INTRODUCTION

The Development Communications Coordinator assists in the planning and execution of print and electronic communications, e.g. newsletters, calendar of events, press kits, etc. The Development Communications Coordinator provides broad-based communications and administrative support to advance the goals of the designated work area.

This position supports development and communications initiatives within External Affairs at the Sheridan Libraries & University Museums by coordinating and producing donor-focused communications and assisting with the execution of fundraising, stewardship, and engagement activities.

Specific Duties & Responsibilities:

• Perform administrative/clerical duties in support of communications efforts, e.g., maintain databases, lists and records.
• Manage website content and updates which may involve some graphic design or desktop publishing.
• Coordinate mailings and calendar of events.
• Produce multimedia files, presentations, audio/video recordings, photographs.
• Draft, write, edit, and proofread communications pieces, e.g., articles for publications, newsletters, press releases, and general announcements typically of simple, general, or routine nature.
• Work with a combination of internal and external communication materials.
• Support data gathering and/or draft communications in relation to routine inquiries from the media.
• Conduct research and fact finding to assist in developing content for communication pieces.
• Coordinate logistics for internal and/or external special events or functions, e.g., open houses, exhibits, campus tours, orientations, dinners, conferences and may staff those functions.
• Monitor, facilitate and coordinate production and distribution of communication pieces, including production schedule, layout, interface with vendors, writers, freelance writers and photographers.
• Process invoices and monitor expenses.
• Other duties as assigned.

In addition to the duties described above, the Development Communications Coordinator will:

• Prepare and produce donor-facing communications materials—such as stewardship reports, acknowledgment letters, proposals, and event collateral—based on input from development staff and subject matter experts.
• Coordinate communications for development-related events and engagement activities, including invitations, scripts, advisory materials, and follow-up correspondence.
• Assist with the execution of annual fund and donor outreach communications across digital and print channels, including email marketing campaigns.
• Compile, format, and maintain mailing lists, RSVP tracking, and communications timelines to support fundraising and engagement efforts.
• Collaborate across External Affairs to gather information and draft content, and support multiple concurrent communications projects by tracking deadlines, coordinating review processes, and incorporating feedback to ensure timely and accurate delivery.

MINIMUM QUALIFICATIONS

• High school diploma or graduation equivalent.
• Three years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula beyond a high school diploma/graduation equivalent.

PREFERRED QUALIFICATIONS

• Bachelor's degree
• Prior experience in a marketing/communications setting
• Experience with CRM and marketing platforms (e.g., Salesforce, Marketing Cloud, Constant Contact) and project/collaboration tools (e.g., Jira, Confluence, SharePoint, Teams); basic familiarity with design tools (e.g., Adobe Creative Suite, Canva)
• Proficiency in all Microsoft Office applications
• Experience working in a higher education, nonprofit, or cultural institution environment
• Strong attention to detail and accuracy in writing, proofreading, and managing communications materials
• Proactive organizational skills with the ability to track deadlines, manage multiple tasks, and follow through on assignments

Classified Title: Communications Coordinator

Job Posting Title (Working Title): Development Communications Coordinator

Role/Level/Range: ATO 37.5/03/OE

Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (Targeted salary: $51k - $57k; commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Non-Exempt

Location: Mount Washington Campus

Department name: 10000063-Development

Personnel area: Libraries

LI-Hybrid

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.