designated degree, such as public health informatics, health information management, or data-focused social science, and the employer can provide a formal training plan, you may qualify for the 24-month STEM extension. Liberal arts or general administration degrees typically do not qualify, even if the role involves data or technology.
Do Program Coordinator employers commonly sponsor H-1B visas?
Universities, hospitals, and large nonprofits have the strongest track record for H-1B sponsorship of Program Coordinator roles. Smaller nonprofits and startups often lack the HR infrastructure or budget to sponsor. Before accepting an offer, ask whether the organization has sponsored H-1B petitions for similar roles in the past. Migrate Mate's job board filters for employers with active sponsorship history, which makes this research faster.
How should I handle the gap between OPT expiration and the H-1B start date?
If your employer files an H-1B cap-subject petition before your OPT expires, you're eligible for a cap-gap extension that covers the period between OPT expiration and October 1, when the H-1B takes effect. Your work authorization continues automatically under cap-gap. Timing matters here. Your employer needs to file during the March registration window, so coordinating your OPT end date with that timeline is critical.
What types of Program Coordinator roles are most likely to support OPT students?
Roles embedded in structured organizations with dedicated HR teams are your best bet. Program Coordinators at federally funded research centers, Title IV universities, public health departments, and large healthcare nonprofits regularly hire on OPT and have experience navigating work authorization. Browse Program Coordinator listings on Migrate Mate to filter specifically for employers that sponsor work visas.