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Research Office Coordinator - Pathology

Department:

SOM KC Pathology and Lab Medicine

Position Title:

Research Office Coordinator - Pathology

Job Family Group:

Professional Staff

Job Description Summary:

The Research Office Coordinator is responsible for administrative, office management, purchasing, accounting, and post award duties for the department's research office.

This position will serve as a purchasing coordinator for all purchases within a department, center, institute, or core. They will be responsible for ensuring adequate budgets exist, the purchase is appropriate for the source of funds, entering the purchase in the KUMC and departmental systems, and placing the order with the vendor. They may also approve invoices for payment with the state and other entities, reconcile revenue and expense accounts, and/or coordinate contract related activity. This position has direct interaction with faculty, staff, and external entities.

Job Responsibilities

• Coordinates and processes all invoicing, purchases, including creating requisitions, purchase orders and/or through use of the Business Procurement Card.
• Manages all orders, deliveries, and payments to vendors.
• Tracks Faculty grant financials, distribution and reconciliation of indirect accounts.
• Determines the availability of budget and appropriateness of all purchases.
• Generating and processing internal and external fee-for-service activities in Workday.
• Creates and provides reports of billing or invoicing activities as directed.
• Manages vendor contracts and accounts in the departmental databases.
• Processes travel reimbursements and expense reports for the department.
• Manages departmental travel policies and procedures based on pertinent regulations.
• Assists with other administrative departmental duties such as correspondence, document review, file organization, scheduling, etc.
• Coordinating service requests that involves Facilities, Telecom, Information Resources, or other KUMC department or third-party vendors.
• Assists with planning and coordinating office events.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Four years of related work experience in a business-related field. Relevant education can be substituted on a year for year basis.
• Experience using databases.
• Customer service experience.

Preferred Qualifications

Work Experience:

• Experience working in purchasing.
• Experience using Workday Accounts Payable and Procurement modules.
• Familiarity with accounting practices in an academic institution, including policies, procedures, and regulations of the State of Kansas, Research Administration, and KU Endowment Association.
• General ledger accounting experience.

Skills

• Communication skills.
• Analytical & problem solving skills.
• Presentation skills.
• Attention to detail.
• Multi-tasking.
• Computer skills.

Required Documents

• Resume
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35

Application Instructions:

To learn more and apply online, please visit the KU Medical Center website.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:

The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans.

Benefits:

KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being.

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information.