TN Visa Talent Coordinator Jobs
Talent Coordinator roles qualify for TN visa sponsorship under the USMCA treaty when the position meets the Human Resources professional category. Canadian citizens can enter at a U.S. port of entry the same day their employer's documents are ready. Mexican citizens require a U.S. consular appointment first.
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FSU Division of University Advancement
Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals’ campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.
Responsibilities
The Strategic Talent Management Coordinator serves as a vital culture ambassador and operational backbone for the Strategic Talent Management team.
This role ensures a seamless experience for Division of University Advancement (DUA) employees, donors, and guests by maintaining high-standard physical environments and providing critical administrative support to talent initiatives.
The Coordinator also plays a key leadership role in developing our future workforce by supervising the front-desk student employee team.
Student Leadership & Front Desk Management
- Supervise and mentor a team of front-desk student employees, including recruitment, onboarding, and performance management.
- Manage complex student scheduling to ensure consistent front desk coverage, timely Foundation Building opening and closing, coordinated break rotations, and reliable mail reception and delivery services.
- Provide training and guidance to front-desk student employees to deliver a “Gold Standard” welcome for DUA visitors, while ensuring strict adherence to visitor and vendor sign-in procedures, building security protocols, and established processes for receiving and distributing checks and cash deposits.
- Serve as backup receptionist, offering coverage during absences, peak periods, or as operational needs arise.
Strategic Talent Support
- Provide high-level administrative support to the Advancement Strategic Talent Management (STM) team.
- Plan and coordinate the preparation of materials for candidate interviews, new employee presentations, conferences, and training sessions.
- Supports the recruitment process by helping conduct initial screenings, references, and logistics involved with candidate travel and interviews as necessary.
- Order and maintain supply inventory, coordinate AV needs, manage RSVPs, anticipating needs and organizing in advance.
- Maintain data integrity within the Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resource Information System (HRIS).
- Coordinate STM team administrative workflows related to the employee lifecycle, from recruitment through offboarding.
- Monitor expenses, assist with monthly budget reconciliation.
- Prepare departmental disbursement requests and assist with purchasing card statement settlements.
- Protect confidential information.
FSU Foundation Building Employee and Guest Experience
- Ensure all public-facing and common spaces (conference rooms, breakrooms, and copy/supply rooms) are inviting, well stocked, and professional.
- Manage inventory control for both office and breakroom supplies, monitoring usage, and cost.
- Coordinate, submit, and distribute office supply and employee breakroom supply orders.
- Maintain vendor relationships, oversee payments, and perform monthly budget reconciliation.
- Provide access and guidance to FSU Facilities and outside vendors and contractors at the request of the Foundation Building Manager.
Employee Engagement & Facilities Stewardship
- Act as a liaison for building needs ensuring the FSU Foundation and Alumni Association physical environments are welcoming, well maintained, and aligned with the University’s standards.
- Prepare workspaces for new employees and coordinate employee engagement setups to promote a positive and consistent experience for all DUA staff.
- Provide logistical assistance for DUA engagement events and internal recognition programs.
- Drive to locations on and off campus to attend and coordinate meetings, staff events, complete tasks related to pickups, deliveries, and support activities.
- Perform other related duties as required and assigned.
Qualifications
Bachelor’s degree and two years of experience; or high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)
A valid Florida or Georgia Driver's License or the ability to obtain upon hire.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Department
FSU Division of University Advancement
Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals’ campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.
Responsibilities
The Strategic Talent Management Coordinator serves as a vital culture ambassador and operational backbone for the Strategic Talent Management team.
This role ensures a seamless experience for Division of University Advancement (DUA) employees, donors, and guests by maintaining high-standard physical environments and providing critical administrative support to talent initiatives.
The Coordinator also plays a key leadership role in developing our future workforce by supervising the front-desk student employee team.
Student Leadership & Front Desk Management
- Supervise and mentor a team of front-desk student employees, including recruitment, onboarding, and performance management.
- Manage complex student scheduling to ensure consistent front desk coverage, timely Foundation Building opening and closing, coordinated break rotations, and reliable mail reception and delivery services.
- Provide training and guidance to front-desk student employees to deliver a “Gold Standard” welcome for DUA visitors, while ensuring strict adherence to visitor and vendor sign-in procedures, building security protocols, and established processes for receiving and distributing checks and cash deposits.
- Serve as backup receptionist, offering coverage during absences, peak periods, or as operational needs arise.
Strategic Talent Support
- Provide high-level administrative support to the Advancement Strategic Talent Management (STM) team.
- Plan and coordinate the preparation of materials for candidate interviews, new employee presentations, conferences, and training sessions.
- Supports the recruitment process by helping conduct initial screenings, references, and logistics involved with candidate travel and interviews as necessary.
- Order and maintain supply inventory, coordinate AV needs, manage RSVPs, anticipating needs and organizing in advance.
- Maintain data integrity within the Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resource Information System (HRIS).
- Coordinate STM team administrative workflows related to the employee lifecycle, from recruitment through offboarding.
- Monitor expenses, assist with monthly budget reconciliation.
- Prepare departmental disbursement requests and assist with purchasing card statement settlements.
- Protect confidential information.
FSU Foundation Building Employee and Guest Experience
- Ensure all public-facing and common spaces (conference rooms, breakrooms, and copy/supply rooms) are inviting, well stocked, and professional.
- Manage inventory control for both office and breakroom supplies, monitoring usage, and cost.
- Coordinate, submit, and distribute office supply and employee breakroom supply orders.
- Maintain vendor relationships, oversee payments, and perform monthly budget reconciliation.
- Provide access and guidance to FSU Facilities and outside vendors and contractors at the request of the Foundation Building Manager.
Employee Engagement & Facilities Stewardship
- Act as a liaison for building needs ensuring the FSU Foundation and Alumni Association physical environments are welcoming, well maintained, and aligned with the University’s standards.
- Prepare workspaces for new employees and coordinate employee engagement setups to promote a positive and consistent experience for all DUA staff.
- Provide logistical assistance for DUA engagement events and internal recognition programs.
- Drive to locations on and off campus to attend and coordinate meetings, staff events, complete tasks related to pickups, deliveries, and support activities.
- Perform other related duties as required and assigned.
Qualifications
Bachelor’s degree and two years of experience; or high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)
A valid Florida or Georgia Driver's License or the ability to obtain upon hire.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
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Get Access To All JobsTips for Finding TN Visa Sponsorship as a Talent Coordinator
Frame your credentials around HR professional criteria
TN approval for Talent Coordinators depends on satisfying the Human Resources category, which requires a relevant bachelor's degree. Gather transcripts that show a direct field connection, such as HR management, business, or organizational psychology, before approaching employers.
Target companies with dedicated HR or talent functions
Staffing agencies and companies where Talent Coordinator is a standalone role, not a combined admin title, are far more likely to support TN sponsorship. Look for employers with internal HR teams and structured recruiting pipelines, not generalist administrative setups.
Ask employers for a support letter before your border appointment
Canadian applicants can present their TN documentation directly at a U.S. port of entry, but CBP officers need a detailed employer support letter describing the Talent Coordinator duties and explaining how the role fits the Human Resources professional category.
Search for TN-sponsored Talent Coordinator roles through Migrate Mate
Finding employers already familiar with TN sponsorship cuts negotiation time significantly. Migrate Mate surfaces Talent Coordinator roles at companies with active TN visa hiring history, so you're not educating an employer on the process from scratch.
Clarify the specialty occupation distinction with your employer early
Talent Coordinators whose job descriptions blend general administrative tasks with HR work face the highest TN documentation risk. Have your employer draft a duties list that emphasizes specialized HR functions before the offer letter is finalized, not after.
Mexican applicants should book a consular appointment before accepting an offer timeline
Unlike Canadians, Mexican TN applicants must attend a U.S. consulate interview and face a per-country allocation limit. Build consular wait times into your start date negotiation so your employer isn't left waiting on a hard-set onboarding date.
Talent Coordinator jobs are hiring across the US. Find yours.
Find Talent Coordinator JobsTalent Coordinator TN Visa: Frequently Asked Questions
Does a Talent Coordinator role qualify for a TN visa?
Yes, Talent Coordinator positions can qualify under the TN Human Resources professional category, but the role must genuinely require specialized HR knowledge, not just administrative coordination. Your job title alone doesn't determine eligibility. The duties listed in your employer's support letter and the degree you hold in a relevant field are what CBP or the consulate actually evaluate.
How does the TN visa compare to H-1B for Talent Coordinator jobs?
The TN visa has no lottery, no annual cap for Canadians, and no USCIS petition required for Canadian applicants. H-1B selection is random, capped at 85,000 per fiscal year, and requires employer sponsorship months before your start date. For Talent Coordinator roles where the Human Resources category applies, TN is a far more predictable path than competing in the H-1B lottery.
How do I find Talent Coordinator employers who already understand TN sponsorship?
Migrate Mate is built specifically for this. It surfaces Talent Coordinator roles at companies with documented TN visa hiring activity, so you can focus on employers who won't need a primer on the process. That matters because TN sponsorship for HR roles requires employer cooperation in drafting a compliant support letter, and companies unfamiliar with TN often push back or cause delays.
What documents does my employer need to prepare for my TN application?
Your employer needs to provide a formal support letter on company letterhead that describes your specific Talent Coordinator duties, confirms the professional HR nature of the role, states your TN status classification, and specifies your intended start date and period of employment. Canadian applicants present this at a U.S. port of entry. Mexican applicants submit it as part of their consular visa application package.
Can I switch Talent Coordinator employers while on a TN visa?
You cannot work for a new employer under your existing TN status. Each employer sponsorship is tied to a specific role at a specific company. If you change jobs, your new employer must sponsor a fresh TN application before your first day. Canadians can do this at a port of entry. Mexican nationals must return to the consulate to apply again under the new employer's documentation.
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