TN Visa Administrative Assistant Jobs
Administrative Assistant roles may qualify for TN visa status under the USMCA when the position requires a bachelor's degree in a relevant field. Canadian citizens can present their TN application directly at the U.S. port of entry. Mexican nationals must apply through a U.S. consulate. Employers prepare a support letter documenting the role and your qualifications to facilitate the TN visa process.
Find TN Visa Administrative Assistant JobsOverview
Showing 5 of 20+ Administrative Assistant jobs
See all Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant roles.
Get Access To All JobsINTRODUCTION
The Office of Appointed Counsel Commission (ACC) is seeking a qualified professional for the position of Administrative Assistant to Divisional Counsel in the western division in the Memphis area.
ROLE AND RESPONSIBILITIES
Under the general supervision of the Divisional Counsel, the Administrative Assistant will provide professional, confidential, and highly organized administrative support to Divisional Counsel and other employees within the division of the Office of the Appointed Counsel Commission (ACC). This position will assist Divisional Counsel in the coordination of legal and administrative processes related to the delivery of indigent defense services in Tennessee. When the ACC is fully established, the Administrative Assistant will support Divisional Counsel in managing documentation, scheduling, general case-management, facilitating communication with outside attorneys, clients, and executive support staff of the ACC and other relevant state agencies. The duties of the Administrative Assistant could include limited legal research and writing, if that competency is available.
After the ACC is established, the Administrative Assistant to Divisional Counsel will support counsel in the legal and administrative operations of the division, including but not limited to:
- Preparing and maintaining detailed records, reports, correspondence, and legal documentation
- Managing calendars and scheduling
- Assisting with project coordination and workflow management
- Managing confidential communications ensuring strict confidentiality of sensitive information, including attorney-client privileged materials and internal communications involving Divisional Counsel, Deputy Divisional Counsel, Executive Director, Commission members, attorneys, court personnel, the Supreme Court, and other stakeholders
An ability to maintain confidentiality is a significant requirement.
The person in this position will serve as a liaison between the division and internal/external stakeholders, including court staff, other state agencies, contracted professionals, and members of the public; assist with implementing and supporting policies and procedures, ensuring consistency with ACC standards, and providing input on improvements to administrative processes; support divisional operations related to communication workflows, contract documentation, and assigned special projects; review and edit documents for accuracy, completeness, and compliance with established standards, including legal submissions, payment requests, and contract materials; conduct basic administrative or program-related research and analysis, including gathering relevant information related to legislation, litigation, policy, organizational processes, and special assignments; organize and maintain case files and records, ensuring proper retention, accessibility, and confidentiality.
BASIC QUALIFICATIONS
A bachelor’s degree is preferred. Significant experience in legal administrative support, office administration, or a combination of education and specialized experience providing administrative assistance in a legal environment is strongly desired.
- Strong written and verbal communication skills
- Excellent organizational abilities
- Attention to detail
- Capacity to manage multiple priorities
- Ability to build effective working relationships and support collaborative team processes
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and the ability to learn and work efficiently in ACAP, Edison, Case Cloud and other technology platforms used by the Office
- Strong professionalism, discretion, and adaptability
This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered for this position.
LOCATION
Primary Office Location: Memphis
DEPARTMENT
Office of the Appointed Counsel Commission
POSITION AVAILABLE
November 1, 2026
POSITION CLOSING
This position will remain open until filled.
To apply: Submit an Application for Employment in PDF, a current resume and three professional references by email to human.resources@tncourts.gov. Do not submit your application through a third-party website. Applications must be submitted directly to the Human Resources Division of the Administrative Office of the Courts.
Thank you for taking time to submit your information for consideration. The Court System only accepts electronic applicant information saved in PDF format. Please note that applicants will only receive communication regarding submissions if selected for an interview.
For More Information
Please email: human.resources@tncourts.gov
The ACC is an Equal Employment Opportunity Employer
INTRODUCTION
The Office of Appointed Counsel Commission (ACC) is seeking a qualified professional for the position of Administrative Assistant to Divisional Counsel in the western division in the Memphis area.
ROLE AND RESPONSIBILITIES
Under the general supervision of the Divisional Counsel, the Administrative Assistant will provide professional, confidential, and highly organized administrative support to Divisional Counsel and other employees within the division of the Office of the Appointed Counsel Commission (ACC). This position will assist Divisional Counsel in the coordination of legal and administrative processes related to the delivery of indigent defense services in Tennessee. When the ACC is fully established, the Administrative Assistant will support Divisional Counsel in managing documentation, scheduling, general case-management, facilitating communication with outside attorneys, clients, and executive support staff of the ACC and other relevant state agencies. The duties of the Administrative Assistant could include limited legal research and writing, if that competency is available.
After the ACC is established, the Administrative Assistant to Divisional Counsel will support counsel in the legal and administrative operations of the division, including but not limited to:
- Preparing and maintaining detailed records, reports, correspondence, and legal documentation
- Managing calendars and scheduling
- Assisting with project coordination and workflow management
- Managing confidential communications ensuring strict confidentiality of sensitive information, including attorney-client privileged materials and internal communications involving Divisional Counsel, Deputy Divisional Counsel, Executive Director, Commission members, attorneys, court personnel, the Supreme Court, and other stakeholders
An ability to maintain confidentiality is a significant requirement.
The person in this position will serve as a liaison between the division and internal/external stakeholders, including court staff, other state agencies, contracted professionals, and members of the public; assist with implementing and supporting policies and procedures, ensuring consistency with ACC standards, and providing input on improvements to administrative processes; support divisional operations related to communication workflows, contract documentation, and assigned special projects; review and edit documents for accuracy, completeness, and compliance with established standards, including legal submissions, payment requests, and contract materials; conduct basic administrative or program-related research and analysis, including gathering relevant information related to legislation, litigation, policy, organizational processes, and special assignments; organize and maintain case files and records, ensuring proper retention, accessibility, and confidentiality.
BASIC QUALIFICATIONS
A bachelor’s degree is preferred. Significant experience in legal administrative support, office administration, or a combination of education and specialized experience providing administrative assistance in a legal environment is strongly desired.
- Strong written and verbal communication skills
- Excellent organizational abilities
- Attention to detail
- Capacity to manage multiple priorities
- Ability to build effective working relationships and support collaborative team processes
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and the ability to learn and work efficiently in ACAP, Edison, Case Cloud and other technology platforms used by the Office
- Strong professionalism, discretion, and adaptability
This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered for this position.
LOCATION
Primary Office Location: Memphis
DEPARTMENT
Office of the Appointed Counsel Commission
POSITION AVAILABLE
November 1, 2026
POSITION CLOSING
This position will remain open until filled.
To apply: Submit an Application for Employment in PDF, a current resume and three professional references by email to human.resources@tncourts.gov. Do not submit your application through a third-party website. Applications must be submitted directly to the Human Resources Division of the Administrative Office of the Courts.
Thank you for taking time to submit your information for consideration. The Court System only accepts electronic applicant information saved in PDF format. Please note that applicants will only receive communication regarding submissions if selected for an interview.
For More Information
Please email: human.resources@tncourts.gov
The ACC is an Equal Employment Opportunity Employer
See all TN Visa Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new TN Visa Administrative Assistant Jobs.
Get Access To All JobsTips for Finding TN Visa Sponsorship as an Administrative Assistant
Verify your degree matches the role
TN visa classification for Administrative Assistant positions requires a bachelor's degree in a field directly related to the duties. A general business administration degree typically qualifies, but a degree in an unrelated field raises officer scrutiny at the border.
Target employers already using E-Verify
Employers enrolled in E-Verify are operationally familiar with employment authorization verification, which means fewer internal hurdles when you raise TN sponsorship during the offer stage.
Ask for a detailed offer letter early
Your TN documentation depends on a letter from your employer describing your specific duties, your degree, and the connection between them. Request this letter before your border appointment or consular interview, not after.
Search TN-specific listings through Migrate Mate
Standard job boards don't filter by visa sponsorship type. Use Migrate Mate to find Administrative Assistant roles where employers are already open to TN sponsorship, cutting out employers who won't engage.
Prepare for Canadian port-of-entry processing
As a Canadian citizen, you can apply for TN status directly at a U.S. land border or airport. Bring your offer letter, degree transcripts, and resume. CBP officers adjudicate on the spot, so documentation gaps cause immediate denial.
Understand employer letter requirements before negotiating start dates
Your employer will need to prepare a support letter documenting your job role, qualifications, and salary. For Canadian citizens, you'll present this letter at the U.S. border or port of entry during your TN admission process. For Mexican citizens, your employer submits the letter to the U.S. consulate as part of your visa application. Plan for consular processing timelines if applicable, and coordinate your start date accordingly to avoid gaps.
Administrative Assistant TN Visa: Frequently Asked Questions
Does the Administrative Assistant role qualify for TN visa status?
It can, but not automatically. The TN visa requires that the position genuinely requires a bachelor's degree in a specific professional discipline. If the job description accepts any degree field or lists a degree as preferred rather than required, a CBP officer or consular officer may determine the role doesn't meet the specialty occupation standard under USMCA.
How does TN visa sponsorship for Administrative Assistants compare to H-1B?
TN has no annual lottery and no cap for Canadian citizens, so qualified candidates can start work as soon as CBP approves the application at the port of entry. H-1B visa requires an April lottery, a months-long wait, and significant employer filing costs. For Administrative Assistant roles that clearly require a degree, TN is a faster and less expensive path, provided the employer is willing to document the specialty nature of the position.
Where can I find Administrative Assistant jobs that offer TN visa sponsorship?
Most general job boards don't let you filter by TN visa sponsorship specifically. Migrate Mate is built for Canadian and Mexican professionals looking for roles where employers are already open to TN status, which saves you from applying to positions where sponsorship will be declined at the offer stage.
What documents does my employer need to provide for my TN application?
Your employer must provide a detailed support letter on company letterhead that describes your specific job duties, confirms the position requires a bachelor's degree in a relevant field, states your offered wage, and confirms the temporary nature of the role. Canadian applicants present this letter at the border alongside their degree credentials and resume. Mexican nationals submit it as part of their consular appointment package.
Can Mexican nationals get TN sponsorship for Administrative Assistant roles the same way Canadians can?
The qualification standard is the same, but the process differs significantly. Mexican nationals cannot apply at the port of entry and must attend a visa interview at a U.S. consulate in Mexico. They also face a limited annual TN allocation, unlike Canadian citizens who have no numerical cap. Processing times at consular posts vary, so Mexican professionals should plan for a longer lead time between receiving a job offer and starting work.