Events Visa Sponsorship Jobs in Washington
Washington state offers meaningful opportunities for events professionals seeking visa sponsorship, particularly in Seattle, where major employers like Amazon, Microsoft, and the Bill and Melinda Gates Foundation regularly host large-scale corporate events and conferences. The state's thriving tech sector and convention industry create consistent demand for experienced event coordinators, producers, and managers.
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The Collaboration Core has an outstanding opportunity for an Events Manager to join their team.
About this Opportunity
The Events Manager is responsible for producing events for the various research units in the College of Engineering’s Collaboration Core. This position interacts regularly with institute directors, faculty, and research/administrative staff, and reports to the Associate Director of Operations.
Key Responsibilities
Event Management - 65%
- Organize and provide support for events as requested by the Director(s) or supervisor. Events include: research seminars; conferences; workshops for faculty, students and external partners; presentations and showcases for internal and external audiences; lab openings; and networking events.
- Lead planning and debrief meetings with directors and staff, tracking action items and recommendations for continuous process improvement.
- Manage event logistics including travel arrangements, workback plans, meeting schedules, space reservations, equipment rentals, and event materials and decor.
- Develop agendas and draft invitations, reports, surveys, and other professional correspondence, which often contain confidential or sensitive information.
- Provide day-of event support, arranging furniture, accepting deliveries, organizing meeting materials, welcoming guests, and tracking attendance.
- Close up spaces after events, returning furniture, supplies, and refreshments to permanent storage.
- Manage inventory of all Collaboration Core event supplies, including food and beverages, linens, A/V equipment, and branded materials.
Event Marketing & Communications - 15%
- Manage internal and external communications for events, including distribution of event announcements following established processes and policies through a variety of communication channels (Trumba event calendars, web pages, listservs, etc.).
- Design promotional and informational materials, including impact reports and conference recruitment posters.
- Compile resources and share information about upcoming events and opportunities with the UW community.
- Manage program participant data, ensuring relevant contact information and listservs are updated on a regular basis.
Budgeting & Finance Administration - 15%
- Oversee event budgets and reconciliation of all event expenses, following restrictions and guidelines for spending from multiple funding sources.
- Arrange and execute honoraria for speakers, catering agreements, and contracts for vendors and hotels.
- Work with external partners and relevant University offices to coordinate event sponsorships.
Other - 5%
- Represent Institutes at appropriate meetings and events to stay up-to-date on regulations, policies, and trends affecting work and seek training opportunities related to events management.
- Stay current on events and marketing and communications practices by peer institutions. Read industry publications, attend seminars and classes, evaluate software and products, and recommend improvements.
- Other duties as assigned.
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in liberal arts, communications, design and/or related fields. Equivalent experience can substitute for degree requirement.
- At least two years of experience managing events in an academic research and education environment or science, engineering, or technology-focused organization or company, or related field.
- Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
Additional Qualifications
- Excellent written, verbal and interpersonal communication skills.
- Excellent design skills.
- Demonstrated ability to conceive, implement, and evaluate creative event strategies.
- Experience executing large events or conferences.
- Advanced knowledge of MS Office: Outlook, Excel, Access, Word.
- Demonstrated problem solving and analytical skills.
- Proven organization and multitasking skills in a fast-paced environment.
- Demonstrated commitment to diversity and equity and ability to form productive working relationships with students, staff and faculty from diverse backgrounds.
- Ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.
Preferred Qualifications
- Experience with virtual event platforms, YouTube, and Zoom.
- Experience working in WordPress or Drupal.
- Experience working with faculty and managing complexities of cross-department and interdisciplinary units.
Working Conditions
- Occasional travel outside UW for events hosted by institute partners.
- Potential for weeknight and weekend event attendance.
- Participation in occasional evening institute events.
Compensation, Benefits and Position Details
Pay Range Minimum:
$70,440.00 annual
Pay Range Maximum:
$80,040.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Job Description
The Collaboration Core has an outstanding opportunity for an Events Manager to join their team.
About this Opportunity
The Events Manager is responsible for producing events for the various research units in the College of Engineering’s Collaboration Core. This position interacts regularly with institute directors, faculty, and research/administrative staff, and reports to the Associate Director of Operations.
Key Responsibilities
Event Management - 65%
- Organize and provide support for events as requested by the Director(s) or supervisor. Events include: research seminars; conferences; workshops for faculty, students and external partners; presentations and showcases for internal and external audiences; lab openings; and networking events.
- Lead planning and debrief meetings with directors and staff, tracking action items and recommendations for continuous process improvement.
- Manage event logistics including travel arrangements, workback plans, meeting schedules, space reservations, equipment rentals, and event materials and decor.
- Develop agendas and draft invitations, reports, surveys, and other professional correspondence, which often contain confidential or sensitive information.
- Provide day-of event support, arranging furniture, accepting deliveries, organizing meeting materials, welcoming guests, and tracking attendance.
- Close up spaces after events, returning furniture, supplies, and refreshments to permanent storage.
- Manage inventory of all Collaboration Core event supplies, including food and beverages, linens, A/V equipment, and branded materials.
Event Marketing & Communications - 15%
- Manage internal and external communications for events, including distribution of event announcements following established processes and policies through a variety of communication channels (Trumba event calendars, web pages, listservs, etc.).
- Design promotional and informational materials, including impact reports and conference recruitment posters.
- Compile resources and share information about upcoming events and opportunities with the UW community.
- Manage program participant data, ensuring relevant contact information and listservs are updated on a regular basis.
Budgeting & Finance Administration - 15%
- Oversee event budgets and reconciliation of all event expenses, following restrictions and guidelines for spending from multiple funding sources.
- Arrange and execute honoraria for speakers, catering agreements, and contracts for vendors and hotels.
- Work with external partners and relevant University offices to coordinate event sponsorships.
Other - 5%
- Represent Institutes at appropriate meetings and events to stay up-to-date on regulations, policies, and trends affecting work and seek training opportunities related to events management.
- Stay current on events and marketing and communications practices by peer institutions. Read industry publications, attend seminars and classes, evaluate software and products, and recommend improvements.
- Other duties as assigned.
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in liberal arts, communications, design and/or related fields. Equivalent experience can substitute for degree requirement.
- At least two years of experience managing events in an academic research and education environment or science, engineering, or technology-focused organization or company, or related field.
- Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
Additional Qualifications
- Excellent written, verbal and interpersonal communication skills.
- Excellent design skills.
- Demonstrated ability to conceive, implement, and evaluate creative event strategies.
- Experience executing large events or conferences.
- Advanced knowledge of MS Office: Outlook, Excel, Access, Word.
- Demonstrated problem solving and analytical skills.
- Proven organization and multitasking skills in a fast-paced environment.
- Demonstrated commitment to diversity and equity and ability to form productive working relationships with students, staff and faculty from diverse backgrounds.
- Ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.
Preferred Qualifications
- Experience with virtual event platforms, YouTube, and Zoom.
- Experience working in WordPress or Drupal.
- Experience working with faculty and managing complexities of cross-department and interdisciplinary units.
Working Conditions
- Occasional travel outside UW for events hosted by institute partners.
- Potential for weeknight and weekend event attendance.
- Participation in occasional evening institute events.
Compensation, Benefits and Position Details
Pay Range Minimum:
$70,440.00 annual
Pay Range Maximum:
$80,040.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Events Job Roles in Washington
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Search Events Jobs in WashingtonEvents Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for events professionals in Washington?
Large technology companies headquartered in the Seattle area, including Amazon, Microsoft, and Salesforce, are among the most active sponsors for events roles in Washington. Convention and hospitality organizations tied to the Washington State Convention Center also hire internationally. Corporate event teams at these employers tend to file H-1B visa petitions for roles requiring specialized degrees in event management, marketing, or communications.
Which visa types are most common for events roles in Washington?
The H-1B is the most common visa for events professionals in Washington, particularly for roles like corporate event manager or experiential marketing manager that require a bachelor's degree in a specific field. The O-1A is an option for professionals with demonstrated exceptional achievements in event production. Some roles at multinational companies may also qualify for L-1 visa intracompany transfers for candidates already employed abroad.
Which cities in Washington have the most events visa sponsorship jobs?
Seattle accounts for the large majority of events visa sponsorship jobs in Washington, driven by its dense concentration of corporate headquarters and a busy conference calendar. Bellevue and Redmond also generate demand through their technology campuses. Outside the greater Seattle metro, Spokane has a smaller but active convention and events industry, though international sponsorship there is considerably less common.
How to find events visa sponsorship jobs in Washington?
Migrate Mate is built specifically for international candidates and filters events jobs in Washington by visa sponsorship eligibility, saving you from sorting through postings that won't support your work authorization. Search for event coordinator, event manager, or experiential marketing roles and filter by Washington state. Reviewing which employers have recently filed H-1B Labor Condition Applications for events titles in Seattle can also help you identify active sponsors.
Are there state-specific considerations for events professionals seeking sponsorship in Washington?
Washington has no state income tax, which affects the prevailing wage calculations employers use when filing Labor Condition Applications for H-1B positions, so compensation structures can differ from states with income taxes. Seattle's status as a major tech hub means events roles are often framed as corporate marketing or experiential functions, which strengthens the specialty occupation argument that supports H-1B eligibility for event management positions.
What is the prevailing wage for sponsored events jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.