Mid Level Patient Navigator Jobs
Mid level patient navigator jobs go to professionals ready to own caseloads independently, coordinate care across multidisciplinary teams, and mentor newer staff without close supervision. Roles are concentrated in Healthcare & Medical Services and Education, with a 0% remote or hybrid share, and employers like St. Joseph's Health, Banner Health, and Endeavor Health hiring at this level now.
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Showing 5 of 12+ Mid Level Patient Navigator jobs
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
The Sleep Medicine Patient Navigator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. This position will have comprehensive knowledge of Sleep Medicine patient needs and will work in partnership with the physicians and clinical staff to ensure a smooth and efficient process. This position performs registration, scheduling, insurance verification/pre-certification, and clerical functions in an accurate timely manner, and they will work closely with DME vendor delivering the highest level of customer service over the phone and in person.
Responsibilities:
- Acts as New patient navigator to set up appointments, obtain referrals, related medical records. Performs benefit investigation
- Responds to all Incoming calls for Sleep patients. They schedule all appointments, billing and insurance inquiries
- Schedules DME setups - coordinates between patient, department and DME or required DME vendor - depending on patient zip-code.
- Works with FCC on authorizations for home sleep tests - tracks orders and authorizations while maintaining communication with patients during this process.
- Processing orders for CPAP machine and supplies - this entails filling out required paperwork, forms, and sending required medical records to DME vendor in order for insurance to cover. All plans have different rules and requirements and they must be well versed in all the insurance coverage policies. They must also know what DME equipment is covered by each insurance company.
- Works with Sleep Educator to schedule patient once DME equipment is approved and received.
- Coordinates provider appointments after equipment is received. Per Medicare guidelines patients must be seen between 31 and 90 days of receiving equipment. If patients are not seen in this timeframe, they are deemed “non-compliant” and the entire process must be repeated.
- They act as Customer Service Representatives for sleep patients. They address all patient concerns related to equipment, coverage, or benefits and relays information to physicians, clinical staff or DME company as indicated.
- Schedules peer to peers insurance reviews and submits all paperwork for insurance/coverage appeals for insurance denials.
- Investigates and tracks charts for sleep studies and machines in order to receive payment through DME company.
- Schedules Telemed appointments.
- Performs other duties as assigned by Manager of Durable Medical Equipment.
Qualifications
Required:
- High School diploma or GED equivalent.
- Minimum of 3 years of medical office experience.
- Experience with electronic medical record.
Preferred:
- Procedural and insurance authorization experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
The Sleep Medicine Patient Navigator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. This position will have comprehensive knowledge of Sleep Medicine patient needs and will work in partnership with the physicians and clinical staff to ensure a smooth and efficient process. This position performs registration, scheduling, insurance verification/pre-certification, and clerical functions in an accurate timely manner, and they will work closely with DME vendor delivering the highest level of customer service over the phone and in person.
Responsibilities:
- Acts as New patient navigator to set up appointments, obtain referrals, related medical records. Performs benefit investigation
- Responds to all Incoming calls for Sleep patients. They schedule all appointments, billing and insurance inquiries
- Schedules DME setups - coordinates between patient, department and DME or required DME vendor - depending on patient zip-code.
- Works with FCC on authorizations for home sleep tests - tracks orders and authorizations while maintaining communication with patients during this process.
- Processing orders for CPAP machine and supplies - this entails filling out required paperwork, forms, and sending required medical records to DME vendor in order for insurance to cover. All plans have different rules and requirements and they must be well versed in all the insurance coverage policies. They must also know what DME equipment is covered by each insurance company.
- Works with Sleep Educator to schedule patient once DME equipment is approved and received.
- Coordinates provider appointments after equipment is received. Per Medicare guidelines patients must be seen between 31 and 90 days of receiving equipment. If patients are not seen in this timeframe, they are deemed “non-compliant” and the entire process must be repeated.
- They act as Customer Service Representatives for sleep patients. They address all patient concerns related to equipment, coverage, or benefits and relays information to physicians, clinical staff or DME company as indicated.
- Schedules peer to peers insurance reviews and submits all paperwork for insurance/coverage appeals for insurance denials.
- Investigates and tracks charts for sleep studies and machines in order to receive payment through DME company.
- Schedules Telemed appointments.
- Performs other duties as assigned by Manager of Durable Medical Equipment.
Qualifications
Required:
- High School diploma or GED equivalent.
- Minimum of 3 years of medical office experience.
- Experience with electronic medical record.
Preferred:
- Procedural and insurance authorization experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
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Top Industries Hiring
- Healthcare & Medical Services
- Education
Mid Level Patient Navigator Jobs: Frequently Asked Questions
How do I get a mid level patient navigator job?
Position yourself around ownership rather than task completion. Highlight cases you managed end to end, barriers you resolved independently, and any cross-functional coordination you led. Tailor your resume to show measurable impact, such as reduced no-show rates or faster referral turnaround, and emphasize familiarity with care coordination platforms, case documentation systems, and payer requirements relevant to the specialty you're targeting.
Which companies hire mid level patient navigators?
Companies hiring mid level patient navigators right now include St. Joseph's Health, Banner Health, and Endeavor Health, based on current listings on Migrate Mate as of August 2026. At this level, hiring comes from health systems, specialty clinics, managed care organizations, and nonprofit community health networks that need navigators who can work with minimal supervision.
Are there remote mid level patient navigator jobs?
Yes, though the majority of roles still require some on-site presence. About 0% of mid level patient navigator openings are remote or hybrid as of August 2026, with fully remote positions most common in utilization management, telephonic case management, and payer-side navigation roles where patient contact happens by phone or telehealth platform.
How do I move up to a mid level patient navigator role?
The move from entry level to mid level comes from accumulating ownership over time. Focus on managing a full caseload independently, learning the documentation and compliance standards of your setting, and taking on complex cases with social determinants or multiple comorbidities. Navigators who demonstrate measurable outcomes, build relationships with clinical teams, and show initiative on process improvements are the ones who advance.
Which industries hire the most mid level patient navigators?
Mid Level patient navigator roles concentrate in Healthcare & Medical Services and Education, based on current listings on Migrate Mate as of August 2026. These sectors drive hiring at this level because they rely on navigators to manage high-volume, complex patient populations where care coordination gaps directly affect outcomes and reimbursement.