Timekeeper Jobs
Timekeeper jobs are open across construction, manufacturing, healthcare, and government contracting, from entry-level timekeeping clerks to senior payroll timekeepers and workforce analysts, with specializations in union payroll compliance, field labor tracking, and automated time-and-attendance systems. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 25+ Timekeeper jobs
TIMEKEEPER
- HRA/DEPT OF SOCIAL SERVICES
Posted on
10/23/2026
- Full-time
Location
MANHATTAN
- Exam may be required
Department
Office Of HR Solutions-NM
Save
Job Description
APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS) is recruiting one (1) Clerical Associate IV to function as Timekeepers, who will perform the following:
Verify all changes in assigned work units, such as leave status, via collateral telephone calls to the unit's timekeeping/personnel liaison processing these changes. Also, make adjustments to input in the Payroll Management System for paycheck preparation.
On a daily basis, reviews all Citytime reports such as the daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report and the Leave Without Pay report, both online and in hard copy, to enable the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.
On processing dates based on the above approved Transmitted reports, reviews and verifies the accuracy of employee leave balances via PMS and RMDS report. Staff who do not have sufficient leave balances are processed as leave without pay on their subsequent paycheck entries for leave without pay are processed either through Citytime or PMS.
On a daily basis, reviews the previous day's entries via accepted on-line reports that display all accepted or rejected as well as suspended details. If any data is incorrect, or suspended or rejected, necessary data entries must be made so that the staff member's paycheck is not affected.
Interact daily with designated representatives from other Office of Staff Resources divisions such as Personnel Services Operations, Payroll and Worker's Compensation, to accurately process long term leaves such as Child Care, Medical, Family Medical Leave Act and Worker's Compensation. Determine the staff members last day paid to avoid either overpayment or underpayment o-f salary. Calculations are processed both manually and with Agency developed software via form M-402E. The M-402 E form will alert designated/authorized Personnel Services Operations staff when to place the staff member in the appropriate leave status.
At the end of the Payroll Timekeeping biweekly cycle, prepares hold lists for the cycle's paychecks for employees with incomplete records to issue late approval reports. Via the late approval reports which are generated automatically, and collateral telephone calls made by the Timekeeper to the Responsibility Centers designated Personnel Officers, paychecks are released via written releases when incomplete records are validated as complete.
Prepare supplementary (adjusted) paychecks on the Agency's supplementary payroll during the assigned window of Monday through Wednesday of pay week. These checks provide adjusted payments to what might have been an error in calculating the original paycheck due to late submissions administrative errors, changes in leave status or a host of undetermined factors. The original paychecks, which are either overpayments or underpayments, are manually refunded- via the disbursement unit.
Work Location: 33 Beaver
Hours/Schedule: 9 AM – 5 PM
CLERICAL ASSOCIATE - 10251
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Save
Job ID
807796
Posted until
12/22/2026
Title code
10251
Civil service title
CLERICAL ASSOCIATE
Title classification
Competitive-1
Business title
TIMEKEEPER
- Experience level: Experienced (non-manager)
Job level
04
Number of positions
1
Work location
33 Beaver St, New York Ny
- Category: Social Services
TIMEKEEPER
TIMEKEEPER
- HRA/DEPT OF SOCIAL SERVICES
Posted on
10/23/2026
- Full-time
Location
MANHATTAN
- Exam may be required
Department
Office Of HR Solutions-NM
Save
Job Description
APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS) is recruiting one (1) Clerical Associate IV to function as Timekeepers, who will perform the following:
Verify all changes in assigned work units, such as leave status, via collateral telephone calls to the unit's timekeeping/personnel liaison processing these changes. Also, make adjustments to input in the Payroll Management System for paycheck preparation.
On a daily basis, reviews all Citytime reports such as the daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report and the Leave Without Pay report, both online and in hard copy, to enable the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.
On processing dates based on the above approved Transmitted reports, reviews and verifies the accuracy of employee leave balances via PMS and RMDS report. Staff who do not have sufficient leave balances are processed as leave without pay on their subsequent paycheck entries for leave without pay are processed either through Citytime or PMS.
On a daily basis, reviews the previous day's entries via accepted on-line reports that display all accepted or rejected as well as suspended details. If any data is incorrect, or suspended or rejected, necessary data entries must be made so that the staff member's paycheck is not affected.
Interact daily with designated representatives from other Office of Staff Resources divisions such as Personnel Services Operations, Payroll and Worker's Compensation, to accurately process long term leaves such as Child Care, Medical, Family Medical Leave Act and Worker's Compensation. Determine the staff members last day paid to avoid either overpayment or underpayment o-f salary. Calculations are processed both manually and with Agency developed software via form M-402E. The M-402 E form will alert designated/authorized Personnel Services Operations staff when to place the staff member in the appropriate leave status.
At the end of the Payroll Timekeeping biweekly cycle, prepares hold lists for the cycle's paychecks for employees with incomplete records to issue late approval reports. Via the late approval reports which are generated automatically, and collateral telephone calls made by the Timekeeper to the Responsibility Centers designated Personnel Officers, paychecks are released via written releases when incomplete records are validated as complete.
Prepare supplementary (adjusted) paychecks on the Agency's supplementary payroll during the assigned window of Monday through Wednesday of pay week. These checks provide adjusted payments to what might have been an error in calculating the original paycheck due to late submissions administrative errors, changes in leave status or a host of undetermined factors. The original paychecks, which are either overpayments or underpayments, are manually refunded- via the disbursement unit.
Work Location: 33 Beaver
Hours/Schedule: 9 AM – 5 PM
CLERICAL ASSOCIATE - 10251
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Save
Job ID
807796
Posted until
12/22/2026
Title code
10251
Civil service title
CLERICAL ASSOCIATE
Title classification
Competitive-1
Business title
TIMEKEEPER
- Experience level: Experienced (non-manager)
Job level
04
Number of positions
1
Work location
33 Beaver St, New York Ny
- Category: Social Services
TIMEKEEPER
See All 25 Timekeeper Jobs
Find roles that match your experience and apply in just a few clicks.
Find Timekeeper JobsTimekeeper Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
What Employers Look For
The qualifications that appear most often in timekeeper jobs.
- Experience with time-and-attendance software such as Kronos, ADP, or SAP
- Knowledge of wage and hour laws including overtime and break rules
- Proficiency in spreadsheet tools for data entry and reconciliation
- High school diploma or equivalent with some roles requiring an associate degree
- Familiarity with certified payroll or Davis-Bacon requirements for construction or government roles
- Attention to detail and ability to audit and correct timekeeping discrepancies accurately
Tips for Your Timekeeper Job Search
Tailor your resume to compliance language
Timekeeper job postings often flag union contract rules, certified payroll, or Davis-Bacon requirements. Pull exact compliance terms from each posting and mirror them in your resume's skills section so applicant tracking systems surface your application.
Highlight the software systems you know
Employers screen hard for hands-on experience with specific time-and-attendance platforms. Name every system you've used in a dedicated tools section, and note whether you entered data, ran reports, or administered the system at an admin level.
Apply early to roles that fit
Migrate Mate lists timekeeper openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target industries with strict labor reporting
Construction, government contracting, and healthcare facilities post the most timekeeper openings because they face the tightest labor-hour audit requirements. Searching by industry alongside job title narrows results to employers who treat the role as mission-critical, not administrative support.
Prepare to reconcile discrepancies in interviews
Interviewers commonly ask how you've handled a situation where a worker's reported hours conflicted with supervisor records or badge data. Prepare one specific example that walks through the steps you took to investigate, document, and resolve the discrepancy.
Negotiate based on payroll cycle ownership
If you manage full payroll cycle processing end-to-end rather than just data entry, frame that as a scope difference when discussing compensation. Timekeepers who own reconciliation, corrections, and reporting carry more accountability and can justify a higher rate.
Timekeeper Jobs: Frequently Asked Questions
Which companies are hiring the most timekeepers?
The most active employers for timekeepers right now are Brown and Root Industrial Services, Virginia Department of Corrections, and Primoris Services Corporation, and the most openings are in Texas, Virginia, and New York, based on current listings on Migrate Mate as of November 2026. Construction firms and government contractors tend to post consistently throughout the year due to ongoing labor compliance requirements.
How many timekeeper jobs are remote?
About 33% of timekeeper openings are fully remote or hybrid as of November 2026, with remote work most common in roles focused on software-based time-and-attendance administration and payroll audit rather than field-facing labor tracking. Construction and manufacturing timekeepers are far more likely to be required on-site.
How do you become a timekeeper?
Start by building familiarity with a major time-and-attendance platform through free trials, employer training, or community college coursework. Pursue entry-level payroll clerk or administrative assistant roles where you handle hourly data entry. Learn the basics of federal wage and hour rules, then move into a dedicated timekeeper title once you can demonstrate accurate recordkeeping and reconciliation experience.
Can you get hired as a timekeeper with little or no experience?
Yes, many employers hire entry-level timekeepers and train them on their internal systems. Your strongest asset without direct experience is demonstrating high accuracy in data-heavy work, such as bookkeeping, scheduling, or administrative data entry. Familiarity with any payroll or scheduling software, even from a part-time or volunteer context, gives you a concrete skill to reference in your application.
What does the timekeeper interview process look like?
Most timekeeper interviews include a phone screen focused on your software experience and comfort with repetitive data work, followed by one or two in-person or video rounds. Expect scenario questions about catching errors, handling conflicting records, and meeting payroll deadlines under pressure. Some employers add a short data-entry or spreadsheet accuracy test before making an offer.
Where can I find and apply to timekeeper jobs?
You can find and apply to timekeeper jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits your situation.
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Find roles that match your experience and apply in just a few clicks.
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