Contract Administrator Visa Sponsorship Jobs in Texas
Contract administrator jobs in Texas span the energy, defense, and construction sectors, with major employers concentrated in Houston, Dallas, and San Antonio. Companies like Chevron, Lockheed Martin, and Fluor have established sponsorship histories for specialized contract roles. Texas's sheer scale of infrastructure and energy projects creates consistent demand for experienced contract administrators across the state.
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Get Access To All JobsJOB SUMMARY:
The Contract Administrator I is a key member of the supply chain team responsible for executing strategic sourcing initiatives and managing the end-to-end contract lifecycle within the UTMB Supply Chain. Working in collaboration with category management, value analysis, and institutional stakeholders, this position drives high-value, compliant sourcing and contracting events, fosters relationships between parties, and ensures optimal contract outcomes that support UTMB's strategic goals and initiatives.
JOB DUTIES:
- Lead, design, and coordinate competitive sourcing events (RFP, RFQ, RFI), including developing bid packages, managing bid solicitations, conducting analyses, and making award recommendations for clinical, pharmaceutical, and non-clinical categories.
- Collaborate with clinical, operational, and financial stakeholders to define requirements and strategies that ensure the best value for UTMB.
- Develop and maintain robust sourcing documentation to ensure transparency, compliance, and defensibility of procurement decisions in line with federal, state, and industry standards.
- Track, monitor, and report on all contract obligations, milestones, rebates, and key performance indicators, ensuring continuous contract compliance and service delivery.
- Cultivate strategic partnerships with suppliers, negotiate contract terms that drive innovation, savings, and performance improvement across the supply chain. Evaluate supplier performance on quality, compliance, and value, implementing corrective actions and supporting ongoing relationship enhancement.
- Support ongoing process improvement initiatives aimed at streamlining sourcing activities and reducing the total cost of ownership.
- Serve as a mentor for contracting and procurement team members.
- Maintain clean and robust records in contract and data storage systems. Utilize data analytics and business intelligence to generate actionable insights on sourcing, supplier value, and contract performance for reporting to leadership.
- Prepare the department for contract-related audits and ensure all documentation is audit-ready, accurate, and accessible.
- Coordinate and assist in the preparation of data for reports and business reviews, and reporting dashboards.
- Stay current with market trends, regulatory requirements, and healthcare supply chain best practices to influence sourcing strategies and mitigate risk.
- Draft, review, and redline a variety of contract documents, ensuring accuracy, compliance, and appropriate risk allocation.
- Identify, assess, and mitigate contract and operational risks, escalating issues when necessary to leadership or legal.
MARGINAL OR PERIODIC FUNCTIONS:
- Participate in UT System and UT Alliance activities and projects.
- Engage in departmental and UTMB process improvement projects.
- Other duties as assigned.
KNOWLEDGE/SKILLS/ABILITIES:
- Advanced analytical and data interpretation skills. Highly proficient with Microsoft Excel (pivot tables, VLOOKUP, advanced data analysis), Power BI or similar business intelligence tools for reporting and improvement initiatives, Enterprise Resource Planning (ERP) systems, Smartsheet, and proficiency with contract management systems.
- Deep knowledge of contract management principles, healthcare procurement, and supply chain operations, with preference for experience in academic medical centers or government-regulated environments.
- In-depth understanding of healthcare regulations, public procurement laws, and compliance standards, including HUB (Historically Underutilized Business) program requirements and sourcing event protocols.
- Expert in managing end-to-end sourcing processes, including competitive bidding (RFP, RFQ, RFI) and documentation.
- Exceptional attention to detail and highly organized in managing contract obligations, milestones, and reporting requirements.
- Strong negotiation skills with proven ability to manage and strengthen vendor relationships, deliver cost savings, and drive value-based outcomes.
- Outstanding written and verbal communication abilities; skilled in preparing reports, executive summaries, and presenting findings to diverse audiences.
- Effective time management and prioritization skills, able to juggle multiple projects and deadlines in a fast-paced, cross-functional healthcare environment.
- Demonstrate independence and initiative, equally adept at collaborative team engagement.
- Skilled at interpreting and applying complex contract language, regulatory and compliance requirements, and supply chain standards.
- Experience in coaching, educating, and supporting stakeholders.
MINIMUM QUALIFICATIONS:
Bachelor's degree in business administration, supply chain management, healthcare administration, or related field and three (3) years of relevant experience. An equivalent combination of education and experience relevant to the role may be considered for this position.
REQUIRED:
Must obtain C. P.S.M., C.P.P.B, C.P.P.O, CTCM, or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.
PREFERRED QUALIFICATIONS:
- Master's degree in business administration, supply chain management, healthcare administration, or a related field.
- Supply chain experience in an academic healthcare setting or government agency.
- Utilization of AI tools, including but not limited to Microsoft Copilot.
- Experience in using supply chain contract management software, Jaggaer, and PeopleSoft.
DECISION-MAKING RESPONSIBILITY:
The Contract Administrator exercises judgment in coordinating, drafting, and interpreting contracts, making recommendations on bid awards, contract terms, and supplier performance to ensure compliance, value, and risk mitigation for the institution. This role collaborates with key stakeholders to resolve contract issues, implement corrective actions, and escalate complex matters as needed, maintaining accountability for day-to-day contracting decisions that support organizational objectives.
SALARY RANGE:
Actual salary commensurate with experience.
WORK SCHEDULE:
Partial Remote, onsite a minimum of two days a week. Monday through Friday, 8 am to 5 pm, and as needed on occasion.
EQUAL EMPLOYMENT OPPORTUNITY
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
JOB SUMMARY:
The Contract Administrator I is a key member of the supply chain team responsible for executing strategic sourcing initiatives and managing the end-to-end contract lifecycle within the UTMB Supply Chain. Working in collaboration with category management, value analysis, and institutional stakeholders, this position drives high-value, compliant sourcing and contracting events, fosters relationships between parties, and ensures optimal contract outcomes that support UTMB's strategic goals and initiatives.
JOB DUTIES:
- Lead, design, and coordinate competitive sourcing events (RFP, RFQ, RFI), including developing bid packages, managing bid solicitations, conducting analyses, and making award recommendations for clinical, pharmaceutical, and non-clinical categories.
- Collaborate with clinical, operational, and financial stakeholders to define requirements and strategies that ensure the best value for UTMB.
- Develop and maintain robust sourcing documentation to ensure transparency, compliance, and defensibility of procurement decisions in line with federal, state, and industry standards.
- Track, monitor, and report on all contract obligations, milestones, rebates, and key performance indicators, ensuring continuous contract compliance and service delivery.
- Cultivate strategic partnerships with suppliers, negotiate contract terms that drive innovation, savings, and performance improvement across the supply chain. Evaluate supplier performance on quality, compliance, and value, implementing corrective actions and supporting ongoing relationship enhancement.
- Support ongoing process improvement initiatives aimed at streamlining sourcing activities and reducing the total cost of ownership.
- Serve as a mentor for contracting and procurement team members.
- Maintain clean and robust records in contract and data storage systems. Utilize data analytics and business intelligence to generate actionable insights on sourcing, supplier value, and contract performance for reporting to leadership.
- Prepare the department for contract-related audits and ensure all documentation is audit-ready, accurate, and accessible.
- Coordinate and assist in the preparation of data for reports and business reviews, and reporting dashboards.
- Stay current with market trends, regulatory requirements, and healthcare supply chain best practices to influence sourcing strategies and mitigate risk.
- Draft, review, and redline a variety of contract documents, ensuring accuracy, compliance, and appropriate risk allocation.
- Identify, assess, and mitigate contract and operational risks, escalating issues when necessary to leadership or legal.
MARGINAL OR PERIODIC FUNCTIONS:
- Participate in UT System and UT Alliance activities and projects.
- Engage in departmental and UTMB process improvement projects.
- Other duties as assigned.
KNOWLEDGE/SKILLS/ABILITIES:
- Advanced analytical and data interpretation skills. Highly proficient with Microsoft Excel (pivot tables, VLOOKUP, advanced data analysis), Power BI or similar business intelligence tools for reporting and improvement initiatives, Enterprise Resource Planning (ERP) systems, Smartsheet, and proficiency with contract management systems.
- Deep knowledge of contract management principles, healthcare procurement, and supply chain operations, with preference for experience in academic medical centers or government-regulated environments.
- In-depth understanding of healthcare regulations, public procurement laws, and compliance standards, including HUB (Historically Underutilized Business) program requirements and sourcing event protocols.
- Expert in managing end-to-end sourcing processes, including competitive bidding (RFP, RFQ, RFI) and documentation.
- Exceptional attention to detail and highly organized in managing contract obligations, milestones, and reporting requirements.
- Strong negotiation skills with proven ability to manage and strengthen vendor relationships, deliver cost savings, and drive value-based outcomes.
- Outstanding written and verbal communication abilities; skilled in preparing reports, executive summaries, and presenting findings to diverse audiences.
- Effective time management and prioritization skills, able to juggle multiple projects and deadlines in a fast-paced, cross-functional healthcare environment.
- Demonstrate independence and initiative, equally adept at collaborative team engagement.
- Skilled at interpreting and applying complex contract language, regulatory and compliance requirements, and supply chain standards.
- Experience in coaching, educating, and supporting stakeholders.
MINIMUM QUALIFICATIONS:
Bachelor's degree in business administration, supply chain management, healthcare administration, or related field and three (3) years of relevant experience. An equivalent combination of education and experience relevant to the role may be considered for this position.
REQUIRED:
Must obtain C. P.S.M., C.P.P.B, C.P.P.O, CTCM, or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.
PREFERRED QUALIFICATIONS:
- Master's degree in business administration, supply chain management, healthcare administration, or a related field.
- Supply chain experience in an academic healthcare setting or government agency.
- Utilization of AI tools, including but not limited to Microsoft Copilot.
- Experience in using supply chain contract management software, Jaggaer, and PeopleSoft.
DECISION-MAKING RESPONSIBILITY:
The Contract Administrator exercises judgment in coordinating, drafting, and interpreting contracts, making recommendations on bid awards, contract terms, and supplier performance to ensure compliance, value, and risk mitigation for the institution. This role collaborates with key stakeholders to resolve contract issues, implement corrective actions, and escalate complex matters as needed, maintaining accountability for day-to-day contracting decisions that support organizational objectives.
SALARY RANGE:
Actual salary commensurate with experience.
WORK SCHEDULE:
Partial Remote, onsite a minimum of two days a week. Monday through Friday, 8 am to 5 pm, and as needed on occasion.
EQUAL EMPLOYMENT OPPORTUNITY
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Contract Administrator Job Roles in Texas
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Search Contract Administrator Jobs in TexasContract Administrator Jobs in Texas: Frequently Asked Questions
Which companies sponsor visas for contract administrators in Texas?
Energy giants like Chevron, ExxonMobil, and Halliburton in Houston regularly sponsor contract administrators, as do defense contractors such as Lockheed Martin and Raytheon in the Dallas-Fort Worth area. Large engineering and construction firms including Fluor and Jacobs Engineering also have established sponsorship records. These employers typically have dedicated immigration support teams and experience managing H-1B visa petitions for contract management roles.
Which visa types are most common for contract administrator roles in Texas?
The H-1B is the most common visa for contract administrators in Texas, provided the role requires a bachelor's degree in a specific field such as business administration, supply chain management, or engineering. Some employers in energy and defense also sponsor TN visas for Canadian and Mexican nationals in qualifying occupations. Contract administrators with exceptional credentials may also qualify under the O-1 visa category, though this is far less common.
Which cities in Texas have the most contract administrator sponsorship jobs?
Houston leads by a significant margin, driven by its concentration of energy, petrochemical, and engineering firms. Dallas-Fort Worth is the second-largest market, anchored by defense contractors, telecom companies, and corporate headquarters. San Antonio has a growing defense and federal contracting sector tied to military installations like Fort Sam Houston. Austin's expanding tech and semiconductor industry is also generating contract administrator demand.
How to find contract administrator visa sponsorship jobs in Texas?
Migrate Mate is built specifically for international job seekers and filters contract administrator roles in Texas by visa sponsorship availability, so you're not sifting through listings that won't support work authorization. You can browse by city, industry, or employer type to find roles in Houston's energy sector or the Dallas-Fort Worth defense corridor. Migrate Mate surfaces employers with documented sponsorship histories, making the search more targeted than general job boards.
Are there any Texas-specific considerations for contract administrators seeking visa sponsorship?
Texas has no state income tax, which affects how employers calculate prevailing wage compliance under Department of Labor requirements for H-1B petitions. The state's heavy concentration in energy and defense also means many roles touch federal contracting, which can involve security clearance requirements that complicate sponsorship for international candidates. Candidates with degrees from Texas A&M, UT Austin, or Rice University may find stronger employer pipelines given those institutions' industry ties.
What is the prevailing wage for sponsored contract administrator jobs in Texas?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.