Proposal Manager Jobs in USA with Visa Sponsorship
Proposal Manager roles require strong writing, project coordination, and often a business or communications degree, credentials that support H-1B visa and E-3 visa specialty occupation classification. Employers in defense, consulting, and technology sponsor regularly, though each petition must demonstrate the role's degree requirement. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
PGH Wong Engineering, Inc. has a proud and lengthy history of delivering innovative, challenging, and complex projects. PGH Wong was established in 1985 on its extraordinary foundation in systems engineering and is now a full-service engineering, architecture, construction management, and program/project management consulting firm for public and private entities across the nation. The Proposal Manager manages and coordinates the proposal process for the pursuit of professional services contracts relative to architecture, engineering, construction management, and project management services for major public projects. PGH Wong is seeking a hands-on proposal manager capable of working at all levels of the proposal process in coordination with business development and technical staff within the firm.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING
- Draft and edit proposals
- Manage and coordinate the proposal process, including planning, reviewing, and production of statements of qualifications and proposals
- Gather and research information to include in proposals, including resumes and project summaries
- Review, organize, and edit written documentation to improve clarity
- Provide final quality control check, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to established company strategies and plans
- Verify complex technical solutions, strategies, and themes are easily understandable, readable, and compelling
- Update leads resumes, project descriptions, and text libraries in the marketing database
- Assist in the development of other marketing tools such as brochures, company website, etc.
- Engage senior technical and management staff to obtain necessary information and commitment for specific pursuits
- Coordinate with technical staff to develop, research, track, and follow up on leads
- Participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies
- Attend industry functions, to understand client and project requirements for the purposes of proposal development
- Assist in the day-to-day hard and electronic file organization
- Perform other duties as assigned
BASIC QUALIFICATIONS
- Strong organizational skills, knowledge, and experience with office procedures, systems, and protocols required
- Strong and effective communication, writing, and computer skills required
- Proven ability to independently manage a challenging workload with multiple priorities/tasks and adapt to unexpected changes in priorities and deadlines
- Bachelor's degree in a related field (business, marketing, engineering, etc.) is preferred; other degrees such as Communication, Journalism, and English are acceptable
- 5+ years of experience in a marketing role within the Architecture, Engineering, and Construction (A/E/C) industry
- Advanced skills in Google Office, Microsoft Office, and file-sharing platforms such as Dropbox required
- Advanced skills in Adobe InDesign and Adobe Acrobat are strongly preferred; other Adobe Creative Suite tools, such as Photoshop and Illustrator, are a plus
- Strong understanding of marketing principles within the A/E/C Industry
- Strong experience with designing marketing material preferred
- Experience with marketing professional services and familiarity with industry terms, contracts, deliverables, and processes required
- Previous experience with the creation, maintenance, and development of CRM databases is desired; experience with Cosential preferred
- Ability to collaborate with Project Executives, Project Managers, and relevant consultants in the proposal preparation process
We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis, including race, color, sex, gender, age, disability, religion, national origin, political belief, veteran status, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height, or AIDS/HIV status.
INTRODUCTION
PGH Wong Engineering, Inc. has a proud and lengthy history of delivering innovative, challenging, and complex projects. PGH Wong was established in 1985 on its extraordinary foundation in systems engineering and is now a full-service engineering, architecture, construction management, and program/project management consulting firm for public and private entities across the nation. The Proposal Manager manages and coordinates the proposal process for the pursuit of professional services contracts relative to architecture, engineering, construction management, and project management services for major public projects. PGH Wong is seeking a hands-on proposal manager capable of working at all levels of the proposal process in coordination with business development and technical staff within the firm.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING
- Draft and edit proposals
- Manage and coordinate the proposal process, including planning, reviewing, and production of statements of qualifications and proposals
- Gather and research information to include in proposals, including resumes and project summaries
- Review, organize, and edit written documentation to improve clarity
- Provide final quality control check, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to established company strategies and plans
- Verify complex technical solutions, strategies, and themes are easily understandable, readable, and compelling
- Update leads resumes, project descriptions, and text libraries in the marketing database
- Assist in the development of other marketing tools such as brochures, company website, etc.
- Engage senior technical and management staff to obtain necessary information and commitment for specific pursuits
- Coordinate with technical staff to develop, research, track, and follow up on leads
- Participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies
- Attend industry functions, to understand client and project requirements for the purposes of proposal development
- Assist in the day-to-day hard and electronic file organization
- Perform other duties as assigned
BASIC QUALIFICATIONS
- Strong organizational skills, knowledge, and experience with office procedures, systems, and protocols required
- Strong and effective communication, writing, and computer skills required
- Proven ability to independently manage a challenging workload with multiple priorities/tasks and adapt to unexpected changes in priorities and deadlines
- Bachelor's degree in a related field (business, marketing, engineering, etc.) is preferred; other degrees such as Communication, Journalism, and English are acceptable
- 5+ years of experience in a marketing role within the Architecture, Engineering, and Construction (A/E/C) industry
- Advanced skills in Google Office, Microsoft Office, and file-sharing platforms such as Dropbox required
- Advanced skills in Adobe InDesign and Adobe Acrobat are strongly preferred; other Adobe Creative Suite tools, such as Photoshop and Illustrator, are a plus
- Strong understanding of marketing principles within the A/E/C Industry
- Strong experience with designing marketing material preferred
- Experience with marketing professional services and familiarity with industry terms, contracts, deliverables, and processes required
- Previous experience with the creation, maintenance, and development of CRM databases is desired; experience with Cosential preferred
- Ability to collaborate with Project Executives, Project Managers, and relevant consultants in the proposal preparation process
We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis, including race, color, sex, gender, age, disability, religion, national origin, political belief, veteran status, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height, or AIDS/HIV status.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Proposal Manager
Confirm the role requires a specific degree
H-1B approval depends on the job qualifying as a specialty occupation. Proposal Manager roles are approvable, but the job description must clearly require a bachelor's degree in a specific field, not just any degree.
Target employers with active government contracts
Defense contractors and federal consulting firms post Proposal Manager roles constantly and have established immigration programs. These employers are familiar with sponsorship and process petitions routinely, reducing delays and uncertainty for sponsored employees.
Highlight cross-functional coordination in your application
USCIS scrutinizes Proposal Manager petitions more than traditional technical roles. A strong application shows the position requires specialized knowledge in areas like contract compliance, technical writing, or RFP strategy tied directly to your degree field.
Ask about sponsorship policy before the final interview round
Many employers sponsor but haven't formalized the process for non-engineering roles. Raise the topic once you have genuine interest from the hiring side, framing it as a logistics question rather than a request, to keep the conversation productive.
Position your degree field as directly relevant to the role
English, communications, business administration, and technical writing degrees all support Proposal Manager petitions. During hiring, explicitly connect your academic background to core job duties like RFP analysis, proposal strategy, and written deliverable management.
Understand the timeline if you're on OPT
If you're working on OPT, your employer needs to file your H-1B petition before the April 1 deadline for an October 1 start. Start sponsorship conversations early, ideally six to nine months before your OPT expires to avoid a gap.
Frequently Asked Questions
Can a Proposal Manager role qualify for H-1B sponsorship?
Yes, Proposal Manager roles can qualify as H-1B visa specialty occupations, but the petition requires careful framing. The job description must establish that a bachelor's degree in a specific field, such as communications, business, or technical writing, is a standard requirement for the position, not just a preference. Employers in defense contracting and consulting have the strongest track record of successful approvals for this title.
Which industries are most likely to sponsor Proposal Managers?
Government contracting firms, IT services companies, engineering consultancies, and large healthcare organizations sponsor Proposal Managers most frequently. These industries rely heavily on competitive bidding and maintain full-time proposal teams. You can browse currently sponsoring employers on Migrate Mate, which filters job listings specifically to companies open to visa sponsorship.
What degree do I need to get sponsored as a Proposal Manager?
Most successful H-1B petitions for Proposal Manager roles are built around degrees in communications, English, business administration, marketing, or technical writing. The key is that your degree must relate directly to the core duties of the role. A mismatch between your field of study and the job's written requirements is one of the most common reasons for RFEs on Proposal Manager petitions.
How does the H-1B lottery affect my chances as a Proposal Manager?
Proposal Managers are subject to the standard H-1B cap and lottery, which selects roughly 25% of registrations in competitive years. Roles at universities or nonprofit research institutions are cap-exempt and skip the lottery entirely, which is worth considering if you have relevant experience. Australian citizens can bypass the lottery entirely through the E-3 visa, which has no annual cap and is never oversubscribed.
Is the Proposal Manager title likely to trigger an RFE from USCIS?
More so than engineering or IT roles, yes. USCIS applies heightened scrutiny to management and coordination titles because they can involve generalist duties that don't require a specific degree. The strongest petitions pair a narrow job description with documentation showing the role demands specialized knowledge, such as FAR compliance, technical proposal strategy, or sector-specific regulatory expertise, tied to a clearly required degree field.
What is the prevailing wage requirement for sponsored Proposal Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.