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Position Details

Recruitment/Posting Title Senior Program Coordinator

Job Category Staff & Executive - Administrative & Support

Department Law School Newark

Overview

Posting Summary

Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Sr. Program Coordinator under the direction of the Senior Director of Development. This position independently manages development, alumni engagement, and alumni communications programs for Rutgers Law School. Responsibilities include planning events for alumni reunions and major programs, overseeing and co-managing alumni marketing and communication strategies, co-implementing and co-maintaining the RLaw Connect (Hivebrite) platform, and administering alumni and donor data systems, including Salesforce, Tableau, and Cvent.

This position is responsible for and not limited to the following:

• Research, retrieve, and analyze data on donor giving and engagement using the RU Foundation’s software: Salesforce (AQ) and Tableau.
• In conjunction with the Assistant Director, Alumni Engagement, prepare marketing materials; manage vendor hiring; provide customer service; manage the Foundation response vehicle interface; handle registration; manage logistics; and handle post-event communications for at least six annual class reunions and other alumni receptions.
• Assist the Associate Dean in various administrative duties, including supervising mailings, transmitting gift checks, processing procurement, and ordering supplies.

FLSA Nonexempt

Grade 05

Salary Details

Minimum Salary 68278.480

Mid Range Salary 84393.980

Maximum Salary 100509.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

- Requires a bachelor’s degree in marketing, Business, Public Relations, Communications, or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge, skill, and understanding of volunteer management, alumni/public relations, and event execution.
- Minimum of two years of relevant experience in promotions/event planning, fundraising, sales, marketing, or work in a law office is required. Good communication, persuasion, and diplomatic skills.

Preferred Qualifications

- Experience with university or nonprofit development environments.
- Experience with data reporting, donor communications, and CRM integration.
- Experience and aptitude in computer graphics.
- Knowledge of the legal profession is a plus.

Equipment Utilized

- Salesforce, Tableau, Hivebrite, Microsoft Office Suite, Cvent, Adobe Creative Cloud, Canva, and University Marketplace procurement systems.

Physical Demands and Work Environment

- Standard office environment; ability to lift event materials up to 25 lbs. occasionally for on-site event setup.

Special Conditions

Posting Details

Posting Number 26ST1461

Posting Open Date 07/15/2026

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?
• High School Diploma/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Ph.D.
• Do you have minimum of two years of relevant experience in promotions/event planning, fundraising, sales, marketing, or work in a law office is required. Good communication, persuasion, and diplomatic skills?
• Yes
• No
• Have you been in your current position for 6 months?
• Yes
• No

Applicant Documents

Required Documents

- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)

Optional Documents