Recruiting Administrator Jobs
Recruiting Administrator jobs are open across healthcare, tech, financial services, and staffing firms, from entry-level to senior coordinator, with specializations in applicant tracking, onboarding coordination, and talent operations. Scan the live roles below and apply to whichever ones fit.
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Office Administrator / Field Supervisor (Bilingual) – Full-Time
Blue Angels Cleaning Services – Pompano Beach, FL
Starting Pay: $18.00 per hour | 40 Hours per Week | Additional Hours Available
Join Our Growing Team!
Blue Angels Cleaning Services is an established, family-owned company proudly serving residential and commercial clients throughout South Florida since 1997. We are known for our commitment to quality, professionalism, and excellent customer service.
We are looking for a highly organized, dependable, motivated, and detail-oriented professional to join our team as an Office Administrator / Field Supervisor.
This is an exciting opportunity for someone who enjoys working with people, solving problems, staying organized, and taking ownership of daily responsibilities.
The position combines office administration, customer service, scheduling, billing, team coordination, and field quality control. Responsibilities may vary depending on company needs and individual strengths, with opportunities to take on greater responsibilities as the company grows.
We're looking for more than someone who simply answers phones. We want a proactive team member who takes pride in their work, pays attention to details, and helps keep our operations running smoothly.
What You'll Be DoingOffice Administration & Customer Service
- Answer incoming phone calls, text messages, and emails professionally and promptly.
- Make outgoing calls to customers regarding appointments, scheduling, service requests, and billing.
- Coordinate daily cleaning schedules, appointments, cancellations, and last-minute changes.
- Communicate professionally with customers, cleaning teams, and management.
- Maintain accurate customer records, appointments, service instructions, and account information.
- Use Jobber or similar CRM software to manage customer information, schedules, invoices, and daily operations.
- Prepare and review invoices, record payments, and monitor outstanding customer balances.
- Follow up professionally with customers regarding unpaid invoices and overdue payments.
- Handle customer questions, special requests, and service concerns with care and professionalism.
- Ensure important tasks, customer requests, and follow-ups are completed accurately and on time.
- Support daily office operations and independently manage responsibilities as needed.
Field Supervision & Quality Control
- Visit customer properties to perform quality-control inspections and ensure cleaning standards are maintained.
- Supervise, support, and communicate with cleaning teams.
- Identify cleaning issues and coordinate corrective action when necessary.
- Assist with training new employees and reinforcing company procedures.
- Help coordinate cleaning teams, supplies, and field operations.
- Communicate with customers regarding service quality and resolve concerns professionally.
- Maintain inspection records and provide updates to management.
- Help ensure our customers consistently receive the high-quality service they expect.
A company vehicle is provided for authorized work-related field visits and supervision.
Qualifications & Requirements
- Fluent English and either Portuguese or Spanish are required.
- Speaking English, Portuguese, and Spanish is a plus.
- Previous experience in office administration, scheduling, customer service, dispatching, or operations.
- Strong computer skills and confidence using email, scheduling software, and customer management systems.
- Experience with Jobber or similar CRM software is preferred but not required.
- Comfortable making and receiving customer phone calls.
- Experience with invoicing, billing, payment tracking, or accounts receivable is a plus.
- Excellent organizational skills and strong attention to detail.
- Ability to multitask, prioritize responsibilities, and work efficiently in a busy environment.
- Strong communication and problem-solving skills.
- Ability to work independently and follow through without constant supervision.
- Comfortable working both in an office environment and visiting customer properties.
- Valid driver's license and an acceptable driving record meeting company insurance requirements.
- Previous supervisory or cleaning industry experience is a plus, but not required.
The Type of Person We're Looking For
We believe the right attitude and work ethic make a big difference.
Our ideal candidate is someone who:
- Takes initiative and doesn't need to be constantly reminded of responsibilities.
- Pays close attention to details and takes pride in doing things correctly.
- Enjoys staying organized and keeping everything on track.
- Communicates confidently and professionally with customers and coworkers.
- Can handle unexpected situations and find solutions.
- Is comfortable learning new technology and systems.
- Takes responsibility for mistakes and works to prevent them from happening again.
- Is dependable, punctual, respectful, and professional.
- Enjoys working as part of a team but can also work independently.
- Is looking for a stable position with long-term growth potential.
Work Schedule & Compensation
- Full-time position – approximately 40 hours per week.
- Regular schedule: 5 days per week.
- Additional hours may be available, including occasional Saturdays, depending on business needs and employee availability.
- Starting pay: $18.00 per hour, with compensation based on experience and qualifications.
- Eligible overtime hours are paid according to applicable law.
- In-person position based in Pompano Beach, Florida.
- Combination of office work and field supervision.
- Company vehicle provided for authorized work-related field visits.
- Opportunity for increased responsibilities and professional growth based on performance.
Why Join Blue Angels Cleaning Services?
- Established, family-owned company serving South Florida since 1997.
- Stable, full-time employment.
- Friendly, professional, and team-oriented work environment.
- Opportunity to learn different aspects of business operations.
- Variety of responsibilities — both office and field.
- Company vehicle provided for field responsibilities.
- Opportunity for additional work hours.
- Opportunity to grow into greater operational and leadership responsibilities.
- Be part of a company that values professionalism, reliability, and quality service.
How to Apply
If you are organized, motivated, dependable, and enjoy working with people, we would love to hear from you!
Please submit your resume and briefly describe your experience with office administration, customer service, scheduling, billing, or employee supervision.
Candidates who are bilingual, comfortable with computers, and confident communicating with customers are strongly encouraged to apply.
We look forward to meeting our next great team member!
Blue Angels Cleaning Services
Quality, Professionalism & Customer Satisfaction Since 1997
Pay: From $18.00 per hour
Expected hours: 40.0 per week
Application Question(s):
- Are you fluent in English and either Portuguese or Spanish?
- How many years of office administration or scheduling experience do you have?
- Are you comfortable supervising cleaning teams and visiting customer properties?
- Do you have experience using CRM, scheduling, or invoicing software?
- Do you have a valid driver's license and a driving record that meets company insurance requirements?
- Do you have experience preparing invoices, tracking payments, or following up on overdue customer accounts?
Work Location: In person
Recruiting Administrator Jobs by Experience Level
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Find Recruiting Administrator JobsRecruiting Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in recruiting administrator jobs.
- 1-3 years of experience supporting recruiting or HR administrative functions
- Proficiency with an applicant tracking system such as Workday, Greenhouse, or Lever
- Strong data entry accuracy and experience maintaining candidate records
- Ability to coordinate interview scheduling across multiple time zones and hiring managers
- Familiarity with onboarding documentation, offer letter processing, and background check workflows
- Associate or bachelor's degree in human resources, business administration, or a related field
Tips for Your Recruiting Administrator Job Search
Tailor your resume to ATS workflows
Recruiting administrator resumes that name specific applicant tracking systems you've used, like categorizing requisitions, posting jobs, or updating candidate statuses, move past initial filters faster than those listing only general administrative skills.
Highlight compliance and documentation experience
Many job postings for this role require familiarity with I-9 processing, background check coordination, or offer letter generation. If you've handled any of these, call them out by name in your work history, not just under a generic administrative duties label.
Apply early to roles that fit
Migrate Mate lists recruiting administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your ATS by brand
If you have hands-on experience configuring or auditing a specific ATS, search for openings that name that system in the requirements. Matching the employer's exact tool closes one of the most common gaps hiring managers screen for.
Prepare concrete examples of requisition volume
Interviewers for recruiting administrator roles consistently ask how many open requisitions you've supported at once. Walk in with a specific number and a brief description of how you kept pipelines organized under that load.
Follow up with a process-focused thank-you note
After your interview, reference one specific workflow or operational challenge discussed, and mention how you'd approach it. This signals you were listening for the actual problems of the role, not just describing your past job.
Recruiting Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most recruiting administrators?
ASPRA World, Palais Royale, and Sidley Austin are hiring the most recruiting administrators right now, with openings concentrated in New York, Florida, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large tech employers tend to maintain the most consistent demand for this role.
How many recruiting administrator jobs are remote?
About 13% of recruiting administrator openings are fully remote or hybrid as of November 2026, with remote availability skewing highest for roles focused on scheduling coordination, ATS data management, and candidate communications rather than on-site onboarding or in-person interview support.
How do you become a recruiting administrator?
Start by building experience in administrative support, data entry, or HR coordination, then focus on learning at least one applicant tracking system through employer training, a community college course, or vendor certification. Demonstrating accuracy in scheduling, documentation, and candidate communication is what most hiring managers look for when screening candidates for this role.
Can you get hired as a recruiting administrator with little experience?
Yes, many employers will hire candidates with general administrative experience if they can show familiarity with scheduling tools, strong attention to detail, and comfort handling confidential information. Volunteering to help with hiring coordination in a current role or internship, even informally, gives you the specific examples interviewers ask for and sets you apart from candidates with no HR-adjacent background.
What does the recruiting administrator interview process look like?
Most processes start with a phone or video screen focused on your administrative background and ATS experience, followed by a structured interview with an HR manager or talent acquisition lead where you'll walk through past workflows. Some employers add a short skills assessment covering scheduling scenarios, data entry accuracy, or a mock candidate communication task before extending an offer.
Where can I find and apply to recruiting administrator jobs?
You can find and apply to recruiting administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
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