Office Coordinator Visa Sponsorship Jobs in Montana
Office coordinator roles in Montana are concentrated in Billings, Missoula, and Great Falls, where healthcare systems like Billings Clinic and St. Patrick Hospital, state government agencies, and growing professional services firms drive steady administrative hiring. International candidates seeking visa sponsorship will find the most opportunities with larger institutional employers across these metro centers.
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Get Access To All JobsPosition Summary:
The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined.
Minimum Qualifications:
Required
- High School Diploma or Equivalent
Preferred
- 1 year of administrative experience preferred
Essential Job Functions:
In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.
- Primarily serve as the receptionist for the office, greeting patients, visitors, or staff.
- Answers phones, directs calls to appropriate individuals, and prepares messages.
- Patient Appointing
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Prints letters, memos, forms, and reports according to written or verbal instructions.
- May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
- Performs clerical duties including typing, filing, and completion of simple forms.
- Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
- May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
- Performs other related duties as assigned.
Knowledge, Skills, and Abilities
- Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
- Ability to work in a busy and stressful environment and manage multiple tasks during designated work shifts.
- Strong interpersonal, verbal and written communication skills.
- Ability to work varied shifts.
- Computer applications, MS Office, EMR, internet applications and standard office equipment.
- Detail oriented, organizational skills and the ability to prioritize.
- Strong interpersonal and teamwork skills.
Schedule Requirements
- This role requires regular and sustained attendance.
- The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
- On-call work may be required to respond promptly to organizational, patient, or employee needs.
Physical Requirements
- Lifting (Rarely – 30 pounds): Exerting force occasionally and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
- Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
- Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
- Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
- Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
- Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
- Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
- Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
- Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
- Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.
Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).
The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.
Position Summary:
The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined.
Minimum Qualifications:
Required
- High School Diploma or Equivalent
Preferred
- 1 year of administrative experience preferred
Essential Job Functions:
In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.
- Primarily serve as the receptionist for the office, greeting patients, visitors, or staff.
- Answers phones, directs calls to appropriate individuals, and prepares messages.
- Patient Appointing
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Prints letters, memos, forms, and reports according to written or verbal instructions.
- May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
- Performs clerical duties including typing, filing, and completion of simple forms.
- Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
- May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
- Performs other related duties as assigned.
Knowledge, Skills, and Abilities
- Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
- Ability to work in a busy and stressful environment and manage multiple tasks during designated work shifts.
- Strong interpersonal, verbal and written communication skills.
- Ability to work varied shifts.
- Computer applications, MS Office, EMR, internet applications and standard office equipment.
- Detail oriented, organizational skills and the ability to prioritize.
- Strong interpersonal and teamwork skills.
Schedule Requirements
- This role requires regular and sustained attendance.
- The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
- On-call work may be required to respond promptly to organizational, patient, or employee needs.
Physical Requirements
- Lifting (Rarely – 30 pounds): Exerting force occasionally and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
- Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
- Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
- Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
- Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
- Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
- Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
- Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
- Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
- Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
- Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.
Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).
The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.
Office Coordinator Job Roles in Montana
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Search Office Coordinator Jobs in MontanaOffice Coordinator Jobs in Montana: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Montana?
Larger institutional employers are the most likely sponsors for office coordinator roles in Montana. Billings Clinic and SCL Health (now Intermountain Health) have sponsored administrative positions in the past, as have state university systems including Montana State University and the University of Montana. Corporate offices of regional employers in energy, healthcare, and professional services are also worth targeting, as smaller businesses rarely have the legal infrastructure to support visa sponsorship.
Which visa types are most common for office coordinator roles in Montana?
The H-1B visa is the most recognized work visa, but office coordinator roles face a significant hurdle: they must qualify as a specialty occupation requiring a specific bachelor's degree, which is difficult to establish for general administrative positions. TN visas apply only to Canadian and Mexican nationals in designated categories. Some candidates come through employer-sponsored green card processes after establishing employment. Each case depends heavily on how the role is defined and the employer's legal team.
Which cities in Montana have the most office coordinator sponsorship jobs?
Billings is Montana's largest city and the primary hub for office coordinator hiring, anchored by its healthcare sector, corporate headquarters, and regional offices. Missoula follows, driven by the University of Montana and a growing professional services sector. Great Falls and Bozeman also see activity, with Bozeman's tech and startup growth adding some administrative demand. Smaller towns in Montana rarely produce sponsorship opportunities for international candidates.
How to find office coordinator visa sponsorship jobs in Montana?
Migrate Mate is built specifically for international job seekers looking for visa sponsorship roles and filters listings by job type and state, making it straightforward to browse office coordinator positions available in Montana. Because sponsoring an administrative role requires extra justification from the employer, focusing on Montana's larger institutional employers, healthcare networks, and university systems on Migrate Mate will give you the highest-quality leads.
What should international candidates know about office coordinator roles and sponsorship in Montana?
Montana's relatively small labor market means fewer employers have established visa sponsorship programs compared to major metro states. Office coordinator roles also face heightened scrutiny under H-1B specialty occupation standards, since employers must demonstrate the position requires a specific degree field. Candidates with backgrounds in healthcare administration, business operations, or a related technical field have a stronger case. Prevailing wage requirements still apply, and employers must file a Labor Condition Application before sponsoring any H-1B worker.
What is the prevailing wage for sponsored office coordinator jobs in Montana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.