OPT Talent Acquisition Associate Jobs

Overview

To provide day-to-day coordination and administrative support to the Global Lateral Partner Recruitment team, with a strong focus on scheduling interviews, managing candidate logistics, and helping to deliver a smooth candidate and stakeholder experience. The Coordinator will work closely with the wider Commercial team and other business services teams globally, providing reliable coordination and administrative support when required.

Responsibilities

• Recruitment Coordination:
• Coordinate lateral partner candidate interviews working with the external recruiters and/or directly with candidates as well as partners and/or their legal practice assistants arranging times, booking meeting rooms or virtual meetings, and ensuring a smooth scheduling process from initial briefing through to completion;
• Manage complex interview logistics across time zones, helping to resolve calendar conflicts and keeping candidates, recruiters, and interviewers updated on arrangements;
• Prepare and send interview confirmations, agenda details, and supporting information to candidates and internal stakeholders in a timely and professional manner;
• Track interview stages and maintain accurate candidate pipeline records, ensuring recruitment systems and trackers are updated on a daily basis;
• Collect and collate interview feedback, following up with interviewers and supporting the Lateral Partner Recruitment team to keep processes moving efficiently;
• Support the administration of candidate documentation, including interview packets, business plans, lateral partner questionnaires (LPQ), and other recruitment materials;
• Liaise with internal teams such as Lateral Partner Integration, Risk Management, HR, Finance, and Business Development to support recruitment processes and candidate progression;
• Act as a professional point of contact for candidates and recruiters, helping to ensure a positive and well-organized experience throughout the process;

• Maintain and update candidate profiles in the applicant tracking system (LawCruit and viDesktop).

• Onboarding and Team Support:

• Assist with preparing offer and onboarding documentation, liaising with relevant teams as needed;
• Work with Lateral Partner Recruitment and Integration teams to support pre-onboarding and onboarding activity to help ensure a smooth transition for successful candidates;
• Help prepare status updates, reports, and recruitment materials for internal stakeholders, ensuring accuracy and integrity of data;
• Stay abreast of industry trends, lateral hiring moves and practices, and competitive market developments;
• Log and process recruitment invoices when required;
• Provide general administrative support to the Lateral Partner Recruitment team and assist with ad hoc projects when required;
• Performs other duties as assigned or required to meet Firm goals and objectives.

QUALIFICATIONS, EXPERIENCE AND PERSONAL ATTRIBUTES

• Education/Training/Certifications:
• BA or BS degree; previous law firm experience preferred.

• Minimum of 2 years’ experience in recruiting, preferably in a law firm or professional services environment. Prior legal recruiting experience with lateral partner recruiting is strongly preferred.

• Professional Experience:

• Previous experience in an administrative, coordination, recruitment, or professional services support role;

• Experience supporting interview scheduling, diary management, or recruitment coordination would be beneficial.

• Technical Skills:

• Proficiency in Microsoft Office products;

• Proficient with applicant tracking systems (ATS) such as LawCruit and viDesktop.

• Performance Traits:

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors;
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm;
• Ability to work under pressure, meet deadlines with shifting priorities;
• Must be a self-starter with a high level of initiative;
• Strong customer service skills, able to anticipate needs;
• Strong attention to detail, organizational skills and the ability to handle multiple projects;
• Maintains confidentiality and exercises discretion;
• Exercises solid strategic thinking and problem-solving skills.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

POSTED PAY RANGE

The typical pay scale for this position is between USD $67,600.00/Yr. and USD $89,400.00/Yr., although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.