Recruiting Operations Coordinator Jobs
Recruiting Operations Coordinator jobs are open from entry-level to senior across corporate HR, staffing agencies, and high-growth tech companies, with specializations in ATS administration, interview scheduling, and hiring metrics. Scan the live roles below and apply to whichever ones fit.
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- Job ID: JR-116114
- Entity: Brown University Health
- Location Name: Corporate Headquarters
- City, State: Providence, RI
- Work Type: FULL TIME
- Hours Per Week: 40
- Shift: Day
- Posted Date: 11/12/2026
SUMMARY
Reporting to the Vice President, Talent Acquisition & Workforce Strategy, the Director leads ambulatory, corporate, research, support services and leadership and executive recruiting for Brown University Health. The Director partners with enterprise and executive leaders to deliver high-quality, confidential and inclusive searches, ensures hiring is carried out in Workday, and delivers a differentiated candidate experience that reflects the organization’s brand.
Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect and Excellence, as these values guide our everyday actions with patients, customers and one another.
In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:
- Instill Trust and Value Differences
- Patient and Community Focus and Collaborate
In addition, our leaders will demonstrate an aptitude for:
- Ensure Accountability and Build Effective Teams
- Drive Vision and Purpose and Optimize Work Processes
By applying core and leadership competencies, leaders help Brown University Health achieve its strategic goals.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Directs recruiting for corporate, professional, research, support services and leadership and executive roles, developing and aligning search strategy, recruiter capacity and priorities to enterprise needs.
Partners with executives, function leaders and HR business partners to define role requirements, search plans and interview processes, and advises on market, compensation and talent availability.
Leads executive and leadership search practices, including confidential searches, search firm engagement and inclusive slate development, to attract and select leaders aligned to organizational values.
Drives Workday adoption for enterprise and leadership hiring, ensuring requisitions, candidate review, interview scheduling and offers are managed in Workday and are reportable for leadership.
Establishes candidate experience standards for enterprise and executive hiring, including personalized communication, panel coordination and timely decisions and feedback.
Leads sourcing and talent intelligence for professional and leadership roles, including market mapping, networks, referrals and relationship management.
Oversees recruiting metrics, search firm performance and spend, and uses results to improve quality of hire, time to fill and cost effectiveness.
Leads, coaches and develops working leads and recruiters, and collaborates with TA Operations, Brand and Workforce Development and University Relations and Early Careers on shared programs, compliance and the employment brand.
Performs other duties as assigned.
EDUCATION
Bachelor’s degree in human resources, business or a related field required.
EXPERIENCE
Eight (8) years of progressively more responsible recruiting experience, including a minimum of three (3) years of management experience. Healthcare experience preferred.
Demonstrated success partnering with senior executives, handling confidential searches with discretion, and managing search firms and vendors.
Working knowledge of Workday Recruiting or a comparable applicant tracking system preferred. Excellent consulting, influencing, communication and analytical skills required.
SUPERVISORY RESPONSIBILITY
Supervises two (2) working leads and provides leadership to the enterprise and leadership recruiting team.
Pay Range
$140,774.40-$232,273.60
Location
Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903
Work Type
M-F
Work Shift
Day
Daily Hours
8 hours
Driving Required
No
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
- Job ID: JR-116114
- Entity: Brown University Health
- Location Name: Corporate Headquarters
- City, State: Providence, RI
- Work Type: FULL TIME
- Hours Per Week: 40
- Shift: Day
- Posted Date: 11/12/2026
SUMMARY
Reporting to the Vice President, Talent Acquisition & Workforce Strategy, the Director leads ambulatory, corporate, research, support services and leadership and executive recruiting for Brown University Health. The Director partners with enterprise and executive leaders to deliver high-quality, confidential and inclusive searches, ensures hiring is carried out in Workday, and delivers a differentiated candidate experience that reflects the organization’s brand.
Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect and Excellence, as these values guide our everyday actions with patients, customers and one another.
In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:
- Instill Trust and Value Differences
- Patient and Community Focus and Collaborate
In addition, our leaders will demonstrate an aptitude for:
- Ensure Accountability and Build Effective Teams
- Drive Vision and Purpose and Optimize Work Processes
By applying core and leadership competencies, leaders help Brown University Health achieve its strategic goals.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Directs recruiting for corporate, professional, research, support services and leadership and executive roles, developing and aligning search strategy, recruiter capacity and priorities to enterprise needs.
Partners with executives, function leaders and HR business partners to define role requirements, search plans and interview processes, and advises on market, compensation and talent availability.
Leads executive and leadership search practices, including confidential searches, search firm engagement and inclusive slate development, to attract and select leaders aligned to organizational values.
Drives Workday adoption for enterprise and leadership hiring, ensuring requisitions, candidate review, interview scheduling and offers are managed in Workday and are reportable for leadership.
Establishes candidate experience standards for enterprise and executive hiring, including personalized communication, panel coordination and timely decisions and feedback.
Leads sourcing and talent intelligence for professional and leadership roles, including market mapping, networks, referrals and relationship management.
Oversees recruiting metrics, search firm performance and spend, and uses results to improve quality of hire, time to fill and cost effectiveness.
Leads, coaches and develops working leads and recruiters, and collaborates with TA Operations, Brand and Workforce Development and University Relations and Early Careers on shared programs, compliance and the employment brand.
Performs other duties as assigned.
EDUCATION
Bachelor’s degree in human resources, business or a related field required.
EXPERIENCE
Eight (8) years of progressively more responsible recruiting experience, including a minimum of three (3) years of management experience. Healthcare experience preferred.
Demonstrated success partnering with senior executives, handling confidential searches with discretion, and managing search firms and vendors.
Working knowledge of Workday Recruiting or a comparable applicant tracking system preferred. Excellent consulting, influencing, communication and analytical skills required.
SUPERVISORY RESPONSIBILITY
Supervises two (2) working leads and provides leadership to the enterprise and leadership recruiting team.
Pay Range
$140,774.40-$232,273.60
Location
Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903
Work Type
M-F
Work Shift
Day
Daily Hours
8 hours
Driving Required
No
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
Recruiting Operations Coordinator Jobs by Experience Level
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Find JobsRecruiting Operations Coordinator Job Market
Who's Hiring
- TikTok26
- Amazon19
- Capital One13
- Legora9
- CARVANA9
Top Industries Hiring
- Technology & Software47
- Healthcare & Medical Services19
- Construction & Real Estate13
- Electronics & Hardware9
- Banking & Financial Services9
What Employers Look For
The qualifications that appear most often in recruiting operations coordinator jobs.
- One to three years of experience in recruiting coordination, HR operations, or talent acquisition support
- Proficiency with at least one enterprise applicant tracking system such as an ATS or HRIS platform
- Strong calendar management and interview scheduling skills across multiple time zones
- Experience with offer letter generation, background check coordination, and onboarding workflows
- Ability to build and maintain recruiting reports and dashboards using spreadsheet or BI tools
- Bachelor's degree in human resources, business administration, or a related field preferred
Tips for Your Recruiting Operations Coordinator Job Search
Tailor your resume to ATS workflows
Highlight specific applicant tracking systems you've administered, the volume of requisitions you've supported, and any process improvements you've owned. Generic HR experience won't distinguish you from candidates who lack operations depth.
Apply early to roles that fit
Migrate Mate lists recruiting operations coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show metrics on your resume
Coordinators who quantify their work get more callbacks. Include throughput numbers like requisitions managed per quarter, time-to-fill improvements, or scheduling accuracy rates, even if the figures come from a small team.
Filter by tech stack in your search
Many postings name the ATS or HRIS the team runs. If you have hands-on experience with the tool they use, prioritize those openings first. Your ramp time is shorter, and that matters to hiring managers with active pipelines.
Prepare a process-walkthrough answer
Interviewers for ops coordinator roles almost always ask you to walk through how you'd handle a broken interview loop or a last-minute scheduling conflict. Practice a structured answer that covers triage, communication, and resolution steps.
Negotiate scope, not just title
When you receive an offer, ask which requisition volume and which recruiting team size you'll support. A coordinator role supporting two recruiters and one supporting twelve are very different jobs, and that scope affects your leverage at the next review.
Recruiting Operations Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most recruiting operations coordinators?
TikTok, Amazon, and Capital One are hiring the most recruiting operations coordinators right now, with openings concentrated in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Demand is strongest at companies scaling their corporate hiring teams or modernizing their talent acquisition tech stack.
How many recruiting operations coordinator jobs are remote?
About 66% of recruiting operations coordinator openings are fully remote or hybrid as of November 2026, reflecting the administrative nature of much of the work. Scheduling coordination and ATS administration are the sub-areas most commonly offered as fully remote, while roles that include onboarding facilitation or executive interview support tend to require more in-office time.
How do you become a recruiting operations coordinator?
Start by building experience in administrative coordination, HR support, or talent acquisition assistance, since most employers want candidates who have handled high-volume scheduling or data entry in a fast-paced environment. Get familiar with at least one ATS, learn basic recruiting metrics like time-to-fill and pipeline conversion, and document any process improvements you've contributed to. A degree in HR or business helps, but demonstrated system proficiency and attention to detail carry more weight in most hiring decisions.
Can you get a recruiting operations coordinator job with little experience?
Yes, entry-level recruiting operations coordinator roles exist and typically require demonstrated organizational skills more than years of experience. Candidates who come from executive assistant, office coordinator, or customer-facing scheduling roles transition successfully by emphasizing calendar management volume and tool fluency. Getting certified in an ATS vendor's platform, even through a free training program, signals initiative and closes the experience gap faster than most candidates expect.
What does the recruiting operations coordinator interview process look like?
Most processes run three to four stages: an initial screen with a recruiter focused on your background and tool experience, a hiring manager conversation covering how you've handled scheduling breakdowns or data integrity issues, and a practical exercise where you're asked to map a workflow or troubleshoot a sample ATS scenario. Some employers add a panel interview with recruiting team members who will work alongside you day to day. Expect detailed questions about how you prioritize competing deadlines.
Where can I find and apply to recruiting operations coordinator jobs?
You can find and apply to recruiting operations coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and preferred location or work arrangement, and apply directly to each listing that fits.
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