Proposal Specialist Jobs in USA with Visa Sponsorship
Proposal Specialists who need visa sponsorship typically qualify under the H-1B as a specialty occupation, requiring a bachelor's degree in business, communications, or a related field. Employers in government contracting, consulting, and technology regularly sponsor this role. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place. Our marketing team is seeking a Proposal Specialist, Justice + Civic with a passion for building brands to join our Justice Civic and Transportation sectors, supporting the winning of new work through proposal deliverable development that lead the A/E/C industry. We operate within a hybrid work model, supporting flexibility between office time and work from home. Considering this model, this role could be based in the following cities: Charlotte, Dallas, Minneapolis, Omaha, Orlando, Overland Park, Sacramento.
ABOUT MARKETING SECTOR AT DLR GROUP
At DLR Group, the Marketing team provides strategic support in pursuit of new opportunities and the development of marketing materials. By leveraging a deep understanding of market trends and client needs, the team highlights the firm’s expertise and resonates with prospective clients.
Position Summary
The Proposal Specialist develops tailored content to support sector(s) project pursuits (opportunities). This content will include writing project narratives along with bios and resumes for design professionals, developing project plates, and development of other unique content for sector pursuits. With experience, this role will manage individual project pursuits and production of on-time, brand standard compliant deliverables (statement of qualification, request for proposal response, and interviews) from RFP receipt to interview completion.
WHAT YOU WILL DO
- Manage individual pursuits to on-time, compliant delivery with some oversight.
- Collaborate with a multi-disciplinary pursuit team (designers, architects, engineers, planners, interiors, and specialty design) to write and produce content in our brand voice and style to support sector(s) project pursuits in the DLR Group brand voice and style.
- Support DLR Group’s shortlist and win rate goals with quality execution.
- Record discovered project and people information in firm database (Vision) to ensure institutional knowledge.
- Champion DLR Group as a best-in-class brand by completing comprehensive quality control checks on materials.
- Collaborate with pursuit teams to develop and maintain up-to-date library of on-brand pursuit materials including resumes, project plates, and boilerplate information to facilitate effective workflows across the team; this includes proactive content capture following submittal.
REQUIRED QUALIFICATIONS
- Bachelor's Degree in Marketing, Communications, English, or related field.
- 3-5 years of experience creating, writing, and editing proposals in a professional services environment, preferably the AEC industry.
- Proficiency in Adobe Creative Suite, especially InDesign; proficiency in Microsoft Suite, including PowerPoint and Teams; familiarity with information gathering from a database, Deltek Vantagepoint (preferred).
- Eligibility to work in the United States without needing a work visa or residency sponsorship.
PREFERRED QUALIFICATIONS
- Ability to manage and prioritize multiple concurrent deadlines.
- Attention to detail and an ability to craft deliverables that comply with RFP requirements while creatively expressing the DLR Group brand and differentiators.
- Experience with SF330s and RFQ/P responses for government and public entities.
- Critical thinker who can quickly evaluate needs and recommend responsive solutions.
Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities.
Compensation considerations are based on location, experience, and skills. The suggested pay range for this position is: Pay Range $50,000 - $75,000 USD.
DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects. We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment. Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.
DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.
We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
INTRODUCTION
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place. Our marketing team is seeking a Proposal Specialist, Justice + Civic with a passion for building brands to join our Justice Civic and Transportation sectors, supporting the winning of new work through proposal deliverable development that lead the A/E/C industry. We operate within a hybrid work model, supporting flexibility between office time and work from home. Considering this model, this role could be based in the following cities: Charlotte, Dallas, Minneapolis, Omaha, Orlando, Overland Park, Sacramento.
ABOUT MARKETING SECTOR AT DLR GROUP
At DLR Group, the Marketing team provides strategic support in pursuit of new opportunities and the development of marketing materials. By leveraging a deep understanding of market trends and client needs, the team highlights the firm’s expertise and resonates with prospective clients.
Position Summary
The Proposal Specialist develops tailored content to support sector(s) project pursuits (opportunities). This content will include writing project narratives along with bios and resumes for design professionals, developing project plates, and development of other unique content for sector pursuits. With experience, this role will manage individual project pursuits and production of on-time, brand standard compliant deliverables (statement of qualification, request for proposal response, and interviews) from RFP receipt to interview completion.
WHAT YOU WILL DO
- Manage individual pursuits to on-time, compliant delivery with some oversight.
- Collaborate with a multi-disciplinary pursuit team (designers, architects, engineers, planners, interiors, and specialty design) to write and produce content in our brand voice and style to support sector(s) project pursuits in the DLR Group brand voice and style.
- Support DLR Group’s shortlist and win rate goals with quality execution.
- Record discovered project and people information in firm database (Vision) to ensure institutional knowledge.
- Champion DLR Group as a best-in-class brand by completing comprehensive quality control checks on materials.
- Collaborate with pursuit teams to develop and maintain up-to-date library of on-brand pursuit materials including resumes, project plates, and boilerplate information to facilitate effective workflows across the team; this includes proactive content capture following submittal.
REQUIRED QUALIFICATIONS
- Bachelor's Degree in Marketing, Communications, English, or related field.
- 3-5 years of experience creating, writing, and editing proposals in a professional services environment, preferably the AEC industry.
- Proficiency in Adobe Creative Suite, especially InDesign; proficiency in Microsoft Suite, including PowerPoint and Teams; familiarity with information gathering from a database, Deltek Vantagepoint (preferred).
- Eligibility to work in the United States without needing a work visa or residency sponsorship.
PREFERRED QUALIFICATIONS
- Ability to manage and prioritize multiple concurrent deadlines.
- Attention to detail and an ability to craft deliverables that comply with RFP requirements while creatively expressing the DLR Group brand and differentiators.
- Experience with SF330s and RFQ/P responses for government and public entities.
- Critical thinker who can quickly evaluate needs and recommend responsive solutions.
Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities.
Compensation considerations are based on location, experience, and skills. The suggested pay range for this position is: Pay Range $50,000 - $75,000 USD.
DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects. We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment. Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.
DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.
We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
How to Get Visa Sponsorship as a Proposal Specialist
Target industries with high sponsorship volume
Government contractors, management consulting firms, and technology companies file the most H-1B petitions for Proposal Specialists. Focusing your search on these sectors significantly improves your odds of finding an employer willing to sponsor.
Confirm your degree aligns with the role
USCIS requires a direct relationship between your degree field and the job duties. A degree in business administration, communications, English, or marketing typically satisfies the specialty occupation requirement for Proposal Specialist positions.
Highlight proposal management credentials
Certifications like the APMP Foundation or Professional credential demonstrate specialized expertise. These credentials strengthen your H-1B petition by showing the role requires more than general writing skills, which helps establish specialty occupation status.
Understand the H-1B lottery timeline early
H-1B registration opens in March each year, with a lottery if demand exceeds the 85,000 annual cap. Start your employer conversations by October of the prior year so your employer can file promptly after selection.
Ask employers about cap-exempt filing options
Employers affiliated with universities, nonprofits, or government research organizations are exempt from the H-1B cap. These employers can file year-round without lottery risk, making them particularly valuable targets for Proposal Specialists who need faster sponsorship.
Browse sponsoring employers on Migrate Mate
Migrate Mate curates visa sponsorship jobs specifically for international candidates. Filtering by Proposal Specialist roles shows you employers who have demonstrated willingness to sponsor, saving you from applying to companies that won't support international hires.
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Get Access To All JobsFrequently Asked Questions
Does a Proposal Specialist role qualify as a specialty occupation for H-1B purposes?
Yes, Proposal Specialist roles generally qualify as specialty occupations when the position requires a bachelor's degree or higher in a specific field such as business, communications, or a related discipline. The key is that the job description must demonstrate the degree is a minimum requirement, not simply preferred. Employers in government contracting and consulting typically structure the role this way, which supports strong H-1B petitions.
Which visa types are available to Proposal Specialists who need sponsorship?
The H-1B is the primary path for most Proposal Specialists. Australian citizens can pursue the E-3 visa, which has no lottery and is significantly easier to obtain. Canadians and Mexicans may qualify under the TN visa category for management consultants, though classification depends on specific job duties. O-1 visas are rarely applicable unless you have documented extraordinary recognition in the field.
What degree do I need to get sponsored as a Proposal Specialist?
Most employers require a bachelor's degree in business administration, English, communications, marketing, or a related field. Some employers accept degrees in technical fields when the proposal work is highly specialized, such as in engineering or defense contracting. If your degree is in an unrelated field, significant relevant work experience can sometimes substitute, but this requires additional documentation and makes the H-1B petition harder to approve.
How likely is it that a Proposal Specialist H-1B petition gets approved?
Approval rates for Proposal Specialist H-1B petitions are generally solid when the employer correctly documents the specialty occupation requirement. The main risk is a Request for Evidence challenging whether the role truly requires a specific degree rather than general writing or management skills. Working with an experienced immigration attorney and ensuring the job description explicitly ties duties to a degree field significantly reduces this risk.
Where can I find Proposal Specialist jobs that offer visa sponsorship?
Migrate Mate is built specifically for international candidates who need visa sponsorship and lists Proposal Specialist roles from employers actively willing to sponsor. General job boards surface postings from companies that rarely clarify their sponsorship stance, which wastes application effort. On Migrate Mate, you can filter by role and visa type to find employers who have a track record of sponsoring international hires for this position.
What is the prevailing wage requirement for sponsored Proposal Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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