Events Visa Sponsorship Jobs in Indiana
Indiana's events industry spans major convention centers, university venues, and professional sports facilities across Indianapolis, Fort Wayne, and South Bend. Employers like the Indiana Convention Center, Pacers Sports and Entertainment, and Visit Indy have sponsored international workers for event coordination, production, and management roles requiring specialized expertise.
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Get Access To All JobsINTRODUCTION
The University of Evansville (UE) Office of Admission is looking for a professional, highly organized, and "service-first" Special Events Specialist. This role assists with the planning and seamless execution of all event and visit days for prospective students and their families.
Reporting to the Senior Associate Director of Admission for Campus Visits and Events, you will help to ensure that every family feels welcomed and informed from the moment they register until they leave our grounds. If you thrive in a fast-paced environment where no two days are the same, we want you on the UE Visit Team.
KEY RESPONSIBILITIES
The Special Events Specialist is an integral member of the recruitment process, managing the many moving parts that create a "wow" experience for future Purple Aces. Your main duties will include:
- Assist with planning and carrying out of all Admission event days. This includes communicating with campus partners, creating schedules and nametags, and assisting with the set-up for Admission Events.
- Work directly with prospective families during the registration and pre-visit process to ensure they have all necessary information and a personalized touch before they even arrive.
- Provide exemplary guest service and act as a proactive communicator with students and families showing professionalism and a positive demeanor.
- Utilize the University’s CRM and databases to track registrations, update records, and manage information flow. Proficiency in Microsoft Office (Excel, Outlook) and Adobe is essential.
- Efficient operational support through maintaining accurate records, assist with general office operations, and serve as the essential back-up for the Visit Coordinator.
- Collaborative teamwork within the broader Admission team, multitasking across various recruitment initiatives and supporting the office’s overall mission.
REQUIRED QUALIFICATIONS
- Experience: A minimum of three (3) years of related experience in event planning, customer service, or support roles within an administrative setting (higher education experience is a plus).
- Communication: Exceptional written and oral communication skills; positive phone etiquette is a must.
- Organization: "Hyper-organized" with a meticulous eye for detail and the ability to manage multiple priorities independently.
- Technology: Strong proficiency in Microsoft Word, Outlook, Excel, and Adobe; comfort navigating comprehensive information systems and databases.
- Physical Ability: Capability for light lifting and the ability to handle extended periods of computer work and movement during high-energy event days.
CORE ATTRIBUTES
- Service-First Mindset: An uplifting, positive demeanor and a passion for helping others.
- Adaptability: An eagerness to learn and thrive in a high-paced, ever-changing environment.
- Professionalism: The ability to interact effectively with both internal campus partners and external populations (prospective families).
WHY JOIN THE UE ADMISSION TEAM?
At the University of Evansville, we know that a campus visit is often the deciding factor for a student’s future. In this role, you will assist with making the campus visit opportunity a memorable experience for all visitors. You will work within a supportive, energetic team that values hard work, creativity, and the shared goal of growing our diverse and talented student body.
The University of Evansville offers a generous benefits package to eligible employees, including:
- Comprehensive Health, Vision, Dental, Group Life, Voluntary Life, and ancillary benefits.
- Access to our exclusive on-site medical clinic for those enrolled in our Health plan.
- Excellent 403(b) retirement match and a Roth, up to 5%.
- 100% Tuition Remission and Tuition Exchange programs for you, your spouse, and dependents.
- Comprehensive paid holidays and vacation time with the option to purchase additional days.
- Generous sick policy for peace of mind.
HOW TO APPLY
Interested candidates should submit application materials through the University of Evansville employment portal.
LEGAL STATEMENT
The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.
The University of Evansville participates in the E-Verify program.
Office Phone
812-488-2943
Office Email
hr@evansville.edu
Office Location
Room 118, Olmsted Administration Hall
INTRODUCTION
The University of Evansville (UE) Office of Admission is looking for a professional, highly organized, and "service-first" Special Events Specialist. This role assists with the planning and seamless execution of all event and visit days for prospective students and their families.
Reporting to the Senior Associate Director of Admission for Campus Visits and Events, you will help to ensure that every family feels welcomed and informed from the moment they register until they leave our grounds. If you thrive in a fast-paced environment where no two days are the same, we want you on the UE Visit Team.
KEY RESPONSIBILITIES
The Special Events Specialist is an integral member of the recruitment process, managing the many moving parts that create a "wow" experience for future Purple Aces. Your main duties will include:
- Assist with planning and carrying out of all Admission event days. This includes communicating with campus partners, creating schedules and nametags, and assisting with the set-up for Admission Events.
- Work directly with prospective families during the registration and pre-visit process to ensure they have all necessary information and a personalized touch before they even arrive.
- Provide exemplary guest service and act as a proactive communicator with students and families showing professionalism and a positive demeanor.
- Utilize the University’s CRM and databases to track registrations, update records, and manage information flow. Proficiency in Microsoft Office (Excel, Outlook) and Adobe is essential.
- Efficient operational support through maintaining accurate records, assist with general office operations, and serve as the essential back-up for the Visit Coordinator.
- Collaborative teamwork within the broader Admission team, multitasking across various recruitment initiatives and supporting the office’s overall mission.
REQUIRED QUALIFICATIONS
- Experience: A minimum of three (3) years of related experience in event planning, customer service, or support roles within an administrative setting (higher education experience is a plus).
- Communication: Exceptional written and oral communication skills; positive phone etiquette is a must.
- Organization: "Hyper-organized" with a meticulous eye for detail and the ability to manage multiple priorities independently.
- Technology: Strong proficiency in Microsoft Word, Outlook, Excel, and Adobe; comfort navigating comprehensive information systems and databases.
- Physical Ability: Capability for light lifting and the ability to handle extended periods of computer work and movement during high-energy event days.
CORE ATTRIBUTES
- Service-First Mindset: An uplifting, positive demeanor and a passion for helping others.
- Adaptability: An eagerness to learn and thrive in a high-paced, ever-changing environment.
- Professionalism: The ability to interact effectively with both internal campus partners and external populations (prospective families).
WHY JOIN THE UE ADMISSION TEAM?
At the University of Evansville, we know that a campus visit is often the deciding factor for a student’s future. In this role, you will assist with making the campus visit opportunity a memorable experience for all visitors. You will work within a supportive, energetic team that values hard work, creativity, and the shared goal of growing our diverse and talented student body.
The University of Evansville offers a generous benefits package to eligible employees, including:
- Comprehensive Health, Vision, Dental, Group Life, Voluntary Life, and ancillary benefits.
- Access to our exclusive on-site medical clinic for those enrolled in our Health plan.
- Excellent 403(b) retirement match and a Roth, up to 5%.
- 100% Tuition Remission and Tuition Exchange programs for you, your spouse, and dependents.
- Comprehensive paid holidays and vacation time with the option to purchase additional days.
- Generous sick policy for peace of mind.
HOW TO APPLY
Interested candidates should submit application materials through the University of Evansville employment portal.
LEGAL STATEMENT
The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.
The University of Evansville participates in the E-Verify program.
Office Phone
812-488-2943
Office Email
hr@evansville.edu
Office Location
Room 118, Olmsted Administration Hall
Events Job Roles in Indiana
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Search Events Jobs in IndianaEvents Jobs in Indiana: Frequently Asked Questions
Which companies sponsor visas for events roles in Indiana?
Indiana's largest events employers with documented visa sponsorship history include Pacers Sports and Entertainment, the Indiana Convention Center and Lucas Oil Stadium operators, Live Nation's Indianapolis venues, and universities like Indiana University and Purdue University, which host large-scale events requiring professional coordinators. Hospitality groups managing convention hotel properties in Indianapolis also sponsor international events professionals regularly.
Which visa types are most common for events roles in Indiana?
The H-1B visa is the most common visa for events roles that require a relevant bachelor's degree, such as event management, marketing, or hospitality administration. O-1B visas appear for highly distinguished entertainment production professionals. Some roles tied to international cultural organizations qualify for J-1 visa exchange visitor status. Eligibility depends on the specific role, the employer's sponsorship history, and the applicant's qualifications.
How to find events visa sponsorship jobs in Indiana?
Migrate Mate filters events jobs in Indiana specifically to employers who have sponsored visas before, saving you from applying to roles where sponsorship is unlikely. You can search by city, event type, and role level across Indianapolis and other Indiana markets. Migrate Mate's job board is updated regularly, making it a practical starting point for international candidates targeting events careers in Indiana.
Which cities in Indiana have the most events sponsorship jobs?
Indianapolis concentrates the majority of Indiana's events sponsorship opportunities, anchored by the Indiana Convention Center, Gainbridge Fieldhouse, Bankers Life Fieldhouse, and a dense cluster of convention hotels. Fort Wayne and South Bend have smaller but active events markets, particularly around university venues and minor league sports facilities. Bloomington also sees demand through Indiana University's large campus events operation.
Are there state-specific factors international events professionals should know about Indiana?
Indiana hosts some of the country's highest-profile recurring events, including the Indianapolis 500 and Big Ten conference games, which drive year-round demand for experienced events staff. Employers sponsoring through H-1B must meet Department of Labor prevailing wage requirements for the specific role and location. Indianapolis-area employers tend to be more active sponsors than smaller markets, and university-affiliated venues sometimes offer more structured international hiring pathways.
What is the prevailing wage for sponsored events jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.