Procurement Jobs in Tampa, FL

Job Overview

About InterLux Interiors

InterLux Interiors is a luxury interior design firm based in Tampa with projects in Tampa and Miami. We design residential, commercial, and yacht interiors for clients who expect the work to be right the first time. Our projects are fully furnished, turnkey installations. We specify, purchase, track, and install every piece in the home, and we run our own drapery workroom. We are a small team with high standards and a fast pace.

The role

You own everything that happens between a design being approved and the furniture being in the room. That means pricing, proposals, vendor contracts, purchase orders, vendor follow-up, receiving, inspection, storage, delivery, and installation day. You connect the design intent to real budgets, lead times, and construction schedules, and you keep the client and the project team informed from planning through install. You work directly with the Principal Designer and the design team, and you are the person vendors, workrooms, receivers, contractors, and installers call.

This is a hands-on, detail-heavy job. A typical project has 100 to 600 line items across 30 to 60 vendors, and several projects run at once. You are expected to know where every item is and when it will arrive without being asked.

What you will do

Pricing and proposals

• Request quotes from vendors and trade showrooms and confirm specs, finishes, COM/COL requirements, lead times, and freight.
• Build client proposals and FF&E budgets in our project software from the designers' specifications.
• Review vendor contracts, terms, deposits, and cancellation policies before anything is ordered.
• Keep the FF&E spec book current: manufacturer, model, finish, dimensions, quantity, room, supplier, and price.

Purchasing

• Issue purchase orders once client deposits clear and confirm every order in writing with the vendor.
• Track acknowledgments, ship dates, and backorders, and chase vendors before dates slip, not after.
• Manage COM/COL: order fabric, confirm yardage, ship to the workroom, and confirm receipt.
• Coordinate our in-house drapery workroom and outside workrooms on measurements, fabrication, and delivery dates.
• Maintain vendor and trade accounts, resale certificates, and account applications.

Logistics and receiving

• Schedule freight, receiving, inspection, and storage with our receiving warehouse.
• Review damage and inspection reports, open freight claims, and get replacements ordered the same week.
• Coordinate FF&E delivery and lighting fixture arrivals with the contractor's construction schedule, the electrician, and the lighting designer so nothing arrives before the site is ready.
• Plan and run installation days: delivery sequencing, installer crews, punch lists, and client walkthroughs.

Tracking and reporting

• Keep a live status on every line item for every project and send a weekly status report to the Principal Designer and the client.
• Reconcile vendor invoices against purchase orders and flag discrepancies to accounting.
• Keep all documents filed under the InterLux naming and Drive filing standard.

What you bring

Required

• Bachelor's degree in interior design or a related field.
• 5 or more years in FF&E procurement, purchasing, or expediting in the interior design industry, at a residential or hospitality design firm.
• You have run full turnkey installs from purchase order to punch list and can describe one in detail.
• Working knowledge of trade vendors, showrooms, custom upholstery, case goods, lighting, rugs, and window treatments, including COM/COL and workroom process.
• Experience with design and procurement software and strong Excel or Google Workplace skills.
• Able to read interior design drawings, elevations, and spec sheets.
• Fluent English, written and spoken. Your writing is clear, correct, and fast. Most of this job is email.
• Highly organized. You keep hundreds of line items straight across several projects without dropping one.
• Responsive. You reply the same day and you follow up without being reminded.
• Critical thinker and problem solver. When a vendor discontinues an item two weeks before install, you come with a solution, not a question.
• Willing to travel up to 50% of the time: Miami, job sites, vendors, showrooms, and workrooms. Valid driver's license and your own car.
• Able to lift 40 lbs and be on your feet on install days.

Preferred

• Experience with freight claims, white-glove delivery, and receiving warehouses in the Tampa or Miami markets.
• Experience on projects over $500,000 in FF&E.
• Able to read and mark up construction drawings in AutoCAD, Bluebeam, or SketchUp.
• Experience coordinating furniture and lighting deliveries with a general contractor's schedule.
• High end residential or hospitality FF&E experience.
• Spanish in addition to English.

How we work

Read this part carefully. It is the best predictor of whether you will do well here.

• We answer vendors, clients, and each other the same day. If you let emails sit, this is not the right job.
• Paperwork is the job. Purchase orders, acknowledgments, tracking sheets, and filing are done correctly and on time, every time.
• We do not wait to be asked. If a ship date moves, we already know, and the client already knows.
• We own our mistakes and fix them. Nobody gets in trouble for a problem they raised early.
• The standard is right the first time. A damaged piece on install day is a problem we should have caught at receiving.

Compensation and benefits

• Base salary $70,000 to $85,000 depending on experience, plus a performance bonus.
• Paid time off accrues after six months, up to 13 days per year.
• Paid closure between Christmas and New Year's Day.
• Health, dental, and vision premium reimbursement after one year, up to $500 per month.
• Mileage reimbursement for job site and Miami travel.
• Salary reviewed at 12 months against the role's performance measures.

How to apply

Apply through Indeed or email your resume with cover letter to admin@interluxinteriors.com with the subject line "FF&E and Procurement Manager." In two or three sentences, tell us about the largest turnkey install you have run: the project size, the number of vendors, and what went wrong and how you handled it. Applications without this will not be reviewed.

InterLux Interiors is an equal opportunity employer.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Procurement: 5 years (Required)

Language:

• English (Required)

Ability to Commute:

• Tampa, FL 33609 (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person