Administrative Assistant Visa Sponsorship Jobs in Idaho
Administrative assistant visa sponsorship jobs in Idaho are concentrated in Boise, where state government agencies, healthcare systems like St. Luke's and Saint Alphonsus, and technology employers including Micron Technology and Clearwater Analytics regularly hire for office and administrative support roles. Boise State University and Idaho National Laboratory also generate demand across the Treasure Valley.
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Get Access To All JobsAdministrative Assistant (Maintenance) – Lewiston, ID
Sofidel America, a global leader in tissue product manufacturing for domestic and hygienic use, is committed to sustainability, innovation, and operational excellence. We are seeking an Administrative Assistant in our Maintenance department. This position is responsible for overseeing the Mechanical and Electrical Apprenticeship Programs for Idaho State and VA GI Bill-qualified individuals while providing administrative and operational support for the Maintenance Department. This role requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and proficiency in SAP, SharePoint and Microsoft Excel.
Key Responsibilities:
Apprenticeship Program Administration
- Administer Mechanical and Electrical Apprenticeship Programs for Idaho State and VA GI Bill-qualified apprentices.
- Track, manage, and submit monthly apprentice hours.
- Coordinate and administer testing for Mechanical Apprentices.
- Participate in JATC/MATC committee meetings and maintain meeting minutes.
- Coordinate with State agencies and the VA (when applicable) regarding apprentice progression to Journeyman status.
- Participate in recruitment and interview processes for new apprentices, as needed.
- Maintain apprentice records in compliance with State and VA standards.
- Coordinate and maintain quarterly apprentice evaluations with Journeymen and Supervisors.
- Coordinate with LCSC regarding Electrical Apprenticeship educational requirements.
- Maintain apprentice hours and process applicable pay code updates in coordination with HR and department supervision.
Maintenance Department Coordination
- Manage department vacation calendars, overtime tracking, and biweekly schedules in accordance with union contracts.
- Coordinate shift coverage and scheduling for Mechanical and Electrical shift personnel as needed.
- Manage Maintenance Department keep-fill and annual purchase orders within SAP.
- Submit annual and daily purchase requisitions (PRQs) as required.
- Collaborate with the Purchasing Department to ensure purchase orders are received and closed in a timely manner.
- Process invoices, packing slips, and goods receipts within SAP.
- Maintain office supply inventory for Production and Maintenance departments.
- Schedule meetings and coordinate departmental communications as needed.
- Coordinate weekly with pest control vendors to ensure timely issue resolution.
- Coordinate with clothing and safety mat vendors to ensure employee safety and compliance.
- Maintain and regularly update the Maintenance Department SharePoint site and internal links.
- Obtain and maintain Notary certification, if required.
Training & Compliance
- Coordinate with the Training Department to ensure all Maintenance personnel maintain required certifications.
- Work with supervisors to schedule required employee training and hearing tests.
- Manage high-voltage safety glove testing for electricians, including coordination with Shipping & Receiving to ensure timely processing and return of equipment.
Qualifications & Skills
- Advanced proficiency in Microsoft Excel, including formulas, linked documents, and data tracking.
- Strong SAP system experience preferred.
- Experience with SharePoint administration and maintenance.
- Excellent organizational skills for both electronic and paper documentation.
- Strong attention to detail and accuracy.
- Effective time management and multitasking abilities in a fast-paced environment.
- Strong communication and coordination skills.
Why Join Sofidel America?
- Competitive compensation with growth opportunities.
- Comprehensive medical benefits package.
- Paid time off (PTO) and vacation time.
- 401(k) retirement plan with company match.
- Career advancement opportunities in a global industry leader.
Equal Opportunity Employer:
Sofidel America is committed to fostering an inclusive workplace and is an Equal Opportunity Employer, abiding by all federal, state, and local employment laws.
Administrative Assistant (Maintenance) – Lewiston, ID
Sofidel America, a global leader in tissue product manufacturing for domestic and hygienic use, is committed to sustainability, innovation, and operational excellence. We are seeking an Administrative Assistant in our Maintenance department. This position is responsible for overseeing the Mechanical and Electrical Apprenticeship Programs for Idaho State and VA GI Bill-qualified individuals while providing administrative and operational support for the Maintenance Department. This role requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and proficiency in SAP, SharePoint and Microsoft Excel.
Key Responsibilities:
Apprenticeship Program Administration
- Administer Mechanical and Electrical Apprenticeship Programs for Idaho State and VA GI Bill-qualified apprentices.
- Track, manage, and submit monthly apprentice hours.
- Coordinate and administer testing for Mechanical Apprentices.
- Participate in JATC/MATC committee meetings and maintain meeting minutes.
- Coordinate with State agencies and the VA (when applicable) regarding apprentice progression to Journeyman status.
- Participate in recruitment and interview processes for new apprentices, as needed.
- Maintain apprentice records in compliance with State and VA standards.
- Coordinate and maintain quarterly apprentice evaluations with Journeymen and Supervisors.
- Coordinate with LCSC regarding Electrical Apprenticeship educational requirements.
- Maintain apprentice hours and process applicable pay code updates in coordination with HR and department supervision.
Maintenance Department Coordination
- Manage department vacation calendars, overtime tracking, and biweekly schedules in accordance with union contracts.
- Coordinate shift coverage and scheduling for Mechanical and Electrical shift personnel as needed.
- Manage Maintenance Department keep-fill and annual purchase orders within SAP.
- Submit annual and daily purchase requisitions (PRQs) as required.
- Collaborate with the Purchasing Department to ensure purchase orders are received and closed in a timely manner.
- Process invoices, packing slips, and goods receipts within SAP.
- Maintain office supply inventory for Production and Maintenance departments.
- Schedule meetings and coordinate departmental communications as needed.
- Coordinate weekly with pest control vendors to ensure timely issue resolution.
- Coordinate with clothing and safety mat vendors to ensure employee safety and compliance.
- Maintain and regularly update the Maintenance Department SharePoint site and internal links.
- Obtain and maintain Notary certification, if required.
Training & Compliance
- Coordinate with the Training Department to ensure all Maintenance personnel maintain required certifications.
- Work with supervisors to schedule required employee training and hearing tests.
- Manage high-voltage safety glove testing for electricians, including coordination with Shipping & Receiving to ensure timely processing and return of equipment.
Qualifications & Skills
- Advanced proficiency in Microsoft Excel, including formulas, linked documents, and data tracking.
- Strong SAP system experience preferred.
- Experience with SharePoint administration and maintenance.
- Excellent organizational skills for both electronic and paper documentation.
- Strong attention to detail and accuracy.
- Effective time management and multitasking abilities in a fast-paced environment.
- Strong communication and coordination skills.
Why Join Sofidel America?
- Competitive compensation with growth opportunities.
- Comprehensive medical benefits package.
- Paid time off (PTO) and vacation time.
- 401(k) retirement plan with company match.
- Career advancement opportunities in a global industry leader.
Equal Opportunity Employer:
Sofidel America is committed to fostering an inclusive workplace and is an Equal Opportunity Employer, abiding by all federal, state, and local employment laws.
Administrative Assistant Job Roles in Idaho
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Search Administrative Assistant Jobs in IdahoAdministrative Assistant Jobs in Idaho: Frequently Asked Questions
Which companies in Idaho sponsor visas for administrative assistants?
Idaho's largest visa-sponsoring employers for administrative support roles include Micron Technology in Boise, Idaho National Laboratory in Idaho Falls, and major healthcare systems such as St. Luke's Health System and Saint Alphonsus Regional Medical Center. State agencies and higher education institutions like Boise State University and University of Idaho have also filed sponsorship petitions for administrative positions, particularly when specialized technical or bilingual skills are required.
What visa types are most common for administrative assistant roles in Idaho?
H-1B visa sponsorship for administrative assistants is uncommon because the role typically does not meet USCIS's specialty occupation requirement of a specific bachelor's degree. TN visas are available to Canadian and Mexican nationals in certain professional categories but administrative assistant is not a listed TN occupation. Employers in Idaho most often hire international candidates for these roles through EB-3 green card sponsorship, which covers skilled and unskilled workers without a specialty occupation requirement.
Which cities in Idaho have the most administrative assistant sponsorship jobs?
Boise accounts for the majority of administrative assistant job activity in Idaho, driven by its concentration of healthcare employers, technology companies, and state government offices. Idaho Falls is a secondary market due to Idaho National Laboratory's large administrative workforce. Nampa and Meridian, both part of the broader Treasure Valley metro, have grown significantly and offer additional opportunities with healthcare providers and regional corporate offices.
How to find administrative assistant visa sponsorship jobs in Idaho?
Migrate Mate filters administrative assistant job listings in Idaho specifically to employers open to visa sponsorship, saving you from sifting through postings that won't work for your situation. You can search by city, including Boise and Idaho Falls, and filter by visa type. Given that EB-3 sponsorship is the most realistic path for this role, Migrate Mate's listings help you identify Idaho employers with a track record of sponsoring administrative and office support staff.
Are there any Idaho-specific considerations for administrative assistants seeking visa sponsorship?
Idaho's relatively small labor market means fewer employers actively sponsor visas compared to states like California or Texas, so competition for sponsored administrative roles is real. Employers filing for EB-3 sponsorship must first complete PERM labor certification, confirming no qualified U.S. worker is available. Candidates with bilingual skills, particularly in Spanish, or specialized experience supporting technical environments like laboratory or engineering administration, tend to attract stronger sponsorship interest from Idaho employers.
What is the prevailing wage for sponsored administrative assistant jobs in Idaho?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.