Proposal Specialist Jobs in USA with Visa Sponsorship
Proposal Specialists who need visa sponsorship typically qualify under the H-1B visa as a specialty occupation, requiring a bachelor's degree in business, communications, or a related field. Employers in government contracting, consulting, and technology regularly sponsor this role. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
PGH Wong Engineering, Inc. has a proud and lengthy history of delivering innovative, challenging, and complex projects. PGH Wong was established in 1985 on its extraordinary foundation in systems engineering and is now a full-service engineering, architecture, construction management, and program/project management consulting firm for public and private entities across the nation. The Proposal Manager manages and coordinates the proposal process for the pursuit of professional services contracts relative to architecture, engineering, construction management, and project management services for major public projects. PGH Wong is seeking a hands-on proposal manager capable of working at all levels of the proposal process in coordination with business development and technical staff within the firm.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING
- Draft and edit proposals
- Manage and coordinate the proposal process, including planning, reviewing, and production of statements of qualifications and proposals
- Gather and research information to include in proposals, including resumes and project summaries
- Review, organize, and edit written documentation to improve clarity
- Provide final quality control check, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to established company strategies and plans
- Verify complex technical solutions, strategies, and themes are easily understandable, readable, and compelling
- Update leads resumes, project descriptions, and text libraries in the marketing database
- Assist in the development of other marketing tools such as brochures, company website, etc.
- Engage senior technical and management staff to obtain necessary information and commitment for specific pursuits
- Coordinate with technical staff to develop, research, track, and follow up on leads
- Participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies
- Attend industry functions, to understand client and project requirements for the purposes of proposal development
- Assist in the day-to-day hard and electronic file organization
- Perform other duties as assigned
BASIC QUALIFICATIONS
- Strong organizational skills, knowledge, and experience with office procedures, systems, and protocols required
- Strong and effective communication, writing, and computer skills required
- Proven ability to independently manage a challenging workload with multiple priorities/tasks and adapt to unexpected changes in priorities and deadlines
- Bachelor's degree in a related field (business, marketing, engineering, etc.) is preferred; other degrees such as Communication, Journalism, and English are acceptable
- 5+ years of experience in a marketing role within the Architecture, Engineering, and Construction (A/E/C) industry
- Advanced skills in Google Office, Microsoft Office, and file-sharing platforms such as Dropbox required
- Advanced skills in Adobe InDesign and Adobe Acrobat are strongly preferred; other Adobe Creative Suite tools, such as Photoshop and Illustrator, are a plus
- Strong understanding of marketing principles within the A/E/C Industry
- Strong experience with designing marketing material preferred
- Experience with marketing professional services and familiarity with industry terms, contracts, deliverables, and processes required
- Previous experience with the creation, maintenance, and development of CRM databases is desired; experience with Cosential preferred
- Ability to collaborate with Project Executives, Project Managers, and relevant consultants in the proposal preparation process
We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis, including race, color, sex, gender, age, disability, religion, national origin, political belief, veteran status, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height, or AIDS/HIV status.
INTRODUCTION
PGH Wong Engineering, Inc. has a proud and lengthy history of delivering innovative, challenging, and complex projects. PGH Wong was established in 1985 on its extraordinary foundation in systems engineering and is now a full-service engineering, architecture, construction management, and program/project management consulting firm for public and private entities across the nation. The Proposal Manager manages and coordinates the proposal process for the pursuit of professional services contracts relative to architecture, engineering, construction management, and project management services for major public projects. PGH Wong is seeking a hands-on proposal manager capable of working at all levels of the proposal process in coordination with business development and technical staff within the firm.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING
- Draft and edit proposals
- Manage and coordinate the proposal process, including planning, reviewing, and production of statements of qualifications and proposals
- Gather and research information to include in proposals, including resumes and project summaries
- Review, organize, and edit written documentation to improve clarity
- Provide final quality control check, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to established company strategies and plans
- Verify complex technical solutions, strategies, and themes are easily understandable, readable, and compelling
- Update leads resumes, project descriptions, and text libraries in the marketing database
- Assist in the development of other marketing tools such as brochures, company website, etc.
- Engage senior technical and management staff to obtain necessary information and commitment for specific pursuits
- Coordinate with technical staff to develop, research, track, and follow up on leads
- Participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies
- Attend industry functions, to understand client and project requirements for the purposes of proposal development
- Assist in the day-to-day hard and electronic file organization
- Perform other duties as assigned
BASIC QUALIFICATIONS
- Strong organizational skills, knowledge, and experience with office procedures, systems, and protocols required
- Strong and effective communication, writing, and computer skills required
- Proven ability to independently manage a challenging workload with multiple priorities/tasks and adapt to unexpected changes in priorities and deadlines
- Bachelor's degree in a related field (business, marketing, engineering, etc.) is preferred; other degrees such as Communication, Journalism, and English are acceptable
- 5+ years of experience in a marketing role within the Architecture, Engineering, and Construction (A/E/C) industry
- Advanced skills in Google Office, Microsoft Office, and file-sharing platforms such as Dropbox required
- Advanced skills in Adobe InDesign and Adobe Acrobat are strongly preferred; other Adobe Creative Suite tools, such as Photoshop and Illustrator, are a plus
- Strong understanding of marketing principles within the A/E/C Industry
- Strong experience with designing marketing material preferred
- Experience with marketing professional services and familiarity with industry terms, contracts, deliverables, and processes required
- Previous experience with the creation, maintenance, and development of CRM databases is desired; experience with Cosential preferred
- Ability to collaborate with Project Executives, Project Managers, and relevant consultants in the proposal preparation process
We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis, including race, color, sex, gender, age, disability, religion, national origin, political belief, veteran status, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height, or AIDS/HIV status.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Proposal Specialist
Target industries with high sponsorship volume
Government contractors, management consulting firms, and technology companies file the most H-1B petitions for Proposal Specialists. Focusing your search on these sectors significantly improves your odds of finding an employer willing to sponsor.
Confirm your degree aligns with the role
USCIS requires a direct relationship between your degree field and the job duties. A degree in business administration, communications, English, or marketing typically satisfies the specialty occupation requirement for Proposal Specialist positions.
Highlight proposal management credentials
Certifications like the APMP Foundation or Professional credential demonstrate specialized expertise. These credentials strengthen your H-1B petition by showing the role requires more than general writing skills, which helps establish specialty occupation status.
Understand the H-1B lottery timeline early
H-1B registration opens in March each year, with a lottery if demand exceeds the 85,000 annual cap. Start your employer conversations by October of the prior year so your employer can file promptly after selection.
Ask employers about cap-exempt filing options
Employers affiliated with universities, nonprofits, or government research organizations are exempt from the H-1B cap. These employers can file year-round without lottery risk, making them particularly valuable targets for Proposal Specialists who need faster sponsorship.
Browse sponsoring employers on Migrate Mate
Migrate Mate curates visa sponsorship jobs specifically for international candidates. Filtering by Proposal Specialist roles shows you employers who have demonstrated willingness to sponsor, saving you from applying to companies that won't support international hires.
Frequently Asked Questions
Does a Proposal Specialist role qualify as a specialty occupation for H-1B purposes?
Yes, Proposal Specialist roles generally qualify as specialty occupations when the position requires a bachelor's degree or higher in a specific field such as business, communications, or a related discipline. The key is that the job description must demonstrate the degree is a minimum requirement, not simply preferred. Employers in government contracting and consulting typically structure the role this way, which supports strong H-1B visa petitions.
Which visa types are available to Proposal Specialists who need sponsorship?
The H-1B is the primary path for most Proposal Specialists. Australian citizens can pursue the E-3 visa, which has no lottery and is significantly easier to obtain. Canadians and Mexicans may qualify under the TN visa category for management consultants, though classification depends on specific job duties. O-1 visas are rarely applicable unless you have documented extraordinary recognition in the field.
What degree do I need to get sponsored as a Proposal Specialist?
Most employers require a bachelor's degree in business administration, English, communications, marketing, or a related field. Some employers accept degrees in technical fields when the proposal work is highly specialized, such as in engineering or defense contracting. If your degree is in an unrelated field, significant relevant work experience can sometimes substitute, but this requires additional documentation and makes the H-1B petition harder to approve.
How likely is it that a Proposal Specialist H-1B petition gets approved?
Approval rates for Proposal Specialist H-1B petitions are generally solid when the employer correctly documents the specialty occupation requirement. The main risk is a Request for Evidence challenging whether the role truly requires a specific degree rather than general writing or management skills. Working with an experienced immigration attorney and ensuring the job description explicitly ties duties to a degree field significantly reduces this risk.
Where can I find Proposal Specialist jobs that offer visa sponsorship?
Migrate Mate is built specifically for international candidates who need visa sponsorship and lists Proposal Specialist roles from employers actively willing to sponsor. General job boards surface postings from companies that rarely clarify their sponsorship stance, which wastes application effort. On Migrate Mate, you can filter by role and visa type to find employers who have a track record of sponsoring international hires for this position.
What is the prevailing wage requirement for sponsored Proposal Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.