Proposal Writer Jobs in USA with Visa Sponsorship
Proposal writers are strong candidates for H-1B visa and E-3 visa sponsorship when the role requires a bachelor's degree in communications, English, business, or a related field. Many federal contractors and consulting firms actively sponsor because proposal writing is classified as a specialty occupation. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsLocation: Westlake, TX ; Richfield, OH ; Indianapolis, IN ; Phoenix, AZ ; Austin, TX
Requisition ID 2026-125887
Category Sales & Relationship Management
Position type Regular
Pay range USD $100,000.00 - $145,000.00 / Year
Application deadline 2026-09-04
Your opportunity
Schwab Retirement Plan Services, an affiliate of Charles Schwab & Co., Inc. is one of the leading providers of bundled retirement plan services. For mid-to large sized companies, Schwab offers full-service retirement plans featuring complete retirement services from a single source. Schwab’s combined expertise in recordkeeping and related services, investment choice, award-winning participant experience and education, and high-end technology helps employers offer competitive employee benefits. The Business Development group is responsible for new business efforts overseeing Sales Support, Consultant Relations, Business Acceptance, and Client Retention. The individual selected for the Senior Manager Proposal Writer position will be responsible for the analysis and completion of new business proposals for all related plan products and services.
What You are Good At:
The Senior Manager Proposal Writer will be responsible for the development and delivery of responses to complex proposal requests from consultants and prospects; managing workload and deadlines; understanding the business processes of Schwab’s retirement and stock plan products and services including Nonqualified, Defined Benefit and Stock Plan and Equity Compensation offerings; and translating said information into a concise written form. The writer will work closely with Sales personnel and other members of the Business Development team to produce high-quality proposals in a deadline-driven environment.
Your Primary Responsibilities Include:
- Prepare responses to Requests for Information (RFIs) and Requests for Proposals (RFPs) from prospects, consultants, and current clients
- Manage the proposal process from receipt of RFI/RFP through production and distribution to ensure on-time delivery
- Balance timelines for multiple proposal projects at once, including being prepared in advance for all scheduled internal project calls
- Coordinate the information gathering process from various sources (Proposal Knowledgebase, Sales, Subject Matter Experts, Business Acceptance, Investment Services, etc.) to ensure a high-quality proposal response
- Quickly and accurately respond to related follow-up questions and other miscellaneous information requests
- Review and edit database proposal responses on a periodic basis
- Provide Quality Assurance reviews for Proposal team and other business partners
- Participate in continuous improvement and quality control projects to further enhance support of the business development sales process
What you have
- 5+ years of relevant experience in financial services, retirement plan administration, recordkeeping services, or stock plan administration
- 3+ years of proposal experience required; 5+ years of experience in proposal writing and/or business communications preferred
- Bachelor’s degree preferred
- Proven ability to communicate technical information in a clear manner
- Strong business communication skills and command of the English language including grammar, sentence structure, and proofreading ability
- Exceptional time management and organizational skills with demonstrated experience in managing multiple, deadline-driven projects
- Familiarity with industry standard proposal management tools and databases (Ex. QVidian, Loopio, RPAG, RFP Director, RFP360, Catapult, etc.)
- Experience working with AI software is a plus
- Ability to self-manage project details and work with different management levels within the organization
- Ability to quickly learn and gain in-depth understanding of new and existing products and services
- Ability to operate independently and as part of a team
- Attention to detail is imperative
- Excellent Microsoft suite skills
What’s in it for you
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
Eligible Schwabbies receive
- Medical, dental and vision benefits
- 401(k) and employee stock purchase plans
- Tuition reimbursement to keep developing your career
- Paid parental leave and adoption/family building benefits
- Sabbatical leave available after five years of employment
Location: Westlake, TX ; Richfield, OH ; Indianapolis, IN ; Phoenix, AZ ; Austin, TX
Requisition ID 2026-125887
Category Sales & Relationship Management
Position type Regular
Pay range USD $100,000.00 - $145,000.00 / Year
Application deadline 2026-09-04
Your opportunity
Schwab Retirement Plan Services, an affiliate of Charles Schwab & Co., Inc. is one of the leading providers of bundled retirement plan services. For mid-to large sized companies, Schwab offers full-service retirement plans featuring complete retirement services from a single source. Schwab’s combined expertise in recordkeeping and related services, investment choice, award-winning participant experience and education, and high-end technology helps employers offer competitive employee benefits. The Business Development group is responsible for new business efforts overseeing Sales Support, Consultant Relations, Business Acceptance, and Client Retention. The individual selected for the Senior Manager Proposal Writer position will be responsible for the analysis and completion of new business proposals for all related plan products and services.
What You are Good At:
The Senior Manager Proposal Writer will be responsible for the development and delivery of responses to complex proposal requests from consultants and prospects; managing workload and deadlines; understanding the business processes of Schwab’s retirement and stock plan products and services including Nonqualified, Defined Benefit and Stock Plan and Equity Compensation offerings; and translating said information into a concise written form. The writer will work closely with Sales personnel and other members of the Business Development team to produce high-quality proposals in a deadline-driven environment.
Your Primary Responsibilities Include:
- Prepare responses to Requests for Information (RFIs) and Requests for Proposals (RFPs) from prospects, consultants, and current clients
- Manage the proposal process from receipt of RFI/RFP through production and distribution to ensure on-time delivery
- Balance timelines for multiple proposal projects at once, including being prepared in advance for all scheduled internal project calls
- Coordinate the information gathering process from various sources (Proposal Knowledgebase, Sales, Subject Matter Experts, Business Acceptance, Investment Services, etc.) to ensure a high-quality proposal response
- Quickly and accurately respond to related follow-up questions and other miscellaneous information requests
- Review and edit database proposal responses on a periodic basis
- Provide Quality Assurance reviews for Proposal team and other business partners
- Participate in continuous improvement and quality control projects to further enhance support of the business development sales process
What you have
- 5+ years of relevant experience in financial services, retirement plan administration, recordkeeping services, or stock plan administration
- 3+ years of proposal experience required; 5+ years of experience in proposal writing and/or business communications preferred
- Bachelor’s degree preferred
- Proven ability to communicate technical information in a clear manner
- Strong business communication skills and command of the English language including grammar, sentence structure, and proofreading ability
- Exceptional time management and organizational skills with demonstrated experience in managing multiple, deadline-driven projects
- Familiarity with industry standard proposal management tools and databases (Ex. QVidian, Loopio, RPAG, RFP Director, RFP360, Catapult, etc.)
- Experience working with AI software is a plus
- Ability to self-manage project details and work with different management levels within the organization
- Ability to quickly learn and gain in-depth understanding of new and existing products and services
- Ability to operate independently and as part of a team
- Attention to detail is imperative
- Excellent Microsoft suite skills
What’s in it for you
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
Eligible Schwabbies receive
- Medical, dental and vision benefits
- 401(k) and employee stock purchase plans
- Tuition reimbursement to keep developing your career
- Paid parental leave and adoption/family building benefits
- Sabbatical leave available after five years of employment
See all 97+ Proposal Writer Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Proposal Writer
Target federal contractors and consulting firms first
Defense contractors, management consulting firms, and government services companies hire proposal writers regularly and have established visa sponsorship processes. These employers file LCAs frequently, making them far more likely to sponsor than small businesses.
Frame your degree as field-specific, not general
USCIS approves H-1B petitions for proposal writers when the degree requirement is specific. A communications, English, or technical writing degree strengthens your case significantly more than a general business degree with no writing focus.
Get a job description that specifies degree requirements
Your employer's job posting must state that a bachelor's degree in a specific field is required, not preferred. A posting that says 'degree preferred' weakens the specialty occupation argument and gives USCIS grounds to issue a Request for Evidence.
Highlight industry-specific writing experience
Proposal writers with experience in highly regulated industries, such as healthcare IT, aerospace, or cybersecurity, are easier to sponsor. The technical complexity of those sectors strengthens the specialty occupation argument during the petition review.
Understand the H-1B timeline before you accept an offer
If you need cap-subject H-1B sponsorship, registration opens in March for an October 1 start. Align your job search and offer timing accordingly so your employer can file the petition within the registration window.
Ask about cap-exempt employers during your search
Universities, nonprofit research institutions, and certain government-affiliated organizations are exempt from the H-1B lottery. A proposal writer role at a cap-exempt employer means faster sponsorship with no lottery risk and year-round filing availability.
Frequently Asked Questions
Can a proposal writer get H-1B visa sponsorship?
Yes, but the petition depends on how the role is defined. USCIS evaluates whether proposal writing qualifies as a specialty occupation, which requires a specific bachelor's degree as a minimum entry requirement. Roles tied to technical, scientific, or government contract writing in regulated industries have stronger approval records than general copywriting positions.
What degree do I need for a sponsored proposal writer job?
A bachelor's degree in communications, English, technical writing, journalism, or business with a writing concentration is most commonly accepted. The degree must be relevant to the specific type of proposals you'll write. If your degree is in an unrelated field, a credential evaluation showing equivalency through coursework and experience may be required.
Which employers are most likely to sponsor proposal writers?
Federal contractors are the most consistent sponsors for proposal writers because winning government contracts depends directly on proposal quality. Large firms in defense, IT services, healthcare, and management consulting, such as those filing LCAs regularly with the Department of Labor, have the legal infrastructure to support sponsorship. Browse current openings on Migrate Mate to find employers with active sponsorship histories.
Does a proposal writer role qualify as a specialty occupation?
It can, but it's not automatic. USCIS looks at whether the role normally requires a specific bachelor's degree, not just any degree. Proposal writers embedded in technical or scientific teams, or those writing for government contracts in specialized domains like cybersecurity or biomedical research, have a stronger specialty occupation argument than generalist grant or sales proposal writers.
Is the E-3 visa an option for Australian proposal writers?
Yes. Australian citizens can use the E-3 visa for proposal writer roles that qualify as specialty occupations, with no lottery and a faster path than the H-1B visa. The specialty occupation standard is the same: your employer's job description must require a bachelor's degree in a specific field. E-3 visa petitions are filed directly at a U.S. consulate in Australia, so you can start without waiting for a cap year.
What is the prevailing wage requirement for sponsored Proposal Writer jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.