Events Visa Sponsorship Jobs in Alabama
Events visa sponsorship jobs in Alabama span convention centers, university venues, and hospitality groups in cities like Birmingham, Huntsville, and Montgomery. Major employers including the BJCC, Regions Field operators, and Huntsville's growing conference sector hire event coordinators and production specialists, with some pursuing H-1B visa or O-1 visa sponsorship for specialized talent.
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Position Number 008520
Position Title Special Events Coordinator - 008520
Division Development and Alumni Relations
Department 100600 - University Special Events
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of directly related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s department of Development and Alumni Relations is seeking to hire a Special Events Coordinator. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
- Works creatively and with limited supervision on the research, planning, communications, and implementation required to successfully complete various special events for the Office of Development and Alumni Relations and events for other campus departments as assigned by the Manager, Special Events.
- Assists with event visual identity, including but not limited to communication such as invitations, logos, marketing collateral, decor and production assets as necessary.
- Works with internal and external clients to ensure campus guidelines are followed, paper and electronic forms are completed accurately, and supporting documentation is on file.
- Tracks and manages event timelines and deliverables; facilitates pre-event meetings to review the detailed schedule of activities and troubleshoot as necessary.
- Prepares budget estimates for events as required, including previous years where applicable, and keeps records of actual expenses incurred by event.
- Processes invoices, contracts, parking requests, shuttle requests, facilities work orders, catering requests, budget transfers, reserves rooms, orders supplies, etc. in an accurate and timely manner.
- Provides high level customer service to on and off campus constituents, as well as students during interactions and events.
- Requests and maintains events in Blackbaud Razor’s Edge Databases, Events Pages in Net Communities, Events in Give Campus, Google forms and Jot forms to track RSVPs and attendance for events.
- Attends and assists events on and off campus, as assigned, including evenings and weekends.
- Serves as additional software administrator to Events Manager for the EMS (Events Management Software) & Master Calendar systems.
- Inputs class schedules from a report on a weekly basis.
- Sends weekly event reports to key entities regarding upcoming events so that major parties are aware and can plan ahead in the event of any overlap on resources.
- Creates accounts for external EMS users.
- Oversees the daily management of the Master Calendar System including reviewing and approving event descriptions and associated imagery in congruence with our Marketing and Communications Strategy.
- Manages and maintains Special Events department email address, answers routine questions regarding standard policies and procedures under the Manager’s jurisdiction.
- Answers and forwards emails to appropriate parties in a timely manner.
- Establishes, maintains, processes and updates files, records, certificates and/or documents for the department.
- Manages the department’s accounts payable.
- Orders supplies for the department.
- Represents the department in meetings as required.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Posting Information
Number of Vacancies 1
Job Open Date 07/21/2026
Open Until Filled Yes
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular
Position Information
Position Number 008520
Position Title Special Events Coordinator - 008520
Division Development and Alumni Relations
Department 100600 - University Special Events
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of directly related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s department of Development and Alumni Relations is seeking to hire a Special Events Coordinator. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
- Works creatively and with limited supervision on the research, planning, communications, and implementation required to successfully complete various special events for the Office of Development and Alumni Relations and events for other campus departments as assigned by the Manager, Special Events.
- Assists with event visual identity, including but not limited to communication such as invitations, logos, marketing collateral, decor and production assets as necessary.
- Works with internal and external clients to ensure campus guidelines are followed, paper and electronic forms are completed accurately, and supporting documentation is on file.
- Tracks and manages event timelines and deliverables; facilitates pre-event meetings to review the detailed schedule of activities and troubleshoot as necessary.
- Prepares budget estimates for events as required, including previous years where applicable, and keeps records of actual expenses incurred by event.
- Processes invoices, contracts, parking requests, shuttle requests, facilities work orders, catering requests, budget transfers, reserves rooms, orders supplies, etc. in an accurate and timely manner.
- Provides high level customer service to on and off campus constituents, as well as students during interactions and events.
- Requests and maintains events in Blackbaud Razor’s Edge Databases, Events Pages in Net Communities, Events in Give Campus, Google forms and Jot forms to track RSVPs and attendance for events.
- Attends and assists events on and off campus, as assigned, including evenings and weekends.
- Serves as additional software administrator to Events Manager for the EMS (Events Management Software) & Master Calendar systems.
- Inputs class schedules from a report on a weekly basis.
- Sends weekly event reports to key entities regarding upcoming events so that major parties are aware and can plan ahead in the event of any overlap on resources.
- Creates accounts for external EMS users.
- Oversees the daily management of the Master Calendar System including reviewing and approving event descriptions and associated imagery in congruence with our Marketing and Communications Strategy.
- Manages and maintains Special Events department email address, answers routine questions regarding standard policies and procedures under the Manager’s jurisdiction.
- Answers and forwards emails to appropriate parties in a timely manner.
- Establishes, maintains, processes and updates files, records, certificates and/or documents for the department.
- Manages the department’s accounts payable.
- Orders supplies for the department.
- Represents the department in meetings as required.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Posting Information
Number of Vacancies 1
Job Open Date 07/21/2026
Open Until Filled Yes
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular
Events Job Roles in Alabama
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Search Events Jobs in AlabamaEvents Jobs in Alabama: Frequently Asked Questions
Which companies sponsor visas for events roles in Alabama?
In Alabama, organizations most likely to sponsor visas for events professionals include large hospitality management groups, convention center operators like the Birmingham Jefferson Convention Complex, university event departments at the University of Alabama and Auburn University, and regional festival organizers. Corporate sponsors in Huntsville's aerospace and technology sector also hire events coordinators and have established HR infrastructure to support visa petitions.
Which visa types are most common for events roles in Alabama?
The H-1B is the most common visa for events professionals whose roles qualify as specialty occupations, typically event managers or production directors with a relevant bachelor's degree. The O-1A is an option for those with demonstrable distinction in the field. Event talent performing at venues may qualify under O-1B or P visa categories, depending on the nature of their work.
Which cities in Alabama have the most events sponsorship jobs?
Birmingham generates the highest volume of events roles in Alabama, anchored by the BJCC, the Alabama Theatre, and a growing hospitality sector. Huntsville follows, with conference and corporate event demand driven by NASA, Redstone Arsenal contractors, and the expanding tech industry. Montgomery and Tuscaloosa also offer opportunities through government venues, universities, and seasonal festivals.
How to find events visa sponsorship jobs in Alabama?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to find events roles in Alabama where employers are open to sponsoring international candidates. You can search by job category and state to surface openings in event coordination, production, and venue management across Birmingham, Huntsville, and other Alabama cities without sifting through listings that don't offer sponsorship.
Are there any state-specific considerations for events visa sponsorship in Alabama?
Alabama does not have state-level visa programs, so sponsorship depends entirely on the employer. Events roles in Alabama tend to be concentrated in mid-sized organizations, which sometimes have less experience navigating the H-1B petition process than large national employers. Candidates should prioritize employers with existing HR or legal infrastructure for sponsorship. University-affiliated event roles may also offer more structured sponsorship pathways.
What is the prevailing wage for sponsored events jobs in Alabama?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.