Talent Acquisition Administrator Jobs
Talent Acquisition Administrator jobs are open across healthcare, technology, financial services, and professional services, from entry-level coordinators to senior specialists, with concentrations in recruiting operations, ATS administration, and onboarding coordination. See the openings below and apply to the ones that match your experience.
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Office Administrator / Field Supervisor (Bilingual) – Full-Time
Blue Angels Cleaning Services – Pompano Beach, FL
Starting Pay: $18.00 per hour | 40 Hours per Week | Additional Hours Available
Join Our Growing Team!
Blue Angels Cleaning Services is an established, family-owned company proudly serving residential and commercial clients throughout South Florida since 1997. We are known for our commitment to quality, professionalism, and excellent customer service.
We are looking for a highly organized, dependable, motivated, and detail-oriented professional to join our team as an Office Administrator / Field Supervisor.
This is an exciting opportunity for someone who enjoys working with people, solving problems, staying organized, and taking ownership of daily responsibilities.
The position combines office administration, customer service, scheduling, billing, team coordination, and field quality control. Responsibilities may vary depending on company needs and individual strengths, with opportunities to take on greater responsibilities as the company grows.
We're looking for more than someone who simply answers phones. We want a proactive team member who takes pride in their work, pays attention to details, and helps keep our operations running smoothly.
What You'll Be DoingOffice Administration & Customer Service
- Answer incoming phone calls, text messages, and emails professionally and promptly.
- Make outgoing calls to customers regarding appointments, scheduling, service requests, and billing.
- Coordinate daily cleaning schedules, appointments, cancellations, and last-minute changes.
- Communicate professionally with customers, cleaning teams, and management.
- Maintain accurate customer records, appointments, service instructions, and account information.
- Use Jobber or similar CRM software to manage customer information, schedules, invoices, and daily operations.
- Prepare and review invoices, record payments, and monitor outstanding customer balances.
- Follow up professionally with customers regarding unpaid invoices and overdue payments.
- Handle customer questions, special requests, and service concerns with care and professionalism.
- Ensure important tasks, customer requests, and follow-ups are completed accurately and on time.
- Support daily office operations and independently manage responsibilities as needed.
Field Supervision & Quality Control
- Visit customer properties to perform quality-control inspections and ensure cleaning standards are maintained.
- Supervise, support, and communicate with cleaning teams.
- Identify cleaning issues and coordinate corrective action when necessary.
- Assist with training new employees and reinforcing company procedures.
- Help coordinate cleaning teams, supplies, and field operations.
- Communicate with customers regarding service quality and resolve concerns professionally.
- Maintain inspection records and provide updates to management.
- Help ensure our customers consistently receive the high-quality service they expect.
A company vehicle is provided for authorized work-related field visits and supervision.
Qualifications & Requirements
- Fluent English and either Portuguese or Spanish are required.
- Speaking English, Portuguese, and Spanish is a plus.
- Previous experience in office administration, scheduling, customer service, dispatching, or operations.
- Strong computer skills and confidence using email, scheduling software, and customer management systems.
- Experience with Jobber or similar CRM software is preferred but not required.
- Comfortable making and receiving customer phone calls.
- Experience with invoicing, billing, payment tracking, or accounts receivable is a plus.
- Excellent organizational skills and strong attention to detail.
- Ability to multitask, prioritize responsibilities, and work efficiently in a busy environment.
- Strong communication and problem-solving skills.
- Ability to work independently and follow through without constant supervision.
- Comfortable working both in an office environment and visiting customer properties.
- Valid driver's license and an acceptable driving record meeting company insurance requirements.
- Previous supervisory or cleaning industry experience is a plus, but not required.
The Type of Person We're Looking For
We believe the right attitude and work ethic make a big difference.
Our ideal candidate is someone who:
- Takes initiative and doesn't need to be constantly reminded of responsibilities.
- Pays close attention to details and takes pride in doing things correctly.
- Enjoys staying organized and keeping everything on track.
- Communicates confidently and professionally with customers and coworkers.
- Can handle unexpected situations and find solutions.
- Is comfortable learning new technology and systems.
- Takes responsibility for mistakes and works to prevent them from happening again.
- Is dependable, punctual, respectful, and professional.
- Enjoys working as part of a team but can also work independently.
- Is looking for a stable position with long-term growth potential.
Work Schedule & Compensation
- Full-time position – approximately 40 hours per week.
- Regular schedule: 5 days per week.
- Additional hours may be available, including occasional Saturdays, depending on business needs and employee availability.
- Starting pay: $18.00 per hour, with compensation based on experience and qualifications.
- Eligible overtime hours are paid according to applicable law.
- In-person position based in Pompano Beach, Florida.
- Combination of office work and field supervision.
- Company vehicle provided for authorized work-related field visits.
- Opportunity for increased responsibilities and professional growth based on performance.
Why Join Blue Angels Cleaning Services?
- Established, family-owned company serving South Florida since 1997.
- Stable, full-time employment.
- Friendly, professional, and team-oriented work environment.
- Opportunity to learn different aspects of business operations.
- Variety of responsibilities — both office and field.
- Company vehicle provided for field responsibilities.
- Opportunity for additional work hours.
- Opportunity to grow into greater operational and leadership responsibilities.
- Be part of a company that values professionalism, reliability, and quality service.
How to Apply
If you are organized, motivated, dependable, and enjoy working with people, we would love to hear from you!
Please submit your resume and briefly describe your experience with office administration, customer service, scheduling, billing, or employee supervision.
Candidates who are bilingual, comfortable with computers, and confident communicating with customers are strongly encouraged to apply.
We look forward to meeting our next great team member!
Blue Angels Cleaning Services
Quality, Professionalism & Customer Satisfaction Since 1997
Pay: From $18.00 per hour
Expected hours: 40.0 per week
Application Question(s):
- Are you fluent in English and either Portuguese or Spanish?
- How many years of office administration or scheduling experience do you have?
- Are you comfortable supervising cleaning teams and visiting customer properties?
- Do you have experience using CRM, scheduling, or invoicing software?
- Do you have a valid driver's license and a driving record that meets company insurance requirements?
- Do you have experience preparing invoices, tracking payments, or following up on overdue customer accounts?
Work Location: In person
Talent Acquisition Administrator Jobs by Experience Level
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Find JobsTalent Acquisition Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in talent acquisition administrator jobs.
- One to three years of experience supporting recruiting or HR administrative functions
- Proficiency with at least one applicant tracking system such as Workday, Greenhouse, or iCIMS
- Strong organizational skills for managing high volumes of requisitions and candidate records simultaneously
- Experience scheduling interviews across multiple time zones and coordinating with hiring managers
- Associate or bachelor's degree in human resources, business administration, or a related field
- Familiarity with onboarding workflows, background check coordination, and new hire documentation processes
Tips for Your Talent Acquisition Administrator Job Search
Tailor your resume to ATS workflows
Highlight your hands-on experience with applicant tracking systems by name, including configuration, requisition management, and reporting. Hiring managers for this role want to see that you can maintain data integrity and support high-volume recruiting pipelines without supervision.
Quantify your recruiting support output
Instead of listing duties, show the scale you worked at: how many open requisitions you managed at once, how many candidates you screened per week, or how many onboarding packets you processed per quarter. Volume and accuracy are what employers care about most.
Apply early to roles that fit
Migrate Mate lists talent acquisition administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by ATS platform familiarity
Many postings specify a preferred ATS, such as Workday, Greenhouse, or Lever. If you have direct experience with the platform listed, name it in your cover letter and in the first third of your resume so it clears keyword filters early.
Prepare for skills-based interview screens
Expect scenario questions about managing competing priorities during peak hiring cycles, correcting data errors in a requisition system, and communicating delays to hiring managers. Practice answers that show how you stay organized when requisition volume spikes unexpectedly.
Negotiate scope alongside compensation
When you receive an offer, ask which recruiting teams you will support, the typical requisition load, and whether the role includes offer letter generation or only scheduling and coordination. Scope clarity prevents role drift and positions you to make a stronger case at your first review.
Talent Acquisition Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most talent acquisition administrators?
ASPRA World, Palais Royale, and Sidley Austin are hiring the most talent acquisition administrators right now, with openings concentrated in New York, Florida, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large technology companies consistently maintain the heaviest demand for this role.
How many talent acquisition administrator jobs are remote?
About 13% of talent acquisition administrator openings are fully remote or hybrid as of November 2026, reflecting the administrative nature of much of the work. Scheduling coordination and ATS management roles tend to be the most remote-friendly, while positions tied to in-person onboarding or on-site interviewing support are more likely to require a physical presence.
How do you become a talent acquisition administrator?
Start by building experience in an administrative or HR support role where you handle scheduling, data entry, or candidate communication. Learn at least one widely used applicant tracking system, either through on-the-job training or a vendor certification. A degree in human resources or business helps, but demonstrated ATS proficiency and high-volume scheduling experience carry significant weight with employers screening applications.
Can you get a talent acquisition administrator job with little or no experience?
Yes, many employers hire candidates with strong administrative backgrounds even if that experience did not come from a recruiting environment. Highlight transferable skills like calendar management, data accuracy, and high-volume communication. Completing a free or low-cost ATS certification, volunteering to coordinate hiring logistics for a small organization, or taking a temporary HR coordinator role can close the gap quickly.
What does the talent acquisition administrator interview process look like?
Most employers start with a phone or video screen focused on your administrative background and ATS familiarity. A second round typically includes scenario-based questions about managing competing scheduling requests, correcting data errors, and communicating with hiring managers under time pressure. Some employers add a short skills exercise, such as drafting an offer letter or walking through how you would set up a requisition in a mock system.
Where can I find and apply to talent acquisition administrator jobs?
You can find and apply to talent acquisition administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits. New positions are added regularly, so checking back frequently gives you the best chance of catching openings early.
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