Proposal Manager Jobs in USA with Visa Sponsorship
Proposal Manager roles require strong writing, project coordination, and often a business or communications degree, credentials that support H-1B visa and E-3 visa specialty occupation classification. Employers in defense, consulting, and technology sponsor regularly, though each petition must demonstrate the role's degree requirement. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Leads and manages proposal-related business development activities, processes and materials for new and existing contracts. Includes proposal development, production and distribution, as well as presentations and post submittal follow-up. Position also provides writing support for marketing and communications.
ROLE AND RESPONSIBILITIES
- Coordinate with the Operations, Marketing, and Business Development to write and develop proposals, best-and-final offers, interview presentations and other required documents.
- Compile a Table of Compliance with Win-Theme that outlines the production specifications and section details as a guideline for development of the proposal.
- With input from Directors of Business Development and other corporate sales support staff, develop a compelling proposal with the intent to win the business. Author, proofread, edit, print, compile and ensure accuracy of the final proposal document.
- Ensure proposal compliance with requirements specified in the Request for Proposal (RFP).
- Complete all required forms and obtain all necessary signatures; includes bonding and insurance requests.
- Supports advertising and communications programs to promote products and services through the design, creation, and execution of materials.
- Schedule, coordinate and track proposal delivery before the specified deadline.
- Support the Business Development Team in sales efforts, including developing PowerPoint presentations, documents, reports, communications, etc.
- Maintain proposal calendar and pipeline database to account for and track proposal development and execution.
- Register with procurement websites and monitor such for new projects.
- Maintain and update proposal boilerplate, current corporate information, location profiles, resumes, bios, customer references and templates.
- Drive prospective and continuous improvement in the proposal development process and materials by identifying opportunities, building organizational support for new ideas and collaborating with sales, marketing and communications to plan and execute.
MINIMUM QUALIFICATIONS
- Bachelor's degree in Marketing, English, Journalism, Communications or related field required.
Experience
- 1-3 years of experience working with RFP's and/or technical writing for the public sector
- Excellent writing skills, with a strong orientation to detail and service.
- Advanced knowledge of word processing, spreadsheet and presentation software.
- Proposal writing, management experience strongly preferred
- Ability to exercise independent thinking with a high level of prioritization skills
- Strong customer relation skills
- Ability to generate creative ideas, meet multiple deadlines and work independently.
- Knowledge of business and management principles.
- Some travel may be required
COMPENSATION
- Compensation ranges from $65,000 - $75,000 depending on experience.
EEO STATEMENT
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request.
INTRODUCTION
Leads and manages proposal-related business development activities, processes and materials for new and existing contracts. Includes proposal development, production and distribution, as well as presentations and post submittal follow-up. Position also provides writing support for marketing and communications.
ROLE AND RESPONSIBILITIES
- Coordinate with the Operations, Marketing, and Business Development to write and develop proposals, best-and-final offers, interview presentations and other required documents.
- Compile a Table of Compliance with Win-Theme that outlines the production specifications and section details as a guideline for development of the proposal.
- With input from Directors of Business Development and other corporate sales support staff, develop a compelling proposal with the intent to win the business. Author, proofread, edit, print, compile and ensure accuracy of the final proposal document.
- Ensure proposal compliance with requirements specified in the Request for Proposal (RFP).
- Complete all required forms and obtain all necessary signatures; includes bonding and insurance requests.
- Supports advertising and communications programs to promote products and services through the design, creation, and execution of materials.
- Schedule, coordinate and track proposal delivery before the specified deadline.
- Support the Business Development Team in sales efforts, including developing PowerPoint presentations, documents, reports, communications, etc.
- Maintain proposal calendar and pipeline database to account for and track proposal development and execution.
- Register with procurement websites and monitor such for new projects.
- Maintain and update proposal boilerplate, current corporate information, location profiles, resumes, bios, customer references and templates.
- Drive prospective and continuous improvement in the proposal development process and materials by identifying opportunities, building organizational support for new ideas and collaborating with sales, marketing and communications to plan and execute.
MINIMUM QUALIFICATIONS
- Bachelor's degree in Marketing, English, Journalism, Communications or related field required.
Experience
- 1-3 years of experience working with RFP's and/or technical writing for the public sector
- Excellent writing skills, with a strong orientation to detail and service.
- Advanced knowledge of word processing, spreadsheet and presentation software.
- Proposal writing, management experience strongly preferred
- Ability to exercise independent thinking with a high level of prioritization skills
- Strong customer relation skills
- Ability to generate creative ideas, meet multiple deadlines and work independently.
- Knowledge of business and management principles.
- Some travel may be required
COMPENSATION
- Compensation ranges from $65,000 - $75,000 depending on experience.
EEO STATEMENT
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Proposal Manager
Confirm the role requires a specific degree
H-1B approval depends on the job qualifying as a specialty occupation. Proposal Manager roles are approvable, but the job description must clearly require a bachelor's degree in a specific field, not just any degree.
Target employers with active government contracts
Defense contractors and federal consulting firms post Proposal Manager roles constantly and have established immigration programs. These employers are familiar with sponsorship and process petitions routinely, reducing delays and uncertainty for sponsored employees.
Highlight cross-functional coordination in your application
USCIS scrutinizes Proposal Manager petitions more than traditional technical roles. A strong application shows the position requires specialized knowledge in areas like contract compliance, technical writing, or RFP strategy tied directly to your degree field.
Ask about sponsorship policy before the final interview round
Many employers sponsor but haven't formalized the process for non-engineering roles. Raise the topic once you have genuine interest from the hiring side, framing it as a logistics question rather than a request, to keep the conversation productive.
Position your degree field as directly relevant to the role
English, communications, business administration, and technical writing degrees all support Proposal Manager petitions. During hiring, explicitly connect your academic background to core job duties like RFP analysis, proposal strategy, and written deliverable management.
Understand the timeline if you're on OPT
If you're working on OPT, your employer needs to file your H-1B petition before the April 1 deadline for an October 1 start. Start sponsorship conversations early, ideally six to nine months before your OPT expires to avoid a gap.
Frequently Asked Questions
Can a Proposal Manager role qualify for H-1B sponsorship?
Yes, Proposal Manager roles can qualify as H-1B visa specialty occupations, but the petition requires careful framing. The job description must establish that a bachelor's degree in a specific field, such as communications, business, or technical writing, is a standard requirement for the position, not just a preference. Employers in defense contracting and consulting have the strongest track record of successful approvals for this title.
Which industries are most likely to sponsor Proposal Managers?
Government contracting firms, IT services companies, engineering consultancies, and large healthcare organizations sponsor Proposal Managers most frequently. These industries rely heavily on competitive bidding and maintain full-time proposal teams. You can browse currently sponsoring employers on Migrate Mate, which filters job listings specifically to companies open to visa sponsorship.
What degree do I need to get sponsored as a Proposal Manager?
Most successful H-1B petitions for Proposal Manager roles are built around degrees in communications, English, business administration, marketing, or technical writing. The key is that your degree must relate directly to the core duties of the role. A mismatch between your field of study and the job's written requirements is one of the most common reasons for RFEs on Proposal Manager petitions.
How does the H-1B lottery affect my chances as a Proposal Manager?
Proposal Managers are subject to the standard H-1B cap and lottery, which selects roughly 25% of registrations in competitive years. Roles at universities or nonprofit research institutions are cap-exempt and skip the lottery entirely, which is worth considering if you have relevant experience. Australian citizens can bypass the lottery entirely through the E-3 visa, which has no annual cap and is never oversubscribed.
Is the Proposal Manager title likely to trigger an RFE from USCIS?
More so than engineering or IT roles, yes. USCIS applies heightened scrutiny to management and coordination titles because they can involve generalist duties that don't require a specific degree. The strongest petitions pair a narrow job description with documentation showing the role demands specialized knowledge, such as FAR compliance, technical proposal strategy, or sector-specific regulatory expertise, tied to a clearly required degree field.
What is the prevailing wage requirement for sponsored Proposal Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.